Benefits Coordinator

Overview

Do you want to build an impactful career to change the world for the better?

Geosyntec has an exciting opportunity for a Benefits Coordinator in our Chicago, IL, Lakewood, CO, Columbia, MD office or one of our other U.S based offices with the potential to work remotely at the discretion of the Company. This individual will support the delivery of employee benefits within the U.S. and non-U.S. locations. The Benefits Administrator will have a clear understanding of the Company’s benefit offerings and maintain up-to-date knowledge about the benefit programs and apply HR policies and procedures to benefits processing and provide high-quality customer service responses to inquiries. This role works closely with the Benefits team in supporting benefits and leave administration, answering questions regarding company policies, and providing basic reports upon request.

Geosyntec is an innovative, international engineering and consulting firm serving private and public-sector clients to address new ventures and complex problems involving our environment, natural resources, and civil infrastructure. Our engineers, scientists, technical and project employees serve our clients from offices across the world. Ranked by ENR as one of the top environmental engineering design firms, Geosyntec is internationally known for its technical leadership, broad experience, and exceptional client service.

We invest in our people. Each employee is unique, and your career at Geosyntec will be too. We offer competitive pay and benefits, and well-being programs to support you and your family.

To Learn More Visit: http://www.geosyntec.com/careers/.

Essential Duties and Responsibilities

• Be knowledgeable about benefit and leave policies and answer inquiries.
• Provide support in the administration of leaves – both FMLA and non-FMLA (e.g. draft memos, verify timesheet entries, track leave usage, etc.).
• Process disability claims with insurance carrier and verify accuracy of benefit payments.
• Be knowledgeable about benefit policies and answer inquiries. Make recommendations and assist in the development and modification of Benefits policies, guidelines, procedures, systems, and documentation, as appropriate.
• Respond to basic inquiries; participate as observer with Benefits Manager/Senior Benefits Manager on more complex issues with the goal to learn and take action.
• Tasks may or may not follow a procedure; independent thought and problem solving developing; exposure to employee relations; ability to make connections on how data input impacts reporting; reliance on more senior roles to help problem solve solutions they are not able to; increased involvement in Benefits projects.
• Respond to basic benefit-related questions and help employees understand their benefits.
• Assist employees with completion of their benefit events (e.g. new enrollments, family status changes, open enrollment) via the HR/Payroll database.
• Assist in reviewing and processing benefit transactions in accordance with standard procedures, and reporting biweekly benefit changes (deductions/credits) to Payroll.
• Assist with processing benefits terminations for all regular U.S. and Canadian employees in the HR/Payroll database.
• Reconcile monthly benefit invoices. Follow-up with vendors on billing issues (e.g. corrections or outstanding adjustments). Provide invoices to Accounting with the proper allocations by department. Ensure submittals are timely and payments are made promptly.
• Reconcile monthly COBRA payments and submit to accounting with the proper allocations.
• Assist with updating benefit materials such as benefit summaries, Life Event documents, etc.
• Provide support for the renewal and open enrollment process.
• Draft benefit-related correspondence such as benefit premium changes; FSA mid-year changes; voluntary life approvals; disability letters; 401(k) rehires; etc.
• Assist with processing 401(k) loans and repayments in HR/Payroll database and maintain the supporting documents.
• Distribute individualized benefit summary, insurance materials, booklets, and information related to new employees and existing employees with life changes.
• Perform other related duties as required and assigned.

Skills, Experience and Qualifications

• High School diploma and a minimum of five (5) years of experience as an HR Assistant with a benefits background, an associate (AA) degree and a minimum of three (3) years’ experience, or a bachelor’s degree and one (1) year of experience. (required)
• Ability to read, analyze, and interpret general business memos, correspondence, and office procedures.
• Ability to respond effectively to difficult inquiries or complaints.
• Ability to write correspondence, routine reports, procedure manuals and basic spreadsheets conforming to prescribed style and format.
• Ability to author reports, proposals, speeches, technical articles, and correspondence that are well written, well organized, clearly presented, and appropriately describe assumptions, limitations and standard-of-care applied to the document.
• Must have the ability to communicate clearly and logically.
• Must have ability to work effectively and confidentially with both employees and managers.
• Must have excellent communication skills which facilitate effective verbal and written communication internally and externally.

This opportunity will be posted for at least five days. Below are the potential compensation ranges that we in good faith believe are applicable for this role at the time of this posting and are only applicable for jobs to be performed in the specified location(s) below. The typical base salary range for this position is just one component of Geosyntec’s total compensation package for employees. Actual compensation will be determined based on education, experience, skill set and location.

• Minimum Salary: $47,700/year / Maximum Salary: $66,780 /year (Columbia, MD, Chicago, IL, Lakewood, CO)

We offer a comprehensive benefits package including, paid holidays, vacation, sick, and personal paid time off, medical, dental, vision, life, and disability insurance, 401(k), and other benefits to eligible employees.