United States onlyThis is a remote position.
The Recruitment Executive Assistant provides high-level administrative and operational support to the
Director, ensuring seamless management of day-to-day activities. This role is critical in
maintaining efficiency across diary and inbox management, candidate sourcing and screening,
compliance administration, and event coordination—all while upholding the utmost
professionalism.
Key Responsibilities
Diary & Inbox Management
- Manage and prioritize the Director’s calendar, scheduling meetings, interviews, and
events.
- Monitor and organize email inbox, flagging urgent items and drafting responses where
appropriate.
Candidate Sourcing & Screening
- Source candidates through job boards, LinkedIn, and internal systems.
- Conduct initial screening calls and shortlist candidates for further interviews.
- Maintain accurate candidate records in the CRM system.
Data Management & Integrity
- Ensure all candidate and client data is accurately entered and maintained in internal
systems.
- Regularly audit data for compliance and integrity.
Compliance Administration
- Support adherence to company policies, privacy regulations, and recruitment compliance
standards.
- Prepare documentation for audits and maintain confidentiality of sensitive information.
Event Management
- Coordinate logistics for networking events, trade shows, and internal meetings.
- Manage invitations, RSVPs, and vendor relationships for events.
Requirements
Skills & Attributes
- Exceptional organizational and time management skills.
- Strong attention to detail and accuracy.
- Excellent communication skills (written and verbal).
- Ability to work independently and manage competing priorities.
- Proficiency in Microsoft Office Suite and recruitment CRM systems.
- Professionalism and discretion at all times.
Qualifications & Experience
- Previous experience as an Executive Assistant or in a similar administrative role
- Exposure to recruitment processes and candidate management
- Experience in event coordination and compliance administration is highly desirable
