Construction Project Manager VA

We are seeking a highly organized and proactive Virtual Construction Operations Assistant / Project Manager to oversee comprehensive operational activities to our general contracting project in the company. This role requires prior knowledge of general contracting processes and be adept at managing data, coordinating logistics, and ensuring smooth project flow in a fast-paced environment.

Responsibilities:

• Project Coordination: Assist in managing construction project timelines, track milestones, and coordinate with team members to ensure project deliverables are met.
• Data and System Management via JobTread: Directly manage and maintain all critical project data, including budgets, schedules, RFI/Submittal logs, and change orders, within the JobTread construction management platform.
• Assist with Field Coordination: Act as the primary virtual liaison between the Project Manager, site superintendents, and Field Crews.
• Communication: Serve as the point of contact between executives and internal/external stakeholders, ensuring smooth communication across all levels.
• Operational Administrative Support: Provide comprehensive Administrative Support focused on operational needs, such as generating and formatting progress reports, maintaining equipment logs, and assisting with safety documentation requirements.
• General Operational Support: Respond to operational inquiries and assist the PM team with daily tasks that keep the construction pipeline moving efficiently.
• Calendar Management: Assist in developing and updating the master project schedule. Coordinate the delivery logistics for all required materials and equipment, ensuring timely and accurate delivery to job sites.
• Vendor, Supplier & Logistics Management: Initiate, manage, and track all communication with project Vendors and Suppliers regarding material specifications, lead times, order placement, and delivery schedules.
• Permit Monitoring & Compliance: Preparing, submitting, tracking, and actively expediting all necessary project permits with local authorities, as well as managing and archiving compliance documents and coordinating revisions

Requirements

Knowledge or skills needed:

• Prior experience as a Construction Project Manager is required.
• Excellent written and verbal inter-personal
• communication skills.
• Strong organizational, supervisory, and multitasking abilities.
• Proficiency in Microsoft Office Suite, Google Workspace, or similar tools.
• Read and interpret architectural, structural, and MEP (Mechanical, Electrical, Plumbing) blueprints and specifications to ensure the project is built exactly to design and resolve field discrepancies.
• Ability to work independently with minimal supervision.
• Familiarity with the construction industry, project timelines, and key stakeholders is preferred.
• Experience in coordinating and tracking project workflows.

Tools Needed:

• Bluebeam or similar software
• JobTread