Executive Assistant | Remote

Role Details

• Full-time, Monday–Friday (EST)

• Fully remote, must be EST-aligned

• Core weekday coverage with rare, time-sensitive off-hours support

About the Role

This is a high-impact Executive Assistant role supporting the Founder of a fast-moving, sophisticated investment firm focused on fintech secondaries. The Founder has a demanding, high-standard working style shaped by experience at top-tier investment firms communication is fast, expectations are high, and professionalism is non-negotiable.

This role begins with core Executive Assistant responsibilities but is intentionally designed to grow into broader operations and project management as the firm scales. This is not a junior or task-only EA role. The ideal candidate operates with strong judgment, sharp intuition, and minimal direction.

What Were Looking For

Must-Haves

• Native or near-native English fluency (written and spoken)

• Strong professional polish and excellent business judgment

• Ability to move quickly and operate comfortably in ambiguity

• Experience supporting senior executives, founders, or investors

• Calm under pressure; proactive and anticipatory by nature

Nice-to-Haves

• Background in finance, private equity, venture capital, fintech, or professional services

• Exposure to investor relations or limited partner communications

• Comfortable working with external vendors and advisors

• Interest in growing beyond a traditional EA role

Key Responsibilities

Executive Support

• Own inbox management, including high-judgment filtering and drafting

• Manage complex calendars across investors, partners, advisors, and counterparties

• Coordinate meetings across multiple time zones

• Handle travel, accommodations, and logistics

• Serve as a polished, external-facing representative of the firm

Communication & Stakeholder Management

• Draft and manage professional correspondence with:

  • High-net-worth individuals

  • Investment partners

  • Advisors and external counterparties

• Ensure all communication is precise, thoughtful, and human

Personal Assistance

• Provide light personal administrative support (appointments, reservations, logistics)

• Seamlessly integrate personal and professional scheduling

Growth & Expanded Scope

As trust and context build, this role may expand to include:

• Operational support and process documentation

• Coordination with fund administrators, finance teams, and advisors

• Support for investor meetings, events, and materials

• Light project management (PR coordination, internal workflows)

• Acting as an execution partner to internal operations leadership