United States onlyAbout the Role: We are processing an unusually large patent portfolio across multiple technology domains and need experienced patent paralegals to support high-volume prosecution. This is not a typical 5-filing-per-month role — our pipeline includes approximately 200 pending applications across AI health platforms, supplement delivery technologies (lipid nanoparticles, microencapsulation), photobiomodulation devices, medical diagnostics, and advertising technology. You will work directly with the inventor and patent attorneys to ensure every application meets quality standards and is filed correctly.
What You'll Do:
- Review dependent claims against independent claims for consistency, antecedent basis, and coverage gaps
- Verify patent figures match specification references and claim elements
- QC attorney redlines before final submission — check that changes didn't break cross-references, figure numbering, or claim dependencies
- Handle USPTO filing logistics: entity status, fee calculations, IDS preparation, oath/declaration, assignment documents
- File via Patent Center / EFS-Web
- Track deadlines across the full portfolio — provisional-to-non-provisional conversion dates, response deadlines, priority dates
- Manage the patent pipeline — track which applications are at which stage, flag bottlenecks, produce status reports
- Coordinate between the inventor, multiple patent attorneys, and the USPTO
What You Bring:
- 3+ years of patent prosecution paralegal experience (utility patents, not just trademarks/design)
- Direct experience filing via USPTO Patent Center or EFS-Web
- Comfortable managing 15+ active filings simultaneously
- Experience with technical subject matter across at least two of: biotech/pharma, software/AI, medical devices, chemical/materials science
- Meticulous attention to detail — cross-referencing claims against specifications is the core of this role
- Fast turnaround mentality — our pipeline doesn't allow multi-day lag on QC tasks
- ABA-approved paralegal certificate or equivalent credentials preferred
- NALA CP or NFPA RP certification a plus
What You Don't Need:
- A science degree (you'll work with technical content but you're not drafting claims or doing prior art searches)
- Big-law experience (boutique patent firm or in-house IP experience is actually preferred)
