United States onlyThis is a remote position.
Philippine-based Filipino applicants
Key Responsibilities:
- Managing client emails for print and signage enquiries
- Sending and tracking artwork proofs, and following up for approvals
- Logging job details into our system (Monday.com or spreadsheet)
- Preparing quote request details for my review and approval
- Sending approved quotes and following up with clients
- Updating job status (approved, in production, delivered, etc.)
- Maintaining organised file structures for proofs, artwork, and invoices
- Drafting standard client communication templates (proof approvals, delivery updates, etc.)
- Providing weekly summary reports on quotes sent, proofs pending, and jobs completed
Requirements
- Excellent written and verbal communication skills
- High attention to detail and accuracy
- Strong organisational and administrative skills
- Proficiency with workflow and tracking tools such as Monday.com and Spreadsheets/Excel
- Experience using Xero accounting software is highly desirable
- Ability to manage client communication professionally
- Familiarity with design, print, or signage workflows is a plus
- Experience preparing reports, invoices or summaries for management
Work Environment & Expectations
While this is a work-from-home position, it is important to note that this is a full-time role - not a freelance or flexible-hour arrangement. You will be expected to work a fixed shift and maintain a high level of professionalism and accountability, just as you would in an office environment.
✅This role requires:
- Discipline and commitmentto set working hours (strict shift times, not flexible).
- Use oftime tracking softwareduring work hours.
- Active participation in team and client calls with your camera ON.
- Consistent availability and responsiveness throughout your shift.
- Treating this as a long-term, full-time job - not a side gig or freelance task.
⏱Payroll is processed bi-monthly.
We’re looking for someone who values structure, is dependable, and thrives in a role that provides consistency and clarity. If you’re seeking stability and a team that appreciates reliability, we’d love to hear from you.
Benefits
1. Monthly Salary: Php 35,000
2. Salary will be paid on a bi-monthly basis on the 15th and 30th or 31st of each month
3. You will be paid extra for overtime and Philippine public holidays
4. Probation: 6 months and after Probation
- 10 days annual leave credits
- 5 days of sick leave
5. HMO offered after 6-month probation
6. Eligible for 13th Month Pay after 30 days
7. Annual Salary Review
8. Laptop provided after 30 days
9. Permanent work-from-home role. You will have to use your own internet.
10. SHIFT TIMES: 05:30 AM to 2:30 PM Philippine time, Monday to Friday
Philippines only