Payroll Tax Coordinator

At Cast & Crew, we’ve empowered creativity and supported the global entertainment industry for decades. Together with our family of brands - Backstage, CAPS, Checks & Balances, Final Draft, Media Services, Sargent-Disc, and The TEAM Companies – we operate as a combined entertainment technology and services provider offering industry standard screenwriting accounting software, digital payroll products, data & reporting, and a host of creative tools. The industry continues to move faster than ever, and the need for our expertise, our technology, and our people has never been greater. We are a production’s best ally every step of the way. #OneCastOneCrew

About Cast & Crew
We grew from a modest small business in 1976 to be the premiere provider of entertainment technology and solutions, staying true to our mission of modernizing content production and leading the digital transformation within the industry. Our cloud-based solutions and industry expertise help streamline the entire production lifecycle and have revolutionized how content is made. We now have a global workforce across a host of storied brands, spanning all areas of produced and live entertainment, from film, television, streaming, to advertising, live events, and short-form.

​​Payroll Tax Coordinator​

​​Regular Full-Time​

Position Overview

The Payroll Tax Coordinator handles all aspects of processing payroll tax and related payments and reporting required in conjunction with Cast & Crew’s payroll processing services. The position requires the ability to handle a diverse workload, prioritize accordingly, communicate effectively, and focus on the details while ensuring deadlines are met. Accuracy and timeliness are critical to the success of this role.

Core Responsibilities

• Compute, prepare and initiate payment for all payroll tax and related liabilities for the U.S. and Canadian taxing authorities in accordance with assigned responsibilities and applicable deadlines
• Complete all necessary regulatory filings as assigned in a timely and accurate manner
• Reconcile payments to liabilities from reports in the payroll and accounting systems researching any discrepancies and proposing adjustments as required for review and approval by department management
• Answer questions and resolve issues from regulatory agencies regarding payments and filings processed
• Answer questions and resolve issues regarding W2, 1099, 1042 and 592 forms from Production Employees
• Perform monthly, quarterly and annual reconciliations of withholding and unemployment insurance tax payments related to federal, state and local jurisdictions
• Prepare documentation as requested by independent auditors in accordance with regular audits and other quarterly procedures; answer questions, locate materials, explain procedures and policies as requested
• Compile and maintain a variety of files and records for the department
• Provide support and/or back up as necessary for other Tax Coordinators
• Create and/or update desktop procedures for all assigned tasks
• Miscellaneous research projects and special projects as assigned by the department’s management

Key Qualifications

• Strong computer skills including Excel, Word and MS Outlook
• Minimum 1 year experience in Accounts Payable processing role preferable associated with the payment and processing of payroll and unemployment taxes
• Experience with large enterprise financial systems, preferably Oracle Financials (specifically the Accounts Payable module)
• Familiarity with IRS/tax laws preferred
• AA degree in Business Administration, Accounting or related field from an accredited institution preferred

Special Work Conditions

• Sedentary – Involves sitting most of the time but may involve walking or standing for brief periods of time. Some positions may entail exerting up to 15 lbs. of force occasionally and/or a negligible amount of force to lift, carry, push, or pull.

Benefits

Cast & Crew provides a comprehensive package of employee benefits including: Medical, Dental, Vision, PTO, health and wellness programs, employee discounts, and more! Note: Cast & Crew benefits are subject to eligibility requirements.

Due to the high volume of applicants, it is likely that only shortlisted candidates will be contacted.

CA residents: Your personal information may be collected in connection with certain services provided by Cast & Crew or its affiliated companies. A summary of your California privacy rights can be found at: https://www.castandcrew.com/privacy-policy/

Cast & Crew is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture. It is our policy to provide equal employment opportunities to all individuals based on job-related qualifications and ability to perform a job, without regard to age, gender, gender identity, sexual orientation, race, color, religion, creed, national origin, disability, genetic information, veteran status, citizenship or marital status, and to maintain a non-discriminatory environment free from intimidation, harassment or bias based upon these grounds.