Executive Assistant ZR_22368_JOB

This is a remote position.

Key Responsibilities:

• Manage executive email accounts, ensuring timely follow-up and organization.

• Attend meetings, take detailed notes, and provide clear, concise recaps.

• Schedule meetings, appointments, and manage complex calendars for one or more executives.

• Serve as a communication liaison between executive leadership and internal staff or external stakeholders.

• Coordinate project management activities, monitor deadlines, and follow up on assigned tasks.

• Collect and process digital signatures and documents as needed.

• Track and manage annual and quarterly administrative tasks and key deliverables.

Additional Responsibilities:

• Sit in on leadership and team meetings as needed.

• Assign and follow up on action items to ensure accountability and progress.

• Ensure efficient communication flow and task management between executives and direct reports.

• Support additional executive-level tasks or special projects as assigned.

Requirements

• Proven experience supporting executive leadership in a similar role.

• Exceptional organizational and time-management skills.

• Strong verbal and written communication abilities.

• High attention to detail and ability to multitask.

• Experience with project management tools is a plus.

• Ability to maintain a high level of confidentiality and data security.

• Comfortable working independently in a fast-paced, remote environment.

Preferred Qualities:

• Ability to support multiple executives simultaneously.

• Proactive, resourceful, and solution-oriented.

• Familiarity with nonprofit or advocacy work is a plus.