United States onlyPlease Note: This job is being posted on behalf of Christian LeFer and Jacqui Long (www.instantnonprofit.com) by Great Assistant (www.greatassistant.com). Great Assistant is a company that works with entrepreneurs to match them to assistants.
Christian LeFer is the Founder and CEO of InstantNonprofit, which helps nonprofit founders turn ideas into properly formed, well-funded organizations through done-for-you formation and compliance services. Grounded in traditional values, Christian leads the company alongside Co-Founder and COO Jacqui Long with clear processes, respect for leadership, defined roles, and a strong focus on execution and accountability.
We are looking for a Virtual Assistant who thrives in a fast-paced, highly tech-forward environment and brings strong ownership, prioritization, sound judgment, and a focus on continuous improvement. The ideal candidate is proactive, systems-oriented, and deeply committed to protecting executive time and attention, with sound judgment and alignment with our core values of:
- Simple and Strategic
- Results Rule
- Team First
- Worldclass
- Systems Focused
Some of your responsibilities will include:
- Executive support with a focus on time and priority protection
- Email and calendar management primarily for the CEO, with support for the COO as needed
- Travel planning and coordination
- Cross-functional project coordination and follow-up across multiple tools and teams
- Acting as a point person to keep projects moving and close communication loops
- Podcast scheduling and coordination
- Research for speaking opportunities, podcasts, and special projects
- Delegation support, process improvement, and automation
- Project management, updates, and follow-through in ClickUp and other digital systems
- Executive decision filtering and follow-through
- General administrative and operational support
- Financial and operational systems support
- Turning fast-moving ideas, messages, and requests into clear next steps and organized outputs
In addition to the above, the ideal candidate must be/have:
- Outgoing and collaborative
- Highly organized, proactive, and self-motivated
- Exceptional written and verbal English communication skills
- Calm, confident, and decisive under pressure
- Comfortable operating with incomplete information
- Strong ownership mentality and excellent judgment
- A systems thinker who eliminates friction rather than managing chaos
- Professional, direct, and clear communicator
- Structured, consistent, and responsibility-driven
- Comfortable handling sensitive and confidential information
- You must be tech savvy and quick to pick up new tools and software
- A genuine love of technology and continuous learning
Experience with the following tools is a plus!
- Google Workspace
- Slack
- ClickUp
- GoHighLevel or ActiveCampaign
- Xero
- AI tools and automation platforms, including ChatGPT, Fyxer, and Fathom
Position Details
- This is a 1099 Contractor position with the potential to transition to a W2
- Benefits may include flexible PTO, optional healthcare stipend, and performance-based and holiday bonus
- Hours are 30-40 hours per week
- Flexible schedule within 8:00 AM - 5:00 PM CST
- Pay rate is $30/hr. USD
- You must be able to pass a background check
- We are looking for someone to become a long-term (3+ years) team member
**Please do not contact Christian LeFer, Jacqui Long, or InstantNonprofit directly; doing so will disqualify your application***
