Executive Assistant – Operations & Sales Support

• Service Fee: ₱50,000 – ₱60,000 PHP per month (depending on experience)
• Location: Remote – Philippines
• Job Type: Full-Time | Day Shift (Sydney, Australia Time Zone)
• 28 days of paid time off per year
• HMO coverage
• Performance-based annual incentive
• For Immediate Start

• Experienced and comfortable working in a Gsuite environment (Gmail, Google Calendar)
• Excellent organisation and attention to detail
• Knowledgeable in Automation
• Ability to work with the Zoom camera open during shift

About the Role

We are looking for a highly organised and proactive Executive Assistant – Operations & Sales Support to support our CEO and Sales Optimisation Manager. This role ensures that strategists attend training, complete their work, follow processes correctly, and are audited consistently—so the CEO never has to chase or check.

This is not a typical administrative role. You will enforce execution, maintain operational standards, and ensure accountability across the team. If you thrive on structure, precision, and making things happen, this role is for you.

Key Responsibilities

1. Daily Training & Compliance

• Attend all daily training sessions.
• Run roll call and track attendance.
• Track homework submission and completion.
• Follow up with strategists via email and SMS until tasks are fully completed.

2. Homework Management

• Collect and organise all strategist homework.
• Maintain a daily tracker of submitted, outstanding, and overdue tasks.
• Proactively follow up with strategists who fall behind.

3. Training Recording & File Management

• Download daily Zoom training recordings.
• Correctly name, organise, and upload recordings to Google Drive.
• Ensure all files and links are accurate and accessible.

4. Calendar Management (CEO Support)

• Manage CEO’s calendar and protect their time.
• Filter meeting requests, clarify purpose, and decline or redirect non-essential meetings.
• Ensure only high-value, necessary sessions remain.

5. Session Verification & Audits

• Confirm strategists start sessions on time and follow protocols.
• Audit Zoom sales sessions against scripts and internal processes.
• Record outcomes, flag breaches, and identify process gaps.

6. Deal & Process Oversight

• Audit deals in HubSpot and other systems.
• Categorise deals (Pass / Fail – Yellow Card / Fail – Red Card).
• Document issues clearly and flag recurring problems.

Required Skills & Traits

• Highly organised and process-driven.
• Comfortable chasing and holding people accountable.
• Independent, self-directed, and reliable.
• Strong attention to detail and follow-through.
• Professional communication skills, especially in writing.

Nice to Have

• Experience using HubSpot or similar CRM systems.
• Experience managing calendars and Zoom sessions.

Why This Role is Critical
Your work ensures:

• Strategists attend training and complete homework on time.
• Files, recordings, and processes are organised and accurate.
• CEO’s time is protected and operations run smoothly.

This role is ideal for someone who loves structure, thrives on execution, and enjoys keeping teams accountable.

Technical Requirements:

• Windows 11 operating system or MacOS 13+
• 256GB Storage space - minimum
• 8-16GB RAM - minimum
• Dual Core CPU - minimum
• Camera: HD Webcam (720p)
• Headset: Noise canceling (preferably)
• Internet Speed: 50 Mbps - minimum

About Us

Outsourced Pro Global Limited is a trusted outsourcing partner supporting businesses in recruitment, finance, HR, payroll, and operations. As the offshore hub for leading Australian companies, we deliver high-quality, efficient solutions through a team driven by integrity, excellence, and innovation.

At OPG, you’ll be part of a collaborative, growth-focused community. We offer meaningful careers, global exposure, and a culture that values learning, professionalism, and long-term success. Your ideas matter, your growth is supported, and your impact is real.

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