Virtual Assistant - Sr. Estimator

Key Responsibilities

Estimating & Bid Management

• Plan, develop, and oversee all aspects of the estimating and pre-construction process from initial bid review to subcontract finalization.

• Conduct comprehensive analysis of tender drawings, identifying key design considerations, construction challenges, and value engineering opportunities.

• Prepare detailed and accurate estimates covering all project costs, including materials, labor, equipment, and subcontractor bids.

• Coordinate and present complex bids to management and clients, clearly articulating the project scope, timeline, and cost structure.

• Ensure the accurate and seamless transfer of project information to the Project Management team upon a successful bid.

Data & Subcontractor Management

• Develop and maintain the Master Tender List, ensuring all bid opportunities are tracked and prioritized.

• Cultivate and manage strong relationships with subcontractors, building a reliable network of partners for various project needs.

• Maintain an organized and accurate database of project costs, supplier pricing, and historical bid data for future reference.

Coordination & Client Relations

• Collaborate with internal teams, architects, and engineers to ensure bids are comprehensive, competitive, and accurate.

• Serve as a key point of contact during the pre-construction phase, utilizing excellent client presentation and subcontractor negotiation abilities.

• Ensure all bid documentation is clear, professional, and aligned with company and industry standards.

Tools & Technology

• Utilize advanced Microsoft Excel functions (e.g., complex formulas, pivot tables, data analysis) for cost tracking, data analysis, and bid preparation.

• Leverage estimating software and tools to enhance accuracy and efficiency in the bidding process.

Analysis & Reporting

• Track and analyze market trends, material costs, and competitive developments in the construction industry to inform bidding strategies.

• Report regularly on bid status, project pipelines, and cost analyses to senior management.

• Provide actionable insights and recommendations based on post-bid analysis to continuously improve the estimating process.

Requirements

Required Qualifications

• Progressive experience in construction estimating, with a strong track record of managing complex bids from strategy to submission.

• Advanced proficiency with Microsoft Excel, including the ability to build and manage complex spreadsheets for cost tracking, data analysis, and bid preparation.

• Deep understanding of the pre-construction process, tender analysis, strategic bid development, and subcontractor coordination.

• Excellent analytical and problem-solving skills, with the ability to interpret technical drawings, assess construction methodologies, and accurately evaluate costs.

• Comprehensive knowledge of construction industry standards, contractual terms, and market conditions.

• Strong client presentation and negotiation skills, with experience interfacing effectively with clients, management, and subcontractors.

• Proven ability to manage multiple complex projects and tight deadlines simultaneously.

• An exceptional attention to detail, ensuring every estimate is thoroughly reviewed for accuracy and completeness.

• A degree in Engineering, Architecture, or Construction Management is highly preferred.

Benefits

Employee Benefits

• Health and Wellness: Comprehensive HMO coverage for you and your dependents.

• Security and Peace of Mind: Group Life Insurance Benefit to safeguard your future.

• Financial Flexibility: Virtual Credit Card for added convenience and purchasing power.

• Work-Life Balance: Generous Paid Leaves to recharge and prioritize personal time.

• Government Benefits: Full support for required government benefits.

Supplemental Pay Types

• 13th Month Salary: A festive bonus to celebrate the year’s hard work.

• Overtime Pay: Compensation for your extra effort and time.

• Night Differential: Additional pay for working late hours or shifts.

• Incentives: Performance-based incentives to reward your contributions and achievements.