United States onlyPosting Summary
Working Title
Assistant Registrar
Role Title
Education Support Spec III
Role Code
29144-SW
FLSA
Exempt
Pay Band
04
Position Number
29700026
Agency
Germanna Community College
Division
Germanna Community College (Div)
Work Location
Culpeper - 047
Hiring Range
$59,189-$72,343 Plus Full State Benefits
Emergency/Essential Personnel
No
EEO Category
2-Professionals
Full Time or Part Time
Full Time
Does this position have telework options? -Telework options are subject to change based on business needs-
Does this position have a bilingual or multilingual skill requirement or preference?
Work Schedule
Monday-Friday 8:00am-5:00pm, or as scheduled.
Sensitive Position
No
Job Description
Germanna Community College is a public, open access institution of higher education in the Virginia Community College System. The College is a dynamic learning organization that serves as a Germanna regional leader and preferred partner where quality learning experiences enable students to participate effectively in the social, economic, political, intellectual, and cultural life of their communities. Germanna Community College is centrally located in Fredericksburg, VA between Washington D.C. and Richmond and between the Blue Ridge mountains and the Chesapeake Bay. Full of history, the area offers a community rich with diversity, the arts, technology, vineyards, hiking, canoeing/kayaking, and many other activities.
Germanna Community College is seeking a Full-Time Assistant Registrar for Completion to lead and oversee degree conferral, graduation processes, and completion initiatives within Enrollment Services. This position plays a critical role in advancing the College's strategic priorities of Access, Momentum, and Completion by ensuring accurate student records, efficient graduation processing, and proactive identification of students eligible for completion.
The Assistant Registrar provides leadership for the Enrollment Services team at the Daniel Technology Center (DTC), supervises staff, and ensures high-quality service delivery while driving process improvements and data-informed decision-making to enhance student success outcomes. This position is primarily based on campus at the Daniel Technology Center (DTC) in Culpepper, Virginia.
Leadership & Operations
- Manage daily operations of the Enrollment Services office at DTC, ensuring high standards of customer service, accuracy, and operational efficiency.
- Supervise, train, and develop full-time and part-time staff, fostering a collaborative, accountable, and student-centered team environment.
- Monitor workflow, set priorities, and ensure timely completion of critical enrollment and records processes.
- Lead all aspects of the graduation and degree conferral process, including degree audits, application review, and final clearance.
- Run and analyze potential graduate reports to identify students eligible for completion and support proactive outreach efforts.
- Develop and implement strategies to increase completion rates, including reverse transfer initiatives and process improvements.
- Oversee graduation communications and maintain accurate, up-to-date information on the College's graduation website.
- Oversee student records processes, including grade changes, grade repeats, and academic record maintenance, ensuring accuracy and integrity.
- Partner with the Retention Assistant Registrar to manage end-of-term processes related to grade repeats and academic standing.
- Leverage the Student Information System (SIS) and reporting tools to monitor completion metrics, support decision-making, and ensure data integrity.
- Ensure compliance with institutional, state, and VCCS policies and maintain audit-ready documentation and procedures.
- Collaborate with Deans, faculty, and cross-functional partners to support student degree completion and align academic and enrollment processes.
- Represent the College in VCCS workgroups, participating in regular system meetings, training, and professional conferences (e.g., VACRAO) to remain current on best practices and policy updates.
- Contribute to policy development and continuous improvement of Enrollment Services processes.
- Lead the planning and execution of commencement ceremonies, serving as Chair of the Commencement Committee and coordinating with campus and external partners.
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment
- Excellent written and verbal communication skills and a commitment to providing high-quality customer service
- Demonstrated experience managing student data within a complex Student Information System (e.g., PeopleSoft, Ellucian, Banner)
- Strong analytical, organizational, and problem-solving skills with attention to detail
- Demonstrated experience interpreting and applying academic and institutional policies
- Minimum of 5 years of progressive experience in a Registrar's Office, Enrollment Services, or student records environment.
- At least 2 years of experience in a formal supervisory or team leadership role, with a focus on staff development and workflow management
- Documented experience interpreting and applying institutional, state, or federal academic policies and maintaining audit-ready documentation
- Proven experience leading large-scale projects or complex processes, such as degree audits, graduation clearance, or commencement planning
- Bilingual (Spanish)
- Experience planning or coordinating large-scale events (e.g., commencement)
- Experience in graduation processes, degree audits, and student completion initiatives
- Experience engaging and working with large student populations in a higher education setting
- Experience with data analysis, reporting tools, or enrollment management systems
Operation of a State Vehicle
No
Supervises Employees
Yes
Required Travel
Travel between campuses may be required.
Posting Detail Information
Posting Number
CLS_4429P
Recruitment Type
General Public - G
Number of Vacancies
1
Position End Date (if temporary)
Job Open Date
05/04/2026
Job Close Date
05/18/2026
Open Until Filled
Agency Website
www.germanna.edu
Contact Name
Joshua Cave
jcave@germanna.edu
Phone Number
Special Instructions to Applicants
In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: or call DARS at 800-552-5019, or DBVI at 800-622-2155
Additional Information
Background Check Statement Disclaimer
The selected candidate's offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth's Statement of Economic Interest. For more information, please follow this link:
EEO Statement
The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.
ADA Statement
The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.
E-Verify Statement
VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
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