Payable Coordinator

Kaizen Asset Management Services is looking for a detail-oriented Accounts Payable Administrator to manage the end-to-end accounts payable process, ensuring accurate, timely, and compliant payments while maintaining strong vendor and internal relationships.

This role is critical in supporting the organization’s financial integrity and operational efficiency through effective invoice management, payment processing, and reconciliation activities.

Key Responsibilities

• Review, verify, and process vendor invoices in alignment with purchase orders and general ledger coding requirements
• Ensure timely and accurate execution of payments through approved systems and banking platforms
• Perform regular vendor statement reconciliations and promptly resolve discrepancies
• Manage vendor communications professionally, addressing inquiries and resolving issues efficiently
• Ensure strict adherence to internal controls, financial policies, and audit requirements
• Collaborate closely with Procurement and other departments to resolve invoice and payment-related matters
• Maintain accurate financial records and support internal reporting and audit processes
• The ideal candidate will demonstrate strong attention to detail, excellent organizational and communication skills, and a solid understanding of accounts payable processes within an ERP environment.
• This is an excellent opportunity to contribute to a dynamic finance team and play a key role in ensuring financial accuracy and operational excellence.

Requirements

• Bachelor's degree in Accounting, Finance, or related field preferred.
• Proven experience in accounts payable administration or similar financial role.
• Strong knowledge of accounts payable processes and financial controls.
• Proficiency with accounting software such as QuickBooks, Oracle, or similar platforms.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Good communication and interpersonal skills.
• Understanding of VAT regulations and compliance requirements.
• Experience in property management or real estate sector is a plus.