EVENT ADMIN ASSISTANT (f/m/d) - dedicated to major pharma client

Working at egg isn’t just a job. It’s about making compelling and inspiring experiences for our clients and their audiences.

We work hard to create the magic. But we know how to have fun too. And it beats being just another cog in a faceless machine.

Bring your authentic self

At egg we care about each other as much as we care about our customers and our business. We celebrate uniqueness and are proud of the glorious human mosaic that is egg. And we’re always on the lookout for fresh talent and friendly faces to enrich and expand our team.

Which brings us to you.

You’re passionate about events—but more specifically, you’re the organizational mastermind behind the scenes. You thrive when juggling sourcing, compliance, and project admin support. You love structure, you live for Excel, and you’re the person everyone turns to when they need it done right and fast. You’ve got deep knowledge of healthcare regulations, a sharp eye for detail, and know the German event market inside-out. Sounds like you? Keep reading.

What you’ll be doing

In this role, you will work 100% on one of our key pharmaceutical clients

• Supporting project managers with administrative tasks including reporting, budget updates, and scheduling
• Uploading documents and data to platforms like Cvent, ensuring accuracy and adherence to client processes
• Ensuring all compliance requirements are met and correctly documented
• Maintaining and improving structured reporting tools and documentation
• Assist with venue, travel, and resource coordination
• Maintain and update project folders and documentation
• Manage vendor contracts and logistics

Must haves

(We really mean it. Candidates who do not meet the following criteria will not be considered.)

• 2 to 5 years of experience, including relevant experience in the event industry
• Experience and good understanding of event regulations within the pharmaceutical and/or healthcare industry.
• Excellent knowledge of Microsoft Office and digital event platforms and delegate management tools (particularly Cvent)
• Fluency in spoken and written English & Spanish
• Detailed oriented and organized
• Based in Madrid

Nice to haves

• Fluency in German or French (in addition to English and Spanish)
• Event agency experience

What we ent agencybring to the table

• A dynamic and inclusive company culture where we work really hard to have the right people doing the right job. (We've been known to swap or create jobs in the past to make sure everyone is in their career sweet spot.)
• Flexible working hours and structure (fully remote in some locations, hybrid in others).
• Salary based on experience + performance-based annual variable pay bonus.
• Creative and brilliant colleagues.
• Attractive career opportunities, including international assignments.
• An annual get-together in some of the fanciest locations on the planet. We’ve been to Paris, New York, Dubai, Brussels and this year we are off to Marrakesh. Any ideas for 2026?

The perks:

• Lunch vouchers.
• Hybrid setting.
• Home office/tech stipend.
• Subsidized gym membership.
• Free coffee in all offices.
• Workation.
• Access to OpenUp, a mental health support platform.
• Company iphone.

The hiring process

• Online application (You’ve swiped right.)
• First intro phone/video call (We’ve swiped right, now let’s find out if we have chemistry!)
• First round interview (We like you. Now it’s time to get to know you better)
• Second round interview (Hey, we like you a lot. Wanna meet the family?)
• Offer (We’re in love. We hope you are too)

The most important bit

At Egg, everyone’s ideas and perspectives are welcomed and encouraged. We’re constantly striving to do better and be better: we give each other feedback regularly, not just top-down from leadership, but bottom-up and sideways too! Accountability is key: it’s okay to make mistakes as long as we own and learn from them. People who thrive at Egg have a deep curiosity to keep improving, learning and coaching others.

Our nest is made up of people from all walks of life and from different social and cultural backgrounds. We firmly believe that diversity is not just a buzzword but a fundamental strength that fuels innovation, creativity, and excellence. We are proud to welcome applications from individuals of all genders, including those who identify as transgender or non-binary, as well as from BIPOC communities, members of LGBTQ2S+ communities, and people with visible and non-visible disabilities.

Additionally, as an ESG (Environmental, Social, and Governance) driven company, we actively work to make a positive impact on our planet and society. By joining our team, you will become part of a progressive organization that strives for ESG excellence and you will help us building a brighter future for everyone!