Senior Finance Operations - HYBRID REMOTE

About us

At Auctane, we are united by a passion to help businesses deliver — whatever their size, wherever they are, and however they operate. We make it possible for businesses to meet the ever-changing requirements of their industry and customer expectations. Auctane products enable hundreds of thousands of businesses to annually mail and ship billions of items — over $200 billion worth — to recipients around the globe.

The Auctane family of mailing and shipping software products includes ShipStation, Stamps.com, ShipStation API, Endicia, Metapack, GlobalPost, Packlink, and Return Rabbit. Our partners include Amazon, UPS, USPS, eBay, BigCommerce, Shopify, WooCommerce, and Walmart.

Our values

Win as One. Delight Customers. Deliver Great Outcomes.

About the role

As a Senior Finance Operations Specialist, you will be responsible for overseeing financial processes, ensuring compliance with Polish and international regulations, and supporting financial operations within the organization. You will work closely with finance teams in the UK, US, and Germany, as well as external partners, to manage financial transactions, tax compliance, and reporting.

This role is critical to ensuring the accuracy, efficiency, and regulatory adherence of our financial activities in Poland.

What will you be doing?

Financial Operations & Transactions

• Input purchase invoices and business trip expenses into our group accounting system, Net Suite.
• Process payments for purchase invoices, taxes (CIT), multi-currency transactions (EUR, GBP, USD), and intercompany invoices.
• Oversee accounting and settlements for employee business trips.
• Generate bank statements and financial documents for reconciliation.
• Collaborate with banks, including ordering and managing employee credit cards.
• Conduct office equipment inventories and manage company assets.
• Partner with finance teams in the UK, US, and DE to ensure smooth financial operations.
• Liaise with external accounting and tax advisory firms (e.g., Roedl & Partner) for financial clarifications and compliance matters.

Financial Systems & Compliance

• Act as the system administrator for Concur, our employee expense reimbursement system, verifying and approving reports and expenses in line with company policy.
• Support with implementation and testing of new financial systems or process implemented by the group.
• Approve purchase invoices related to Facilities, Corporate, and company vehicles.
• Train new employees to use financial systems for approving company expenses and supplier bills.
• Support annual budget preparation for Poland.

Regulatory & Tax Compliance

• Work with external tax advisors to submit reports (e.g., KOBiZE) and maintain tax compliance.
• Support transfer pricing documentation preparation and tax compliance coordination.
• Coordinate R&D tax relief applications with PwC and internal stakeholders.
• Manage tax office relations regarding regulatory matters, including R&D documentation.
• Ensure full compliance with Polish tax authorities in audits and reporting obligations.
• Obtain certificates of residence for German customers (annual requirement for invoicing).
• Implement new financial processes and procedures in Poland (e.g., KSeF, BDO).

What are we looking for?

• Bachelor's degree in Finance, Accounting, or a related field.
• 5+ years of experience in financial operations, accounting, or a similar role.
• Strong knowledge of Polish financial regulations, tax compliance, and reporting requirements.
• Ability to collaborate with international finance teams and external auditors.
• Fluent in Polish and English (written and spoken).

What will make you stand out?

• Experience in a multinational company.
• Familiarity with Polish tax incentives (R&D relief, transfer pricing, etc.).
• Experience working with financial software (NetSuite, Concur, or similar ERP systems).

What do we offer?

🗓️ Annual Salary Review: We are reviewing the salaries of all our teams annually in order to evaluate an increase according to individual performance and the business results.

📙 Personal Training Budget. Up to 4.100 PLN/year training budget (certifications, conferences attendance, etc.) to invest in your professional development. We want to help you improve your technical skills, feel involved in the product community, and develop your soft skills to lead teams and manage other stakeholders.

🌅 Up to 30 days of vacation per year (additional days are granted along with seniority at AUCTANE).

💙 Up to 500 PLN/year to match your NGO donations! We are happy to support your initiatives by duplicating the amount donated.

😊 Volunteer day. You can take 1 day off per year in order to participate in volunteering activities! We will love to see some pictures in our slack!

Referral Fee 🔗 We need your support in hiring top-class talent! We offer a referral bonus of 4k-20k PLN, depending on the complexity of the role and the hiring process.

👩‍⚕️We have an Employee Assistance Program with psychological assistance free of charge.

⚖️ Great work-life balance We offer a flexible work schedule and will do our best to adapt to your personal situation. Working in a fast-paced environment can be intense, but that doesn’t mean you shouldn’t enjoy your free time!

💜 An inclusive and upbeat work environment Leave your suit behind... we’re a t-shirt and converse kind of place! More importantly, our company culture promotes diversity and inclusion. The personality and opinions of each of our team members are important and valid, and we aim to offer all employees a safe environment where they can be themselves and thrive.

🌍 A cross-cultural atmosphere We are a truly international team of 20 nationalities that speak 10 languages. Our company language is English and all internal communication and company-wide meetings are in English.

🏟️ Company events Work hard, play hard! We do our best every day, even at our regular team-building events.

📺 Internal and external training, free access to online training platforms such as Linkedin Learning

🏠 Possibility to work in a home-office using equipment provided by AUCTANE, or in our office prepared in accordance with all safety requirements.

🗺️ Languages classes every week. Thirsty for knowledge? Learn a new language by joining our free English/Spanish/German classes. You can connect and enjoy taking up a new language or improving your current skills with one of our great instructors.

🏥 Free private medical insurance.

📄 Attractive life insurance.

🏐 Co-financing for sports and recreational activities

🏐 Gym membership co-financing

🏢 Nice Office in Zielona Gora (free drinks, snacks…)

Do you want to know a little bit more about the team? Please, don’t hesitate to reach out to Amazing Auctane-PL and our Instagram