Event Operations Coordinator

Your Responsibilities:

• Translate event briefs into task lists, timelines, checklists and keep them up to date.
• Coordinate with vendors (venues, catering, printing, AV, merch): request quotes, confirm details, track delivery.
• Collect data for contracts, submit requests to Legal and track status until signing.
• Maintain and promptly update event schedules and agendas; communicate changes to stakeholders.
• Collaborate with Marketing, Sales, Product, HR and IT on messaging, demos, speakers and logistics.
• Manage design & production workflow: brief designers, follow up on assets, ensure print-ready files are delivered on time.
• Work with HubSpot (or similar CRM) to maintain event contact lists, update leads/meetings and ensure data is ready for follow-up.
• Support basic market & competitor analysis around key events and prepare short summaries with key findings.

We Expect You to Have:

• 1–3+ years’ experience in events, marketing operations or project/operations coordination (B2B tech / IT is a plus).
• Strong organisational and project management skills; ability to handle multiple events and deadlines.
• High attention to detail and sense of ownership: you drive tasks to completion.
• Proactive, solution-oriented mindset; you don’t need micro-instructions for obvious next steps.
• Experience working with vendors and basic contract/admin processes.
• Hands-on experience with HubSpot or another CRM is a strong plus.
• Confident user of Google Workspace / MS 365 (Sheets/Excel, Docs/Word, Slides/PowerPoint) and Slack/Teams.
• Good written and spoken English.

What We Offer:

We value our employees and offer a benefits package designed to support your health, well-being, and professional growth throughout your journey at Gcore:

• Competitive salary
• Flexible working hours
• Remote, hybrid, or office work options depending on your role
• Work from anywhere in the world for up to 45 days per year
• Private medical insurance for you and your family*
• 5 additional vacation days*
• Additional fully paid sick leave days*
• Allowance for significant life events and birthdays
• Language classes
• Modern office space with free snacks, drink and entertainment options*
• Team sports activities*

*Please be aware that this benefit may vary depending on your country.

About the Company

Gcore is an international cloud and edge leader in providing first-class web performance, content delivery, and security. Headquartered in Luxembourg, with offices around the world, the company provides its solutions to global leaders in numerous industries.

Millions of people worldwide use apps and play games based on our infrastructure and services: we are trusted by World of Tanks, Albion Online, Avast, Photon, Unity, Sandbox Interactive, and others.

Equal Opportunity Employer

We provide equal opportunity to all applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity, gender expression, national origin, disability, or any other legally protected characteristics.

Have you ever wondered why your favorite apps, social media content, and video games load in the blink of an eye? It's likely because of Gcore behind the scenes!

Join a team that collaborates with industry giants like Intel, Dell, NVIDIA and Equinix to accelerate AI training, provide cutting-edge cloud services, and optimize content delivery.
If you are passionate about transforming the internet and contributing to cutting-edge innovations, come join us at Gcore!

We are over 550 professionals and currently looking for an Event Operations Coordinator.​​​​​​​ The Event Operations Coordinator is responsible for the end-to-end operational execution of internal and external events for an IT / tech company — including conferences, trade shows, product launches, webinars, customer workshops, hackathons.

You will report directly to the Event Lead and translate high-level marketing or business goals into detailed operational plans, coordinating venues, vendors, technology, logistics, assets and data to ensure events run smoothly, on time and within budget. You will work closely with Marketing, Sales, Product, HR, IT and external partners to deliver events that support pipeline generation, brand awareness and employee engagement.