CA and PH onlyMyOutDesk is seeking a highly capable, proactive, and exceptionally organized Virtual Assistant based in the Philippines to support our brokerage operations in real-time.
Requirements
- 80% Brokerage Support: Directed by the Head of Admin, supporting our 15+ brokers with research, document preparation, and marketing tasks.
- 20% Executive Support: Providing direct administrative assistance to the COO & Partner.
- Must be available during Eastern Time (ET) business hours and respond to requests with the same promptness and professionalism as if you were sitting in our Toronto office.
- Fluent English: Impeccable professional-level reading, writing, and verbal communication.
- Microsoft Office Mastery: Advanced, confident proficiency in Word, Excel, Outlook, and PowerPoint.
- HubSpot CRM Experience: Demonstrated history of managing contacts, deals, tasks, pipelines, and email sequences within HubSpot.
- CoStar Proficiency: Familiarity with CoStar for property research, comp searches, availability queries, and market analytics.
- Commercial Real Estate (CRE) Acumen: Strong understanding of core CRE concepts.
- Design & Template Skills: Proven ability to manipulate photos, graphs, maps, and data into structured document templates.
- AuthentiSign / e-Signature Tools: Experience with (or ability to rapidly master) AuthentiSign or DocuSign.
- Home Office Infrastructure: Fast, stable, hardwired internet connection, a modern computer, a high-quality headset, and a quiet, professional workspace.
Benefits
- Generous Paid Time Off
- 7 Additional Vacation Leave Credits after 10 months of active service with the current MOD client
- 7 Additional Sick Leave Credits after 1 year of active service with the current MOD client/s
- 6 Paid US Holidays
- Comprehensive HMO Coverage for you and 1 dependent, starting after 6 months of active service with MOD client/s
- Dental Benefits through Maxicare Dental Hub
- Optical Reimbursement for HMO principal members
- Group Life Insurance with Accidental Death & Dismemberment coverage
- Maternity Reimbursement for both normal and Caesarean delivery
- Unlimited Upskilling Opportunities through MODUniversity
- Mentorship and collaboration with global leaders and teams
- Clear career advancement pathways within the organization
- Diverse, inclusive, and supportive workplace environment
Philippines