Marketing & Administrative Assistant (with CRM and Tech Support)

Work Setup: Remote

Schedule: Part-Time – 10 hours per week (U.S. Central Time)

Rate: $7 USD per hour

Client Industry: Coaching & Digital Education

Job Summary:

We’re looking for a Marketing & Administrative Assistant to support the client in managing day-to-day operations, marketing execution, and CRM-based client engagement. This role blends creativity, tech-savviness, and strong organizational skills — ideal for someone who thrives in a fast-paced, service-driven environment.

You’ll assist with course management, social media content creation, and backend marketing processes using tools like GoHighLevel, ensuring that campaigns, launches, and client touchpoints run seamlessly.

Key Responsibilities:

Administrative Support

• Initiate collection processes in coordination with a lawyer (existing process provided)
• Build and optimize automated workflows using GoHighLevel
• Support course creation — edit videos, package content (thumbnails, branding), and upload to the course portal

Marketing Support

• Create and maintain websites and landing pages
• Schedule and manage social media content
• Edit videos for reels, marketing materials, and online courses
• Handle logistics for masterclasses — set up Zoom, manage schedules, send email invites, and organize assets
• Write and create social media content, graphics, and presentations
• Draft video scripts or talking points consistent with brand voice
• Conduct market research (events, venues, opportunities)
• Design marketing assets such as lead magnets and speaker sheets
• Engage actively on social media — commenting, replying to DMs, and interacting with the audience
• Edit and manage podcast production
• Handle podcast guest outreach and coordination

Sales & Client Management

• Manage and maintain GoHighLevel CRM for client records and workflows
• Create memberships and course portals
• Set up payment processes via Stripe within GoHighLevel
• Send sales follow-ups and nurture leads through email and database updates
• Build lead lists through online research and targeted outreach
• Manage scheduling for client calls — sending invites, managing reschedules, and follow-ups

Qualifications:

Must-Haves:

• Proven experience in marketing or admin support roles
• Proficiency with GoHighLevel CRM, Stripe, and general digital tools
• Strong communication and organizational skills
• Experience with video editing, social media scheduling, and content creation
• Reliable, detail-oriented, and proactive in managing multiple projects

Nice-to-Haves:

• Experience in course management or online education platforms
• Familiarity with podcast production or digital marketing automation
• Creative eye for branding, visuals, and design consistency