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Role Overview
We are seeking an Executive Assistant with a strong background in sales, administration, and executive support, along with a keen interest or expertise in AI service development. This role will involve managing executive schedules, communications, and sales processes, while playing a key part in supporting the development and deployment of AI services to enhance business operations. The ideal candidate will be highly organized, able to multitask in a fast-paced environment, and contribute to the integration of AI tools into company processes.
Details
Responsibilities
- Provide executive-level administrative support, including managing schedules, meetings, and communications.
- Handle executive correspondence (emails, letters, etc.) with professionalism and precision.
- Assist in sales processes, including managing leads, follow-ups, and client or contractor communications.
- Collaborate with team members to streamline workflows and contribute to achieving sales goals.
- Support AI Service Development: Actively assist in the building, testing, and deployment of AI services and tools to improve operational efficiency. Help develop innovative AI solutions that support both internal processes and client interactions.
- Contribute to the continuous improvement of AI-driven systems to optimize business operations and ensure seamless integration.
- Assist with general administrative tasks and project management as needed.
Requirements
- Previous experience as an Executive Assistant or in an administrative support role, preferably with experience in or exposure to AI service development.
- Proven ability to manage high-volume client communication, especially with restaurant clients or contractors.
- Demonstrated interest in AI technologies, with experience in AI-based tools and solutions or eagerness to contribute to their development.
- Knowledge or experience working with AI-based platforms and services is highly desirable.
- Proficient in Zoho One, especially Zoho CRM, with a strong understanding of how to leverage AI tools in CRM systems and other business operations.
- Strong organizational, communication, and problem-solving abilities, with a focus on AI service development.
- Fluent in English; Spanish is a plus.
- Typing Proficiency: Minimum 60 WPM (typing test required).
- Communication Skills: Strong verbal skills with the ability to handle high-volume calls while maintaining a positive demeanor.
- Location and Time: Must be based in South America and available to work during daytime hours in the Eastern Time zone.
Details
