Open to opportunities

Ruby Caraan

@rubycaraan

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Procurement Manager driving strategic sourcing, supplier management, and cost-effective delivery.

United Arab Emirates

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What I'm looking for

I’m looking for a role where I can lead strategic sourcing and procurement for complex projects, partnering across sales, logistics, and operations to reduce costs, ensure on-time delivery, and deliver clear, compliant reporting that supports business efficiency.

I’m a Results-driven Procurement Manager with over 11 years of progressive experience in strategic sourcing, supplier management, contract negotiation, and end-to-end procurement—from sourcing to delivery. I’ve led procurement for US Government and Oil & Gas projects, preparing procurement reports and supplier evaluations, negotiating supplier pricing and delivery schedules, and supporting tendering and bidding processes while ensuring compliance with technical and commercial requirements.

Alongside procurement, I bring strong administrative and operational support, including virtual assistant tasks like email management, scheduling, documentation, reporting, and coordination. I’m comfortable combining procurement with accounts and reporting work—issuing Purchase Orders, preparing invoices and Statements of Account (SOA), tracking receivables, and maintaining accurate records using tools like Microsoft 365, QuickBooks, and Zoho.

Experience

Work history, roles, and key accomplishments

Current

Procurement Manager

Current

Rukn AlRami Trading Co. LLC

Jan 2019 - Present (7 years 5 months)

Managed end-to-end procurement for US Government and Oil & Gas projects, including sourcing, RFQ/tender support, supplier evaluation, purchase orders, and order tracking. Negotiated supplier pricing and delivery schedules and prepared invoices, statements of account, and monthly sales reports to support timely project execution.

Strategic Sourcing RFQ Preparation Contract Negotiation Purchase Order Management Invoicing Microsoft 365 Reporting

Sales Executive

Spree Trading

Jun 2015 - Dec 2018 (3 years 6 months)

Sourced and procured materials from local and international suppliers based on project requirements, and evaluated quotations against technical and commercial specifications. Coordinated freight planning and costing, processed purchase orders, tracked shipments, and ensured timely delivery while maintaining supplier relationships.

Supplier Sourcing Purchase Order Processing Shipment Tracking Supplier Relationship Management

Administrative Executive

Turnkey Building Contracting LLC

Jun 2013 - Jun 2015 (2 years)

Handled daily accounting and administrative operations, including cash flow monitoring, bank reconciliations, petty cash payments, and monthly payroll preparation. Created purchase orders, followed up on delivery status and supplier inquiries, and supported employee attendance tracking and visa processing.

Accounts Payable Support Bank Reconciliation Petty Cash Management Payroll Processing Administrative Documentation Visa Processing

Data Encoder / Accounting

Envirotest Inc

May 2006 - May 2013 (7 years)

Managed daily financial records and performed bank reconciliations while assisting payroll processing for 70+ employees. Supported cash collection activities, recorded 160+ Certificates of Emissions transactions per day, and handled branch administrative reporting.

Bank Reconciliation Payroll Support Cash Collections Data Entry Certificates Of Emissions Processing

Virtual Assistant/Data Entry

Elance (Freelance Platform)

Oct 2012 - Jan 2013 (3 months)

Provided virtual assistant and data entry support, including accurate data entry, document encoding, internet research, and client report preparation. Managed digital files and client records while updating databases and maintaining confidentiality of sensitive information.

Data Entry Document Encoding Internet Research Report Preparation Client Records Confidentiality Administrative Support