HubSpot CRM Administrator

We're looking for a HubSpot CRM Administrator to own, optimize, and scale the HubSpot environment for a fast-growing national renovation and restoration contractor. The company recently migrated to HubSpot and needs someone who can take full ownership of day-to-day system management, data integrity, reporting, workflow automation, and end-user training.

This is a post-implementation role. The system has been built and now needs to be refined, maintained, and leveraged for insights and growth. If you have come from an agency background where you managed multiple HubSpot accounts and are ready to go deep on one, this role is a strong fit.

Why You'll Want to Join

• You will be paid in USD (bi-monthly: every 15th and 30th)
• Paid Time Off in accordance with company policy
• Observance of Holidays per company guidelines
• 100% remote setup so you can work wherever you're most productive
• Full ownership of the HubSpot environment inside a growing national contractor
• Direct collaboration with the Director of Marketing and cross-functional teams

What You'll Work On

CRM System Management

• Own day-to-day management of the HubSpot CRM system
• Maintain and optimize properties, pipelines, objects, and workflows
• Ensure system structure aligns with evolving business needs
• Identify and implement process improvements proactively

Reporting and Dashboards

• Build and maintain dashboards and reports for leadership and internal teams
• Translate business questions into actionable CRM reporting
• Ensure data consistency and reliability for accurate reporting across functions

Data Quality and Governance

• Manage data imports, cleanup, and deduplication
• Maintain data hygiene and enforce best practices across teams
• Audit and troubleshoot data discrepancies
• Partner with team leads to ensure consistent data entry and process adherence

Workflow Automation

• Create and optimize automation workflows
• Monitor workflow performance and troubleshoot issues
• Ensure all automated processes are efficient, scalable, and well-documented

End-User Training and Support

• Serve as the primary point of contact for all HubSpot users
• Train and support internal teams on CRM usage and best practices
• Document processes and maintain an internal knowledge base
• Present data and training materials clearly to non-technical stakeholders

What You Bring

• 3+ years of experience administering HubSpot CRM
• Strong experience building HubSpot reports and dashboards
• Hands-on experience with data migrations, imports, and cleanup
• Experience building and maintaining workflows and automation in HubSpot
• Strong understanding of CRM data structure and lifecycle management
• Comfortable presenting and training non-technical end users
• Ability to translate business needs into CRM solutions independently
• Experience in RevOps, Sales Ops, or Marketing Ops preferred
• Familiarity with CRM integrations and APIs

Nice to Have

• HubSpot certifications
• Background working at a HubSpot implementation or marketing agency
• Experience supporting CRM transitions or migrations from other platforms
• Familiarity with the construction, real estate, or property management industry

How to Apply

Please include:

1. Your updated resume
2. A short Loom video (1 to 2 minutes) introducing yourself, walking through a HubSpot workflow or dashboard you built, and describing how you have trained or supported end users in a previous role

Only candidates who submit a Loom video will be moved to the next step of the hiring process.

If you are a hands-on HubSpot administrator who can own a CRM environment end to end, keep data clean, build workflows that actually work, and train a team that is still learning the system, this role gives you the ownership and the direct impact to do your best work.

Application Process Overview

Our comprehensive selection process ensures we find the right fit for both you and our clients:

1. Initial Application - Submit your application and complete our prequalifying questions
2. Video Introduction - Record an video introduction to showcase your communication skills and work experience
3. Role-Specific Assessment - Complete a homework assignment tailored to the position (if applicable)
4. Recruitment Interview - Initial screening with our talent team
5. Executive Interview - Meet with senior leadership to discuss role alignment
6. Client Interview - Final interview with the client team you'd be supporting
7. Background & Reference Check - Professional reference verification
8. Job Offer - Successful candidates receive a formal offer to join the team

Each stage is designed to evaluate your fit for the role while giving you insights into our company culture and expectations. We'll keep you informed throughout the process and provide feedback at each step.