Contract Administrator

We are seeking an experiencedContract Administratorto support contract development, review, and negotiation activities for a leading organization in themedical device and life sciences industry. The ideal candidate will have hands-on experience preparing and managing various contract typesparticularlyclinical study agreements, vendor contracts, and service agreementswithin a fast-paced, global, and regulated environment. This position requires strong attention to detail, understanding of legal and business terms, and the ability to collaborate effectively across cross-functional teams, includingLegal, Clinical, Regulatory, Risk Management, and Global Operations.

Key Responsibilities:

• Draft, review, and negotiate a high volume ofclinical study agreements and related legal documents, using approved templates and established contracting practices.
• Manage the end-to-end contracting process, coordinating with internal stakeholders and external vendors to ensure timely execution.
• Evaluate proposed contract redlines from clinical sites and vendors; revise terms in accordance with company standards and applicable regulations.
• Collaborate withLegal, Risk Management, Clinical, and Regulatoryteams to identify and resolve contract issues efficiently.
• Track and prioritize multiple contract requests in ahigh-volume, deadline-driven environment.
• Maintain accurate and organized records in thecontract management systemandMicrosoft Teamsfolders.
• Oversee the proper execution, filing, and archiving of all agreements and related documentation.
• Monitor active study agreements and maintain contract status spreadsheets or dashboards.
• Identify and recommend process improvements to enhance efficiency and compliance in the contracting process.
• Provide administrative support for team meetings, including scheduling, minute-taking, and follow-up tracking.

Must-Have Qualifications

• Bachelor’s degreeandprofessional experiencein contract administration, legal operations, or clinical contracting within amedical device, pharmaceutical, or biotechenvironment; OR
• Strong understanding ofclinical contracting terms, conditions, and negotiation principles(non-negotiable).
• Demonstrated ability to review and redline contracts, applying a practical, business-oriented approach to risk and compliance.
• Excellent organization and prioritization skills, with the ability to manage multiple contracts and deadlines simultaneously.
• Proficiency inMicrosoft Office (Word, Excel, PowerPoint)andAdobe Acrobat, with advanced Word and Excel skills.
• Exceptional written and verbal communication skills and professionalism in dealing with global stakeholders.

Preferred Qualifications

• Prior experience in amedical device or life sciences organization(strongly preferred).
• Familiarity withcontract lifecycle management (CLM) systemsand document management tools.
• Experience coordinating betweenLegal, Clinical Operations, and Contract Research Organizations (CROs).
• Proven ability to work independently in a high-volume, fast-paced, and compliance-driven environment.
• Detail-oriented, proactive, and able to identify opportunities forprocess optimizationand standardization.

This is intended for inclusion in Pharmavise’s talent database to build a qualified pool of professionals for future medical device client requisitions.