United States onlyWe are seeking an Executive Operations & Systems Assistant to partner with leadership in driving key projects and initiatives, strengthening day-to-day operations, and enhancing process efficiency across the organization.
Key Responsibilities
Partner with leadershipto support key projects, initiatives, and executive priorities.
Manage organizational tools and systems, ensuring seamless upkeep, integration, and adoption across the organization.
Oversee daily operations by coordinating workflows, resources, and cross-functional communication.
Support sales and marketing efforts through campaign coordination, content tracking, and project follow-through.
Collect, organize, and manage organizational data, providing accurate reports and insights to guide decision-making.
Drive process management by mapping workflows, monitoring performance, and implementing improvements for efficiency and scalability.
Identify and recommend enhancements to systems, tools, and processes that strengthen operational excellence.
Serve as a central point of coordination, ensuring alignment and accountability across departments.
Communicate with vendors and clients occasionally to support operations, resolve issues, and ensure positive relationships.
Essential Skills and Qualifications
Proven ability to thrive in a fast-paced environment while managing multiple priorities with focus and accuracy.
Strong work ethic with a self-driven mindset and high capacity for processing information and tasks.
Quick learner with the ability to pick up new tools, systems, and processes efficiently.
Strong problem-solving and critical thinking skills; able to pause, clarify, and confirm details to ensure accuracy.
Excellent organizational skills with the ability to stay on track and maintain attention to detail.
Solid math and data management skills to support reporting, analysis, and decision-making.
Flexibility and adaptability in handling a wide variety of tasks across operations, systems, and projects.
Confident communicator with some extraversion; able to initiate conversations with vendors, clients, and partners when needed.
Background in sales or marketing coordination preferred.
Collaborative and professional demeanor with the ability to support executive leadership effectively.
Required Experience
- 2 years of administrative or related experience
What We Offer
Ongoing training and upskilling
Health insurance premium
Opportunity to work on a range of digital projects
Supportive and flexible remote work culture
Clear expectations and the potential to grow with us
Pre-Screening Questions - Answer to Qualify
1. Why are you applying for this job, and how does it fit into your career aspirations?
2. StadBid takes its core values seriously. Which values caught your attention and why? https://www.statbid.com/about-statbid/
3. Take assessments. Allow 35-55 minutes. https://app.testgorilla.com/s/h5m0ymsh (Assessment access is managed by Thrive Group Consulting.)
Only applicants who follow the instructions and complete the form will be considered.
StatBid is an efficiency-minded paid search and SEO agency specializing in eCommerce accounts, whether DtC or Retail. One-size-fits-all rarely fits anyone well. We find that our niche expertise is part of why we're able to drive client success.
StatBid was founded in 2015 by eCommerce veterans, Roy Steves and Shilo Jones, with the goal of creating a lifestyle business where people could work when they wanted, from wherever they wanted, and on projects that were interesting and worthy of their time and talent.
Today, StatBid produces millions in incremental customer revenue and consists of twenty of the hardest-working, sharpest folks there are in digital marketing. The team consists mostly of former eCommerce operators and has a broader perspective than a niche agency typically would. Our team members worked in literally every aspect of eCommerce from inventory purchasing to building RMA systems. The result is that we THINK like eCommerce operators and strive to help companies grow as if they were our own.
Core Values and Culture
Despite the cost, StatBid prizes their core values and employee well-being. StatBid’s leaders believe that a company’s culture is an emergent property of its people, where employees have a tangible influence on the core values of the company. In addition to generous benefits and a partnership-like relationship, StatBid is committed to growing employees in their professional expertise so that they can continue to improve their skills and career trajectory. StatBid intentionally seeks to provide meaningful work for the team by working exclusively with clients who offer quality products and develop sound business models. Last but not least, StatBid is committed to competitive compensation so that each team member is rewarded for the skills and productivity they bring to the table.
https://www.statbid.com/about-statbid/
Philippines only
