ALSA Coordinator

Job Description:

Position Summary:

To provide administrative support for The Chicago School Accreditation, Licensure, and State Authorization (ALSA) Office. This is a full-time staff position. The Accreditation, Licensure, and State Authorizations Coordinator position works to support the ALSA on a variety of departmental, campus, and accreditation projects and initiatives, including licensure audits, and state authorization submissions. Leadership, flexibility, creative problem solving, valuing diversity, organization, and excellent communication skills are essential requirements for this position. Some travel is required to support campus/program site visits (approximately 6-10 weeks/year).

Principal Duties:

Administrative Support:

Provide daily administrative and project support for the ALSA. Draft and edit routine correspondence and announcements.File and retrieve documents, records, and reports.Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping.Submitting invoices for payment.Tracking check requests, receiving final documents, personally sending to entities via FedEx. Assist with travel arrangements and expense processing. Assist with data collection, report writing, and planning for institutional and programmatic accreditation and tracking of academic projects and priorities.Regularly provide written updates to the institution about all activities and developments within ALSA.During site visits, arrange travel and hotel accommodations for visiting team members and The Chicago School staff as needed. Assist program faculty and staff during specialized accreditation site visits with schedule planning and logistical support.Coordinate alumni surveys between OIR and Programs.Assist with the maintenance of the ALSA websites.Assist with maintenance and revision of institutional documents.Complete special projects and other duties as assigned.Oversee the maintenance and accuracy of the academic affairs directory, ensuring all entries are current and correctly recorded.

Licensure Support (dotted line report to Director of ALSA):

Maintain and update the annual licensure audit accordinglyLead the mid-year review (SU) and annual audit (FA)Update disclosures with the Director of ALSAAct as a support between Program Chairs, and students when letters of support are needed.Work directly with Program Chairs for all licensure reviews and updatesWork with Legal Affairs for approval of all licensure disclosure changes to ensure federal/state compliance. Maintain communication with Legal Affairs to interpret and implement new or existing laws.

State Authorization Support:

Organize submissions for identified states as needed for continued authorizations. Manage and submit annual state authorization renewals for determined states.Complete annual audit and gap analysis.

Meetings Support:

Assist with planning and coordination of accreditation meetings. Assist with scheduling and support, including drafting agendas and recording and taking minutes as requested.Prepare support materials for meetings, track actions to be taken in preparation for subsequent meetings, attend meetings and prepare meeting minutes for review and distribution.

Essential Knowledge, Skills, and Abilities:

• Use a variety of spreadsheets, word processing, database, and presentation software.
• Database maintenance.
• Web-based information processing, posting, and maintenance.
• Exceptional research skills: Ability to conduct thorough research and analyze regulations and licensure requirements.

Position Qualifications:

• Bachelor’s degree preferred
• One year of administrative experience, preferably in a higher education setting.
• Excellent written and verbal communication and comprehension skills.
• Proficiency with commonly used programs (Microsoft Word, Excel, PowerPoint, Outlook, etc.).
• Good organizational skills and strong attention to detail.
• Ability to manage and prioritize multiple tasks efficiently.
• Ability to take initiative and work independently with sound judgment and problem-solving skills.
• Ability to manage professional and interpersonal relationships and interact effectively with diverse members of the institutional community and outside constituencies.

Disclaimer:

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

Compensation & Benefits

https://www.thechicagoschool.edu/career-opportunities/

The Chicago School is an Equal Opportunity Employer.

Please note: For the protection of faculty, staff, students, and all who enter our facilities, The Chicago School strongly recommends that all employees are fully vaccinated for COVID-19 per CDC guidance.