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Aetos Systems, Inc. was founded in early 2007 to provide a unique work experience. Employees are the foundation of our business. Our leaders work hard every day to empower and support our employees in the development of their careers, giving back to their community and providing their expertise and innovations to our customers - solving real world business problems. Our culture focuses on our people -- our strongest asset -- ensuring they have an environment to provide best-in-class service and solutions to our customers. We always strive to do the right thing.
Have you imagined working for a dynamic small business where you are heard, highly regarded and able to do what you love all in one package? This is your opportunity! Join now!
Job Summary
Aetos Systems is seeking a highly experienced and strategic Senior Proposal & IDIQ Strategy Manager to lead and drive the full lifecycle of our proposal development process and oversee our Indefinite Delivery/Indefinite Quantity (IDIQ) contract portfolio. This role is critical to our growth strategy, requiring a blend of hands-on proposal management, strategic thinking, process optimization, and team collaboration. The ideal candidate will have a proven track record of managing complex, high-value proposals, developing winning strategies, ensuring compliance, and effectively managing IDIQ vehicles to maximize task order capture.
Key Responsibilities:
Proposal Management & Development
- Lead and manage the development of large, complex federal proposal responses from kickoff to submission, ensuring adherence to deadlines and quality standards
- Implement and manage efficient proposal processes, including rapid response capabilities for 5-10 day turn Task Order (TO) responses and RFI Responses
- Serve as the Proposal Manager on key opportunities, coordinating all resources, schedules, and activities
- Develop Content for various proposal sections (technical, management, past performance, resumes), ensuring clarity, consistency, and compelling narratives
- Ensure One Voice and stylistic consistency across all proposal documents through rigorous editing and reviews
- Write and edit proposal content, ensuring it is Proposal Compliant and aligns with solicitation requirements and evaluation criteria
- Oversee Graphics Compliance / Editing to ensure visuals effectively support and comply with proposal themes and requirements
Strategy & Compliance
- Develop and implement overarching Proposal Strategy aligned with corporate goals and specific opportunity win themes
- Ensure all proposal activities and content are Compliance - consistent with our strategy and win themes
- Lead and facilitate Go / No-Go / Gate Reviews, providing critical analysis and recommendations
- Collaborate closely with Capture Managers, Business Development, Technical Leads, and Pricing teams
- Facilitating Technical Solutioning sessions to develop compliant and compelling technical approaches
IDIQ Management & Strategy
- Develop and execute the overall IDIQ Strategy, including identifying What IDIQ's do we need? based on market analysis and company capabilities
- Perform IDIQ Filter activities to prioritize opportunities aligned with strategic goals
- Provide comprehensive IDIQ Management, overseeing reporting, compliance, and identifying opportunities across the portfolio
- Lead the development of high-quality, compliant IDIQ TO Responses
Process, Tools & Data Management
- Develop Processes to streamline proposal development, IDIQ management, and knowledge sharing
- Manage and maintain the Proposal Database / content repository, ensuring reusable content is current and easily accessible
- Utilize and potentially manage CRM or Growth Suite Management tools for tracking opportunities and proposal activities
- Act as a Data Aggregator, collecting and analyzing proposal metrics, pipeline data, and win/loss information to inform strategy and process improvement
- Contribute to Pipeline Management by providing insights on proposal status, resource needs, and opportunity viability
Training & Collaboration
- Develop and deliver Internal Training on proposal best practices, processes, and tools
- Foster a collaborative environment, working effectively across departments to achieve proposal and growth objectives
Requirements
Required Minimum Education
- Bachelor's degree in Business, Marketing, Communications, English, or a related field.
Required Years of Experience
- 7-10+ years experience in federal proposal management, development, and strategy.
Required Skills, Qualifications, Technical Experience, etc.
- Demonstrated success Managing larger Proposal Responses ($25M+) for federal agencies.
- Proven experience with IDIQ Management, strategy development, and Task Order response leadership.
- Deep understanding of the federal procurement process, FAR, and agency-specific regulations.
- Exceptional Proposal Writing, editing, and communication skills.
- Strong ability to Develop Content that is compliant, compelling, and strategically aligned.
- Experience leading Go / No-Go / Gate Reviews and Facilitating Technical Solutioning sessions.
- Proficiency in managing proposal development tools.
- Experience developing and implementing proposal Develop Processes and managing a Proposal Database.
- Ability to manage multiple projects simultaneously under tight deadlines, including 5-10 day turn efforts.
- Strong leadership, organizational, and analytical skills.
- Detail-oriented with a focus on Proposal Compliance and quality.
Preferred Skills, Qualifications, Technical Experience, etc.
- APMP Certification (Practitioner or Professional).
- Experience working with specific agencies (e.g., DoD, DHS, HHS, DoE).
- Experience as a Data Aggregator for business intelligence or proposal metrics.
- Experience developing and delivering Internal Training.
Benefits
What we offer
- Competitive salaries
- Education and professional development assistance
- Multiple healthcare benefit packages & 24/7 virtual on-demand doctors’ visits
- 401K
- Dave Ramsey’s SmartDollar Financial Wellness program
- Civic Leave – time off to support your favorite charity or community
- Paid time off for personal leave and holidays
