Executive Assistant

Job Title

Location

Position Type

Job Description

KEY RESPONSIBILITIES

Executive Support

• Provide direct administrative support to the Associate Executive Director for Central Services, including calendar management, meeting coordination, and travel arrangements
• Serve as a key point of contact between the Associate Executive Director for Central Services and her direct reports, staff and external partners
• Draft, edit, and proofread correspondence, reports, and presentations
• Anticipate leadership needs and proactively manage priorities

Central Services Leadership Support

• Coordinate team meetings, including scheduling, agendas, materials, and minutes
• Support and monitor Central Services departments in carrying out organizational leadership processes (i.e. reporting, processing strategic plans with their depts)

Operations & Office Management

• Manage office operations, systems, and administrative processes
• Maintain confidential files and organizational records
• Support HR-related administrative tasks such as onboarding, scheduling, and documentation

Development & Program Support

• Assist with donor communications, acknowledgments, and database updates
• Support fundraising events and program-related logistics
• Collaborate with development and program staff on administrative needs

QUALIFICATIONS AND SKILLS

• Associate’s or Bachelor’s degree preferred, or equivalent experience
• 3+ years of experience supporting senior leadership, ideally in a nonprofit setting
• Exceptional organizational and time-management skills
• Strong written and verbal communication abilities
• High level of discretion and professionalism when handling confidential information
• Proficiency in Google Workspace
• Ability to manage multiple priorities and deadlines

OTHER CONSIDERATIONS

• Remote
• Full-time / Part-time
• Occasional evening or weekend work for international meetings
• Occasional travel, paid for by SIL Global
• Compensation Structure: This role is funded through a support-raising model, with training, coaching, and organizational support provided.

Weekly Hours