Junior Executive Assistant

WORK HOURS - 9am - 6pm EST

Responsibilities

• Actively conserve executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analysing information; initiating appropriate communication channels on behalf of executives.
• Act as a liaison between the executives for internal staff and clients.
• Maintain executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel. Ensure executive calendars are up to date at all times.
• Maintain client confidence and protect operations by keeping information confidential.
• Provide historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
• Create MS Excel files for monthly data summary reports. Utilize MS Excel formulas, tables, macros, etc. to analyze reoccurring data.
• Sit in on internal meetings (as needed) and create meeting summary notes for executives to review at a later time.
• Provide briefings to executives in a timely fashion following the conclusion of internal meetings to update relevant details that pertain exclusively to executive responsibilities and attention.
• Able to communicate with technical and non-technical professionals both internally and externally, including senior management and C-Level professionals in a clear and concise manner.
• Excellent active listening skills and able to ask relevant questions in order to gather, document and communicate effectively with Employees and Clients alike.
• Able to work on simultaneous projects (multitask) and completing tasks in a timely manner with minimal supervision.

Qualifications

• Impeccable communication skills (Strong Verbal and Written Communication skills) with executive management.
• Able to adapt to different situations in an ongoing fast paced environment.
• MS Excel experience (Creating Formulas, Tables, Macros).
• Analytical and detail oriented mindset.
• Open to working additional hours as needed.
• Knowledgeable and experienced in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Self-starter who is able to project manage and execute the tasks being assigned.
• Exhibit a high-level of professionalism and sound judgment.