Events Coordinator - 12 Month Fixed Term Contract

Job title: Events Coordinator – 12 Month Fixed Term Contract

Department: Business Transformation

Location: Hybrid (Fareham) / open to remote

Working hours: Monday - Friday, 8:30-4:30

A brighter future awaits you

CooperVision is one of the world’s leading manufacturers of soft contact lenses with a presence in over 100 countries. Being part of CooperVision means helping improve the way people see each day. It’s more than making contact lenses, it’s about giving lens wearers freedom and confidence to move about their daily lives. We’re all about bright futures – for our people and those who wear our contact lenses.

At CooperVision, we’re big on belonging. Everyone’s contribution counts, and that’s why inclusion and diversity are so important. It isn’t just the right thing to do; it’s what makes our company the best it can be. We are committed to creating an inclusive and engaging workplace. Our Employee Resource Groups offer employees to grow within a safe and inclusive space. So be yourself, whoever you are, and let’s achieve amazing things together.

Job summary – What to expect:

As the Events Coordinator, you will develop and organize extensive large meetings being run by the Fit for the Future Programme with a specific focus on workshops, training sessions, and preparation meetings supporting the culture workstream. You will ensure that all the necessary preparation is complete and assist with evaluating events and measuring the progress of the cultural evolution.

In addition, you will:

• Support the building of a workshop and meeting schedule that covers the next 12 months and maintaining it through rollout to ensure it’s always up to date.
• Book meetings and workshops in line with the above schedule
• Sending out invitations & managing responses to ensure all target audiences are covered. Maintain records to show actual attendance at events and report on this regularly.
• Match facilitators/faculty to events and ensuring the delivery team is well-prepared with the right materials, information & equipment.
• Establish facilities or technical requirements for running sessions with the facilitators depending on the delivery approach (eg hotel rooms, accommodation, online platform) & ensuring these are booked/tested.
• Source & book venues to run events and meetings in line with corporate guidelines and established budgets.
• Identify & liaise with relevant local teams to ensure the requisite experience is delivered including ensuring all facilities, equipment & materials are in the right place at the right time.
• Monitor spend vs budget including forecasting total event spend and ensuring all invoices are paid in time.
• Help prepare materials & tools for use in & after sessions.
• Establishing & deploying an online tool for workshop evaluation and reporting on results that will feed into a broader cultural dashboard. Running surveys & collating data from other sources to complete the culture dashboard.
• Booking travel (flights etc.) as needed.

A full job description is available upon request.

About you:

We are looking for someone with exceptional organisational skills and a deep understanding of event management. If you pride yourself on being methodical and detail-orientated, with a passion for creating a quality experience, we would love to hear from you.

Experience & Education:

• Prior experience in managing a complex, global delivery schedule.
• Understanding of learning evaluation approaches & able to apply these pragmatically.
• Excellent organization skills especially ability to work on multiple events at any one time. Is methodical & detail oriented with a strong focus on delivering a quality experience.
• Excellent interpersonal skills (ability to work with people at any level and in any role in the organization)
• Excellent numerical, verbal and literacy skills – budgeting and drafting invitations to senior leaders will be part of the role.

What we offer:

You’ll receive competitive compensation and a fantastic benefits package including: 25 days holiday, pension scheme, healthcare cover, life assurance, access to our Wellness Platform to support you in mental health and wellbeing, a discounted contact lens scheme and much more!

We are committed to our employees’ personal and professional development and offer extensive training to support your career growth and help every individual to reach their full potential. To help us achieve our goals, we’ll give you everything you need to help you achieve yours.

We also provide access to LinkedIn Learning to help you develop in you career and grow with CooperVision

What you can expect:

As a CooperVision employee, you’ll be welcomed into a diverse and progressive global business. We appreciate how important fostering a diverse and inclusive culture is and how different perspectives add value and contribute to our success. With our CooperPride, African Descent, Woman’s Impact Network and Mind Body and Wellbeing Employee Resource Groups, we offer opportunities for employees to learn and grow within an inclusive and safe space.

If you like what you see, take the first step towards your Brighter Future and apply today! All suitably qualified applicants will receive equal consideration and opportunities from CooperVision.