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VIRGINIA PROHL

@virginiaprohl

Message

Accounts Payable Specialist with 10+ years streamlining high-volume, accurate invoice processing.

United States

Message

What I'm looking for

I’m looking to continue owning high-volume accounts payable—freight invoices, vendor resolution, accruals, reconciliations, and month-end close—using ERP and advanced Excel to improve accuracy, compliance, and speed.

I’m an Accounts Payable Specialist with 10+ years of success managing high-volume invoice processing, vendor management, reconciliations, and month-end close activities. I bring a strong focus on accuracy, compliance, and resolving discrepancies before they impact reporting.

In my current role, I process 250–300+ freight invoices weekly with high accuracy and compliance oversight. I serve as the primary contact for vendors and owner-operators, handling complex payment issues while maintaining clean documentation and reliable payment processing.

I’m also deeply experienced in accruals, settlements, incentives, and fuel/mileage tax, along with ACH and wire payments. I oversee property tax payments and support nationwide compliance needs, strengthening the reliability of financial close and reporting.

Previously, I coordinated invoice approvals, credits, AR resolutions, and reporting analysis while supporting advanced billing for major national accounts. I’ve worked across multiple ERP/accounting platforms and advanced Excel to improve data management, troubleshoot issues, and support implementations.

Experience

Work history, roles, and key accomplishments

Current

Accounts Payable Specialist

Current

FedEx Custom Critical

Jan 2016 - Present (10 years 6 months)

Manage high-volume freight invoice processing, vendor management, reconciliations, and month-end close activities. Handle accruals, tax compliance, and payment processing using Oracle Cloud and Excel to resolve invoice and payment discrepancies.

Accounts Payable Freight Accounting Invoice Processing Vendor Management Reconciliations Month End Close Tax Compliance Payment Processing Settlements Incentives Fuel Tax ACH Payments GL Reconciliation Oracle Cloud Excel ERP Systems

Accounting & Billing Project Coordinator

Diebold / Securitas

Jan 2015 - Jan 2016 (1 year)

Coordinate invoice approvals, credits, AR resolutions, and reporting analysis while managing advanced billing for major national accounts. Support service implementation and technical issue resolution for key accounts using multiple accounting systems and Excel.

Invoice Approvals Billing Reporting Analysis Implementation Support Issue Resolution Oracle Oracle Cloud Quickbooks Yardi Timberline Solomon Ariba Syspro Peachtree PROMAS Advanced Excel

Sales & Accounting

Fannie Mae – Harry London Chocolate

Jan 2014 - Jan 2015 (1 year)

Manage daily and monthly sales reporting for retail locations and support AR/AP functions with financial data tracking. Use Excel (pivot tables and VLOOKUP) to support reporting and analysis.

Sales Reporting Data Tracking Excel Pivot Tables Data Analysis Microsoft Word

Staff Accountant

REM Commercial & Lemmon & Lemmon

Jan 2013 - Jan 2014 (1 year)

Perform property loan balance, cash flow, and bank reconciliations across multiple accounts and manage AP/AR and month-end support. Handle 1099 vendor updates and property tax entries, including payroll and related property tax administration.