South Africa only1. COORDINATION OF COUNCIL MEETINGS AND SUB-COMMITTEES
- Prepares and issues notices of meetings.
- Prepares the agenda and supporting documentation for meetings.
- Prepares the minutes and action lists of the Council and sub-committees.
- Plans the annual calendar for meetings.
- Formulates meeting agenda with various Chairpersons to ensure consistency of format and coverage of all aspects.
- Ensures packs for meetings are prepared and distributed timeously to enable informed decision-making.
- Ensures attendance at meetings is recorded.
- Ensures all logistical arrangements for meetings are properly made.
- Records minutes and ensures effective administration of meetings.
- Prepares draft minutes and circulates to attendees for validation and timely execution of decisions and requests for information.
- Draft documents as required by the Council and sub-committees.
- Tracks the execution of Council and Sub-Committees' decisions to raise awareness of non-execution of crucial decisions to the CEO.
- Liaises with members on general secretariat queries and facilitates the signature of the round-robin resolution
2. SUB-COMMITTEE SUPPORT
- Ensures that committee members collectively and individually understand their responsibilities and the implications of non-compliance.
- Conducts research as and when required in preparation for Committee meetings.
- Assists the Company Secretary in annually reviewing the terms of reference of all Committees to ensure compliance and adherence to relevant legislation and regulations.
Desired Experience & Qualification
MINIMUM REQUIREMENTS AND COMPETENCIES
- 3-year National Diploma/Degree in Business Law / Public Administration and Governance (NQF 6) / Governance Practitioner Qualification through CGISA or equivalent and related.
- 4 Year(s) experience in administration within a board secretariat Environment.
