Payroll Manager

About Legence Legence (Nasdaq: LGN) is a leading provider of engineering, consulting, installation, and maintenance services for mission-critical systems in buildings. The company specializes in designing, fabricating, and installing complex HVAC, process piping, and other mechanical, electrical, and plumbing (MEP) systems—enhancing energy efficiency, reliability, and sustainability in new and existing facilities. Legence also delivers long-term performance through strategic upgrades and holistic solutions. Serving some of the world’s most technically demanding sectors, Legence counts over 60% of the Nasdaq-100 Index among its clients.

Position Overview:

The Payroll Manager will direct and manage all aspects of in-house payroll operations for three to five business units, ensuring the accurate, timely, and compliant processing of payroll for up to 2,000 employees. The ideal candidate will possess the ability to support team members with day-to-day work while harmonizing payroll operations across businesses, aligning with the company’s overall payroll goals. The ideal candidate will reside in the Mountain or Pacific time zone or be willing to work hours to support businesses in those areas.

Key Responsibilities:

• Manage payroll team for 3-5 business units
• Support payroll processing for up to 2,000 employees
• Support full in-house payroll including check/ACH distribution, tax payments, tax registrations, managing deductions, processing W2s and other required reports
• Support timekeeping
• Support union reporting and payment requirements
• Drive automation within the payroll team by partnering with payroll and IT teams to deliver quality solutions in a timely manner
• Assist the Director of Payroll in validating or establishing payroll audits and controls
• Assist the payroll team in documenting processes and identifying opportunities for improvement or automation
• Provide leadership to support and execute business process-related goals
• Work with finance or payroll team as needed to resolve payroll GL posting questions
• Provide professional and technical coaching, mentoring, and development plans to team members
• Develop technical reports, metrics, and specifications for trend analysis and remediation

Desired Experience and Qualifications:

• Bachelor's Degree in a Business, Accounting, or Human Resources discipline or an equivalent combination of training and experience
• Minimum of 5 years’ experience in multi-state payroll with strong payroll law knowledge; Prior supervisory experience is required
• Experience managing payroll with a minimum of 1,000 employees; Union experience preferred
• Proficiency with Excel, data analysis, build/write formulae, and test data
• Strong systems background and experience with software implementations; Experience with Dayforce, Sage, Deltek, or Spectrum Systems preferred
• Ability to work collaboratively with payroll and project teams during payroll system upgrades and implementations
• Proven leadership and influencing skills to successfully lead projects and teams
• Must have a customer focused attitude with strong communication skills, verbal and written

Benefits Overview 401(k) Plan with Company Match: Currently match contributions dollar-for-dollar up to 4% of eligible pay; immediate vesting. Health & Welfare Benefits: Employer provided medical, dental, vision, prescription drug, Employee Assistance Program and accident & illness coverage. Life and Disability Insurance: Employer provided basic life insurance and AD&D valued at 50K coverage amount with the option for voluntary buy up for additional coverage. Time Off: Flexible non-accrual vacation; company holidays per policy. (For California employees, this is separate from California paid sick leave, if applicable.) Expenses: Business travel and related expenses reimbursed per company policy. Reasonable Accommodations If you need assistance or accommodations during the application or interview process, please contact us at ta@wearelegence.com or your dedicated recruiter with the job title and requisition number. Employment Eligibility Candidates must have current work authorization in the U.S.; visa sponsorship is not available for this position. Third-Party Recruiting Disclaimer Legence and its affiliates do not accept unsolicited resumes from agencies; any such submissions without a prior signed agreement authorized by Legence Holdings LLC's CHRO or Director of Talent Acquisition will not incur fees and are considered property of Legence. Pay Disclosure & Considerations Where pay ranges are indicated, please note that a successful candidate’s exact pay will be determined based relevant job-related factors, including any of the following: candidate’s experience, skills, and qualifications, as well as geographic and market considerations. We are committed to ensuring fair and competitive compensation for all employees and comply with all applicable salary transparency laws. Equal Employment Opportunity Employer Legence and its affiliate companies are proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), marital or familial status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, other non-merit-based factors, and any other characteristic protected under applicable local, state or federal laws and regulations. EEO is the Law