Executive Assistant

Job Overview

We’re seeking a highly organized and detail-oriented Executive Assistant with accounting and administrative experience to support daily business operations in a fast-paced remote environment. This role combines executive support, project coordination, and light accounting responsibilities, making it ideal for someone proactive, tech-savvy, and experienced with tools like QuickBooks, Notion, and Monday.com. Strong communication, multitasking, and time management skills are essential for success in this EST-aligned role.

Core Tasks:

• Monitor multiple inboxes to triage and respond to client questions and concerns
• Assist with various accounting tasks on a regular basis
• Perform ad hoc payment, invoice management, file management, etc
• Manage a calendar including scheduling, meetings, and travel arrangements
• Serve as a contact between employees, clients, and external partners
• Prepare/ edit correspondence, communications, presentations, reports, and other docs
• Coordinate meetings, set agendas, take minutes, and prepare follow ups / action items
• Perform other ad-hoc tasks with limited instruction as needed
• Assist with project management tasks (track deadlines/ coordinate to ensure success)
• Assist with business administrative and personal tasks as needed
• Create SOPs and other documentation as needed

Must-Haves:

• 3+ years experience in an EA, administrative, or accounting-based role
• Strong verbal and written English communication skills
• 1 - 2+ years experience with Quickbooks Desktop version
• Experience using notetakers and AI tools to create documentation
• Strong organizational and planning skills
• Excellent time management skills and ability to multitask and prioritize
• Background with Notion andMonday.com for project management (or similar tools)
• Familiarity with WeChat (ideal) and Zoom for internal team coordination / communication
• Ability to work full-time EST

Nice-to-Haves:

• Educational background in Accounting and / or Finance
• Event planning experience (organizing corporate events, conferences, workshops, etc)