Operations Administrative Assistant (ZR_23025_JOB)

This is a remote position.

Job Highlights:

Contract: Independent Contractor

Schedule: (40 hours per week)

• The schedule is Monday to Friday, 7 AM to 5 PM. Ideally, the VA should be available to work before and after core business hours, as the team is fully engaged during the mid-day period and the start and end of each day are pre-scheduled.
  

Client Timezone: UK Time (GMT/BST)

Join a thriving Scottish construction and renovation company that has built a stellar reputation over 12 years of successful operations. This established firm specializes in high-quality building projects, extensions, and renovations, with typical projects spanning 12-20 weeks. As they scale their operations, they’re seeking a dedicated professional to help strengthen their administrative foundation and contribute to their continued growth.

Job Description

This is an exciting opportunity to play a pivotal role in transforming a successful trades business by developing and implementing robust business systems. Working directly with the business owner, you’ll help create and refine processes while managing day-to-day operations. The position offers significant growth potential, with opportunities to expand responsibilities as you demonstrate capability and initiative. The ideal candidate will combine strong organizational skills with a proactive approach to problem-solving, helping to streamline operations and improve business efficiency.

Responsibilities

• Develop and implement standard operating procedures (SOPs) to enhance business operations
  
• Support project pricing and quantity calculations for construction projects
  
• Manage email communications with stakeholders, including subcontractors and clients
  
• Create and maintain organizational systems for business documentation
  
• Assist with marketing initiatives and business development
  
• Provide daily updates during morning and evening touchpoints with management
  
• Help establish and refine business frameworks and processes
  
• Support general administrative tasks and operational improvements
  
• Contribute to the development of efficient workflow systems
  

Requirements

• Excellent written English communication skills
  
• Strong organizational abilities and attention to detail
  
• Proficiency with Windows-based systems (required)
  
• Reliable internet connection and home office setup
  
• Self-motivated with ability to work independently
  
• Problem-solving mindset and proactive approach
  
• Adaptable nature with eagerness to learn and grow
  
• Construction/building industry knowledge (preferred but not required)
  
• Ability to overlap with UK business hours (7am-5pm UK time)
  
• Commitment to consistent attendance and reliable performance
  
• Minimum 35 hours per week availability
  
• Strong documentation and process-creation skills
  

Benefits

• Permanent work from home
  
• Immediate hiring
  
• Steady freelance job