Program Coordinator, Leadership Practice (NEW)

Who We Are

IREX is a global development and education organization. We strive for a more just, prosperous, and inclusive world—where individuals reach their full potential, governments serve their people, and communities thrive. With a projected annual portfolio of more than $150 million and more than 750 staff worldwide, we work with partners in more than 100 countries in four areas essential to progress: cultivating leaders, empowering youth, strengthening institutions, and increasing access to quality education and information.

The Program Coordinator will support IREX’s Leadership Practice, which consists of more than 10 exchange and fellowship programs that develop global leaders through study, professional placements, and programming.

We are doers. Our decades of on-the-ground experience help us create greater impact, practical recommendations, and lasting partnerships.

Are you the next member of our team?

Your Background & Skills

• Bachelor’s Degree.
• 2+ years of relevant experience.
• Work experience may include internships or part-time job or combination of both. Skills may vary based on program, project, or practice needs.
• Demonstrated proficiency with Microsoft Office (Outlook, Word, Teams, PowerPoint, and Excel).
• Experience collaborating with teams and across multiple organizations on a common project.
• Willingness to work flexible hours, with colleagues and partners across global time zones.
• Experience coordinating and managing aspects of virtual, global collaborations and partnerships across multiple time zones.
• Demonstrated adaptability, flexibility, and ability to respond to challenges and opportunities that arise with any new program.
• Ability to work independently and as a team member with consistent ability to take initiative. Proven organizational and time management skills and ability to manage multiple tasks, including the ability to prioritize and meet deadlines.
• Strong communication and writing skills in English, with a high degree of attention to detail.
• Excellent interpersonal skills and cross-cultural communication skills.
• Ability to provide reliable customer service to diverse stakeholders, such as funders, non-profit partners, and program participants.
• Experience with philanthropy preferred, but not required.
• Availability for occasional domestic and international travel.
• Must demonstrate valid proof of unrestricted authorization to work in the United States.

Your Daily Tasks

• Support the management and execution of program launches and convenings, assisting with event logistics, travel booking and logistics, and producing event materials and resources as needed.
• Support the recruitment and selection of non-profit partners (“host organizations”) and program participants (“Fellows”) by participating in recruiting and selection calls, inbox management, and project management.
• Assist in arranging virtual event logistics.
• Support the management of program email inboxes.
• Providing fellow support.
• Support the delivery of training sessions.
• Compiling and tracking a wide range of participant information and project data, supporting data collection and maintaining accuracy and completeness.
• Managing and reviewing project records, such as notifications, contracts, subawards, MOUs, and participant forms.
• Supporting contract management and payment of invoices using the internal IREX procurement and account payable systems.
• Support communications with program participants, alumni, and partners – funders, non-profit partners, educational partners, and recruiting partners
• Assist with developing and tracking traditional and social media communications content as needed.
• Work with program partners and participants, including communicating program updates, answering questions, assisting with logistics, and notetaking for calls/meetings.
• Support with partner and vendor procurement processes, including managing and processing subawards and contracts as assigned.
• Support the accurate reconciliation of program expenses each month per corporate credit card protocols.
• Represent IREX, the Leadership Practice, and the Climate Talent Initiative both within and outside of IREX.
• Work to foster a positive, productive work environment abiding by team values.

We conduct background checks on all successful candidates.

This position is eligible for Remote Work. The eligible employee is a regular, full-time DC-based staff who works from a worksite outside the DC area on a more permanent or ongoing basis.

This position is not eligible for Immigration Sponsorship.

NO PHONE CALLS PLEASE

EOE – Equal Opportunity Employer

We are an Equal Opportunity Employer, including disability/vets.