Executive Assistant

Company Description

Job Description

Responsibilities

• Manage the Corporate IT Director's calendar by preparing daily, weekly and monthly schedules; to continuously look for ways to increase deep work time you filter out the distractions by analyzing the time spent

• Manage (business) trips, meetings with partners and absence like vacation and sick leaves

• Process and structure all inbound communication and you draft the communication to teams and colleagues by preparing notes/updates/news for upcoming meetings

• Prepare executive summaries on key projects and you manage all related administrative work like translations/proofreading/compliance etc.

• Collect and structure initial feedbacks for quarterly and annual performance reviews with direct reports

• Conduct research and you prepare executive summaries regarding business/market/competition/talent etc.

• Automate as many tasks and processes as possible to ensure efficiency in the daily work

Requirements

• At least 3 years of experience in assisting a top manager in an international, dynamic and fast-growing environment - e-commerce background as a plus

• Fluent English and Russian skills

• Excellent communication skills - spoken and written - to ensure professional interactions with employees from all levels of our organization

• Ability to work well under pressure, especially when it comes to meeting deadlines while remaining calm and on top of things

Soft skills

• You are a master of organization - you know how to stay on top of a schedule, - oversee ongoing changes and how to prioritize tasks and information properly

• You are reliable and trustworthy - you handle confidential information properly

• You are tech savvy and you have the ability to familiarize yourself with new tools quickly

What do we offer?

• Competitive salaries based on your professional experience

• Annual vacation of 25 working days and 1 additional day off on your birthday

• Meals Allowance

• Healthcare Insurance

• Mental Wellbeing Program- providing you and your immediate family members with free and confidential mental and physical health support services for a wide range of personal and work-related issues.

• AUTODOC Corporate Discount

• Opportunities for advancement, further trainings (over 650 courses on soft and hard skills on our e-learning platform) and coaching

• Free English and German language classes

• Referral Program with attractive incentives

• Flexible working hours and hybrid work

• Fast growing international company with stable employment

Join us today and let’s create a success story together!