Executive Assistant – Financial/Private Equity Support

About the Role

We are seeking a highly professional, detail-oriented, and proactive Executive Assistant to support our Managing Partner and leadership team in a fast-paced financial and private equity environment. This role requires exceptional organizational skills, polished communication, and the ability to manage high-level administrative responsibilities with discretion and professionalism.

The ideal candidate is resourceful, responsive, and capable of anticipating executive needs while maintaining confidentiality and efficiency in investor-facing and operational activities.

Key Responsibilities

• Manage complex executive calendars, scheduling meetings with investors, executives, and external stakeholders
• Draft, proofread, and send professional business communications with exceptional written and verbal English skills
• Coordinate domestic and international travel arrangements, including itineraries, accommodations, and logistics
• Prepare and manage expense reports, reimbursements, and administrative financial tracking
• Oversee office supply inventory, vendor coordination, and administrative support tasks
• Organize, maintain, and improve SharePoint files, folders, and documentation systems
• Create professional presentations and slideshows using company templates
• Prepare meeting agendas, notes, follow-ups, and supporting materials
• Assist with document preparation, reporting, and executive follow-ups
• Provide ad hoc administrative and operational support as needed
• Handle confidential projects and sensitive information with a high level of discretion and attention to detail

Qualifications

• Previous experience supporting executives in finance, investment banking, private equity, venture capital, or related industries strongly preferred
• Strong professionalism and executive presence when communicating with investors and senior leadership
• Excellent organizational, multitasking, and time management skills
• Advanced proficiency in Microsoft Office Suite, especially Outlook, PowerPoint, Excel, and SharePoint
• Ability to prioritize and manage multiple responsibilities in a fast-paced environment
• Strong attention to detail, follow-through, and problem-solving abilities
• Basic accounting knowledge or experience with expense reconciliation is a plus

Ideal Candidate

The ideal candidate is polished, dependable, and highly organized, with the ability to anticipate needs before they arise. They are comfortable supporting high-level executives, managing confidential information, and operating effectively in a dynamic, fast-moving environment.

Anywhere Talent is proud to be an equal opportunity workplace. We are committed to equal employment opportunities regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, or Veteran status.

Join Anywhere Talent and become an integral part of our executive team while enjoying the flexibility of remote work. Let’s create partnerships that drive success together!