Proposal Manager

Driving winning strategies through precision, clarity, and compelling proposals.
Job Summary:
Alluvionic is seeking a detail-oriented Proposal Manager to support proposal development efforts for government and industry customers within the defense and government sector This role supports the full proposal lifecycle from opportunity intake through final submission. The Proposal Manager will drive cross-functional teams, ensure alignment with capture strategy, and deliver submissions on time in a fast-paced, deadline-driven environment.

Location: Remote
Employee Type: Full‑Time, W2
Clearance: Not required, but must be willing to obtain
Travel: Must be willing to travel

Responsibilities and Duties:

• Track Opportunities from intake through final submission
• Maintain accurate pipeline data and forecasts in CRM
• Lead end-to-end proposal development for U.S. Government opportunities, from kickoff through final submission
• Translate solicitation requirements into compliance matrices, outlines, and structured response approaches
• Establish and manage proposal schedules, milestones, and deliverables to ensure on-time submission
• Organize and maintain proposal folders, templates, and team communications throughout the proposal lifecycle
• Participate in capture strategy and proposal planning meetings and implement agreed-upon response approaches
• Organize, draft, and format technical and management content in compliance with solicitation requirements
• Edit and standardize content from technical, management, and subcontractor contributors into a cohesive “one-voice” submission
• Coordinate with engineering, program management, and business development teams to gather, validate, and clarify inputs
• Select and integrate supporting materials such as tables, graphics, diagrams, and charts to strengthen proposals
• Review and update proposal assets to ensure alignment with current customer requirements and company capabilities
• Facilitate proposal reviews (e.g., color team reviews) and drive action items to completion
• Manage subcontractor inputs and ensure compliance with solicitation requirements
• Conduct final quality checks to ensure proposals are accurate, complete, compliant, and delivered on time
• Identify opportunities to improve proposal processes, templates, and efficiency

Qualifications and Skills:

• Knowledge of tracking opportunities on both commercial and government sites ( GOVWIN, SAM.com, GSA, seaport, etc)
• Bachelor’s degree in Business, Communications, Engineering, or related field (or equivalent experience)
• 3–7+ years of experience supporting or managing government proposals
• Experience responding to U.S. Federal solicitations (RFPs, RFQs, RFIs)
• Strong understanding of proposal compliance and evaluation criteria
• Excellent writing, editing, and organizational skills
• Ability to manage multiple priorities and deadlines in a fast-paced environment
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint)
• Active security clearance or ability to obtain one

Benefits:

• 15 PTO days, plus 5 additional days on your 10th hire anniversary
• 11 paid holidays per our company handbook
• Health insurance 50% premium paid by employer (note: employer contribution does not apply to dependents)
• Health Savings Account
• Vision and dental insurance
• Long-term and short-term disability insurance (paid fully by the company)
• 25k employer paid AD&D & life insurance (with buy-up options for additional coverage)
• 401(k) retirement plan with 100% company match up to 4% of employee’s gross salary
• Annual incentive pay opportunity
• Tuition reimbursement (after 6 months of employment)
• Employee referral bonus per our company handbook
• Employee Assistance Program (EAP)
• Professional organization membership (after 6 months of employment)
• Paid professional certification (after 6 months of employment)
• Workers’ compensation (paid fully by the company)
• 100% employer paid IDShield® membership
• On-site notary for headquarters employees
• Multiple company celebrations

Who We are:
Alluvionic is a woman-owned, 8(a) certified solutions provider of project management and process improvement services. We offer a wide range of products and services including extensive enterprise Process Improvement, CMMI (Capability Maturity Model Integration), CMMC (Cybersecurity Maturity Model Certification), PMO (Project Management Office), and ERP (Enterprise Resource Planning) implementations for clients in various industries, providing Project Assurance® for every project.
We pride ourselves in being a Registered Provider Organization (RPO) with the CMMC Accreditation Body.

What it’s like to work at Alluvionic:
Working at Alluvionic means being surrounded by helpful and brilliant people who want to support your career growth. We are a company that puts people first and will help you get where you want to go. When we make mistakes, we own them, fix them, and improve our processes so we do better next time. We work hard and never forget to have fun, especially at happy hour.
We live by our company values of Family, Integrity, Professionalism, Innovation, Forward-Progress, Organization, and Communication. We invite you to apply if you share values even if your career path has been nontraditional.
Alluvionic is an authorized DoD SkillBridge Partner Organization. The DoD SkillBridge program is an opportunity for servicemen & servicewomen to complete an internship during the last 180 days of service to gain valuable civilian career experience