Operation Executive-Hire & Ins Claims

We are looking for an experienced and proactive Operations Executive/Senior Executive for one of our global shipping clients. Reporting to the Assistant Operation Manager, he/she will be managing and assisting with the daily operation needs of managing the fleets.

The ideal candidate would possess a minimum of 1-2 years experience in shipping operations support, maritime insurance/charter & commercial claims experience, along with excellent communication skills.

Responsibilities:

Responsible for Protection & Indemnity (P&I) and Hull & Machinery (H&M) Insurances matters: -

• Certifications all to be issued on time, reporting to Managers on issuance/renewals/re-issuance in advance (including new takeovers and change of management).
• Claims maintains Running Sheets and emails to respective managers on the 6th of every month.
• Reimbursements maintains Running Sheets and emails to respective managers on the 6th of every month.

Charter Party (CP) Maintains: -

• Standard CP format for both Internal and External Charterers to be prepared and vetted by Legal department.
• All CPs to be signed prior to engagement.
• All CPs to be maintained including main terms/addendum in the shared folder, clear of all clutters.
• All Deviations from the standard CPs to be recorded and sent for management approvals.
• Tracking of all Receivables on a monthly basis as per CP (Excel Report).

Time Charter Description

• Standard TCDs to be prepared for all ships and maintained including new buildings/takeovers.
• All TCDs to be shared with 3rd party only after written approval from Fleet Manager.
• Shared with all vessels.

Liaising with Charters/ Broker on owners Matter

• Off-Hire Claims (Running Sheet to be maintained and emailed to Managers on the 6th of every month).
• Del / Redel.
• Positioning Voyages.
• Stevedores Damage Reports (Running Sheet to be maintained including open/close dates and emailed to Managers (on the 6th of every month).
• Check with every vessel for their SDR log every month (GL Shipmanager, Month End report).

Management Reports

• Quarterly Exco and Budget reports.
• Monthly Charter Hire Variance Report.
• Off-Hire Days.
• Off-Hire Report (Monthly to be sent).

Requirements:

• A recognised marine or engineering or naval architecture educational qualification with at least 1-2 year of working experience.
• Good understanding of shore-based activities and implications surrounding the role.
• Ability to administer technical and budgetary requirements.
• Competent using Microsoft office/other computer packages.
• Previous offshore experience within the marine industry would be advantageous.
• Good team player with strong communication and interpersonal skills with the ability to communicate at all levels.
• Detailed oriented, meticulous, and strong analytical and problem-solving skills.
• Resourceful, innovative, and independent.

We regret that only shortlisted candidates will be notified. Thank you for your understanding.