Construction Business Administrator (DB)

This is a remote position.

Work Schedule: Monday to Friday 8:00am to 5:00pm Sydney Time with 1 hour unpaid break.

Job Type: Full-time

• Manage all client and subcontractor communications, ensuring timely responses and proactive updates
  
• Create and maintain systematic approaches to job tracking, invoicing, and budget management
  
• Process and match invoices to specific jobs, maintaining accurate financial records
  
• Develop and document standard operating procedures (SOPs) for all administrative processes
  
• Handle project documentation including work diaries, compliance documents, and architectural plans
  
• Support qualification and conversion process for incoming leads
  
• Maintain organized digital filing systems for all project documentation
  
• Draft and send professional quotes and correspondence to subcontractors
  
• Track and manage project budgets, ensuring accurate cost allocation
  
• Assist with marketing administration and content organization
  

Scopes:

• Full responsibility for administrative systems and processes
  
• Management of all client and subcontractor communication
  
• Oversight of project documentation and compliance records
  
• Financial tracking and invoice management for all projects
  
• Development and maintenance of company SOPs
  
• Support for lead qualification and conversion processes
  
• Assistance with marketing administration
  

Requirements

• Strong administrative and organizational skills with attention to detail
  
• Experience in construction industry administration preferred
  
• Excellent written and verbal communication skills
  
• Proficiency in email management and digital filing systems
  
• Strong capability in process documentation and systems creation
  
• Basic understanding of construction project documentation
  
• Ability to handle financial data with accuracy and confidentiality
  
• Adaptable to new software systems and technologies
  
• Professional manner when dealing with clients and subcontractors
  
• Self-motivated with ability to work independently
  

Benefits

• Permanent work from home
  
• Immediate hiring
  
• Steady freelance job