Administrative Assistant with Payroll Support ZR_24698_JOB

This is a remote position.

Schedule:

• Part-time (20 hours/week)

• Sat - Wed 12 pm - 4 pm

Client Timezone: New Zealand (NZST/NZDT)

Responsibilities:

• Manage scheduling operations using the Deputy system for security personnel assignments

• Process and reconcile timesheets for multiple guards across various film projects

• Handle payroll processing using the PayHero system

• Prioritize and manage email communications, identifying urgent matters requiring immediate response versus those that can be addressed later

• Perform data entry tasks in Excel for invoice preparation

• Correlate timesheet data with individual guard records to identify discrepancies

• Prepare data for invoicing in consultation with the business owner

• Manage calendar scheduling and appointments

• Handle general administrative tasks and back-office operations

• Provide email acknowledgments and responses within defined parameters

Requirements:

• Strong administrative assistant background with proven experience

• Payroll and basic accounting knowledge, particularly with timesheet processing

• Proficiency in Excel for data entry and analysis

• Experience with scheduling systems (Deputy system experience preferred)

• Excellent email management and communication skills

• Ability to prioritize tasks and manage multiple deadlines

• Attention to detail for reconciling timesheets and financial data

• Capability to work independently and make decisions within defined scope

• Understanding of invoicing processes and data preparation

Scope:

• Role designed to evolve based on performance and demonstrated capabilities

• Potential for autonomous response authority within certain defined parameters

• Opportunity for increased responsibility in financial data management

• Possible expansion to support 24-hour operations coverage in the future

• Growth potential to support multiple aspects of business operations

• Integration with film industry scheduling demands and irregular hours

• Direct collaboration with business owner on invoicing and financial processes