Accounts & Administration Assistant

Accounts & Administration Assistant

About Carl Friedrik

Carl Friedrik is a leading premium travel goods and luggage brand, renowned for our exquisite craftsmanship, innovative design, and unwavering commitment to quality. Our products are inspired by the art of travel, catering to discerning customers who seek both style and functionality. We travel differently, inspiring us to ‘Carry with Confidence’.

Carl Friedrik luggage has been featured in such HBO and Netlfix hits such as Succession, The White Lotus and The Gentlemen. We are the winner of multiple design awards including a coveted iF Design award in 2024.

As we enter into an exciting stage of growth for the company, we are looking for a talented and passionate Accounts and Administration Assistant to join our Finance team.

About the Role
We are seeking a proactive and detail-oriented Accounts & Administration Assistant to join our growing team. Reporting directly to the Head of Finance, you will play a key role in supporting our finance and HR functions. This is an excellent opportunity for someone with strong organisational skills, a keen eye for accuracy, and a desire to develop within a dynamic business environment.

Key Responsibilities

· Supporting daily finance operations including accounts payable, accounts receivable, and reconciliations

· Using Xero for bookkeeping, invoicing, and financial reporting

· Processing expense claims and receipts via Dext

· Assisting with payroll and HR administration through Rippling

· Maintaining accurate records, databases, and filing systems

· Assisting the Head of Finance with month-end and year-end processes

· Handling administrative tasks such as correspondence, scheduling, and documentation

· Assisting the Head of Finance with finance duties on group companies in the USA and Spain

· Supporting ad-hoc finance and admin projects as required

What We’re Looking For

· Previous experience in a finance or administrative role (experience with Xero, Dext, and Rippling is highly desirable)

· Strong numerical and analytical skills with great attention to detail

· Highly organised with the ability to manage multiple priorities

· Confident in using Microsoft Office (Excel, Word, Outlook)

· Excellent written and verbal communication skills

· A self-starter who is proactive, reliable, and adaptable

· A positive, professional attitude with a strong sense of accountability

About You

You’ll have a keen eye for attention to detail, with a strong problem-solving mindset with the ability to work independently. Staying ahead of the demands of a growing business, you’ll adapt to changes in process through refinement whilst recognising areas for improvement. In addition to your accounts and administration expertise, you’re detail-oriented, organised, and adept at managing multiple projects in a fast-paced environment. You thrive on collaboration and enjoy working with cross-functional teams.

Make Your Mark with Carl Friedrik!Join us in shaping the future of premium travel goods. If you’re ready for an exciting career journey with a brand redefining how we travel, apply now with your CV & cover letter to show us what you can bring.

Please note:Due to the number of applicants, only successful candidates will be contacted.

Requirements

Required Skills and Experience

• 3–5 Years of Experience in a finance role, ideally within a retail or e-commerce brand

• AAT qualified or qualified by experience in a relevant finance role

• Experience in working independently, demonstrating awareness of monthly deadlines

• Experience in Xero, Dext and Rippling systems is preferred but not essential

• Experience with carrying our HR administration tasks is beneficial but not a deal breaker

• Excellent Communication Skills: Comfortable working cross-functionally with different teams

• Attention to Detail: Demonstrated commitment to excellence in following processes, down to the smallest detail.