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Development Assistants are the backbone of fundraising efforts, providing essential administrative and logistical support that enables non-profit organizations to secure vital resources. They manage donor databases, coordinate events, and prepare compelling communication materials, directly contributing to an organization's mission and impact. This role offers a unique entry point into the non-profit sector, combining organizational skills with a passion for social good.
$45,210 USD
(U.S. national median for Secretaries and Administrative Assistants, May 2023, U.S. Bureau of Labor Statistics)
Range: $30k - $60k+ USD (varies by organization size, location, and specific responsibilities)
5%
as fast as average (for all administrative support occupations, 2022-2032, U.S. Bureau of Labor Statistics)
≈170k
openings annually (across all administrative support roles, as Development Assistant is a specialized administrative function)
High school diploma or equivalent; Associate's or Bachelor's degree often preferred; relevant experience in administrative support or customer service highly valued
A Development Assistant provides crucial administrative and operational support to the fundraising efforts of a nonprofit organization. This role serves as the backbone of the development department, ensuring that donor relations, fundraising campaigns, and administrative tasks are executed smoothly and efficiently.
Unlike a Development Coordinator who might manage specific campaigns or a Grant Writer who focuses solely on proposals, the Development Assistant's role is broad, encompassing data management, donor communication, event logistics, and research. They are essential in maintaining strong relationships with donors and enabling the organization to secure vital funding for its mission.
Development Assistants primarily work in office settings, which can range from bustling open-plan offices in larger nonprofits to quieter, more intimate spaces in smaller organizations. The work is largely collaborative, involving close coordination with the Development Director, other fundraising staff, and sometimes marketing or program teams.
The pace can be steady, with periods of high intensity leading up to fundraising campaigns, grant deadlines, or major events. While primarily desk-based, the role involves attending and often supporting evening or weekend events. Remote work is increasingly common, though some in-person presence for events and team meetings often remains a requirement. Travel is generally minimal, limited to local events or occasional training.
Development Assistants routinely use donor management software like Blackbaud Raiser's Edge NXT, Salesforce NPSP (Nonprofit Success Pack), or DonorPerfect for tracking donor interactions, gift processing, and reporting. Proficiency with Microsoft Office Suite, especially Excel for data analysis and Word for correspondence, is essential. They also utilize email marketing platforms such as Mailchimp or Constant Contact for donor communications.
Project management tools like Asana or Trello help organize event logistics and task assignments. Familiarity with research tools like Foundation Directory Online or Candid's GuideStar for prospect research is also valuable. Some organizations may use graphic design software like Canva for creating basic event invitations or social media content.
A Development Assistant plays a crucial support role within fundraising and non-profit organizations. This position often serves as the entry point into a career in development, focusing on administrative tasks, donor database management, and research that directly supports fundraising initiatives. While the title suggests an assistant role, it demands a proactive individual who understands the nuances of donor relations and fundraising cycles.
Requirements for a Development Assistant vary significantly based on the size and type of the non-profit. Larger institutions, like universities or major healthcare systems, often prefer candidates with a bachelor's degree and some prior administrative or customer service experience. Smaller, community-based organizations might prioritize practical experience and a strong passion for their mission over formal education, sometimes accepting candidates with an associate's degree or relevant volunteer experience. Certifications in fundraising or non-profit management are beneficial but rarely mandatory for entry-level assistant roles; they become more valuable for advancement.
The skill landscape for Development Assistants is evolving with increased reliance on CRM systems and data analytics for donor engagement. While administrative efficiency remains core, a growing emphasis exists on data entry accuracy, reporting capabilities, and the ability to conduct preliminary donor research. Practical experience gained through internships, volunteer work, or related administrative roles often holds as much weight as formal education. This role provides an excellent foundation for career progression into Donor Relations, Grant Writing, or even Major Gifts, making continuous learning in fundraising best practices essential.
Entering the Development Assistant field offers various pathways, differing based on your background and the type of organization you target. Traditional routes often involve a bachelor's degree in a related field like communications, non-profit management, or business, providing a foundational understanding of fundraising principles and administrative duties. However, many successful Development Assistants transition from administrative roles in other sectors, leveraging their organizational and communication skills.
Timeline expectations vary widely. A complete beginner with no relevant experience might need 6-12 months to acquire necessary skills and gain initial volunteer experience. Career changers with strong administrative backgrounds could find a role within 3-6 months. The hiring landscape for Development Assistants remains steady, particularly in urban centers with a high concentration of non-profit organizations. Smaller non-profits might prioritize candidates with a broad skill set, while larger institutions may seek specialized administrative support.
Misconceptions include believing a direct fundraising background is always required; often, strong organizational, data entry, and communication skills are more critical. Networking and informational interviews are vital to understand the nuances of different non-profit sectors and to uncover unadvertised opportunities. Building relationships with professionals already in the field can provide mentorship and open doors, significantly shortening your job search and helping you choose the right organizational culture.
The educational landscape for a Development Assistant emphasizes practical skills and foundational knowledge rather than advanced degrees. While a bachelor's degree in fields like communications, marketing, or non-profit management is often preferred, it is not always a strict requirement. Many successful Development Assistants build their careers through a combination of targeted online courses, certifications, and hands-on experience, making this a highly accessible entry point into the non-profit sector.
Formal four-year degrees can range from $40,000 to over $100,000, typically requiring four years of full-time study. These programs offer a broad theoretical foundation. In contrast, specialized online courses or certificate programs, often costing between $500 and $5,000, provide focused skills in areas like fundraising software, donor relations, or grant writing. These shorter programs can be completed in a few weeks to six months, offering a quicker entry into the field. Self-study, utilizing free online resources, can also be effective but requires significant self-discipline, often taking 6-12 months to build a foundational skill set.
Employers value practical experience and a demonstrated understanding of non-profit operations for Development Assistant roles. While a degree can signal commitment, practical skills gained through internships, volunteer work, or targeted training often carry more weight. Continuous learning is crucial for career advancement, including staying updated on fundraising trends and donor management best practices. The educational needs for this role vary; larger organizations might prefer candidates with some formal education, while smaller non-profits may prioritize practical skills and a strong work ethic. Cost-benefit analysis often favors less expensive, more targeted training for this specific position, with professional development pursued as one progresses in the career.
Compensation for a Development Assistant varies significantly based on several key factors. Geographic location plays a crucial role; major metropolitan areas with a high concentration of non-profits, like New York City, Washington D.C., or Los Angeles, typically offer higher salaries to offset a higher cost of living. Conversely, smaller cities or rural areas may have lower pay scales.
Years of experience and the specific skill set also drive salary variations. An assistant with strong donor management software proficiency, excellent writing skills for grant proposals, or a proven track record in fundraising events will command higher compensation. Specialization within development, such as focusing on major gifts or corporate sponsorships, can also create a premium.
Total compensation packages extend beyond base salary. Many non-profits offer comprehensive benefits, including health insurance, retirement contributions (often 403(b) plans), and paid time off. Performance bonuses are less common in non-profit roles compared to the private sector, but some organizations may offer small discretionary bonuses. Professional development allowances for conferences or certifications can also add value.
Industry-specific trends influence growth; a strong philanthropic environment or a surge in public interest for a cause can lead to increased funding and, subsequently, higher compensation. Salary negotiation leverage comes from demonstrating tangible contributions to fundraising goals, such as successful campaign support or efficient donor communication. While remote work offers flexibility, salaries for remote Development Assistants are often benchmarked against the cost of living in the organization's location, not the employee's, though some geographic arbitrage opportunities exist. All figures presented here are in USD, acknowledging international market variations.
| Level | US Median | US Average |
|---|---|---|
| Development Assistant | $45k USD | $48k USD |
| Junior Development Coordinator | $52k USD | $55k USD |
| Development Coordinator | $60k USD | $62k USD |
| Senior Development Coordinator | $68k USD | $70k USD |
| Development Manager | $82k USD | $85k USD |
The job market for Development Assistants shows steady demand, driven by the continuous need for non-profit organizations to secure funding and manage donor relations. The non-profit sector is resilient, with growth projected as new social causes emerge and existing organizations expand their missions. The Bureau of Labor Statistics projects a stable outlook for fundraising managers and related support roles, indicating consistent opportunities for Development Assistants.
Emerging opportunities for Development Assistants lie in digital fundraising and data analytics. Proficiency in CRM systems like Salesforce NPSP, Raiser's Edge, or Blackbaud, alongside skills in online campaign management and donor segmentation, are becoming essential. Organizations increasingly rely on data-driven approaches to identify potential donors and tailor outreach, making analytical skills a significant asset.
The supply of qualified candidates generally meets demand, but organizations often seek individuals with a strong passion for their mission and proven organizational abilities. While automation and AI might streamline administrative tasks, the human element of donor relationship building remains critical, safeguarding this role from significant displacement. The profession is generally recession-resistant, as philanthropic giving often continues during economic downturns, albeit with some shifts in focus.
Geographic hotspots for Development Assistant roles include major non-profit hubs like Washington D.C., New York, Boston, and San Francisco. However, the rise of remote work has broadened the geographic scope, allowing organizations to hire talent from a wider pool. Continuous learning in digital tools and fundraising best practices is crucial for long-term career viability in this evolving field.
Career progression for a Development Assistant typically unfolds within the non-profit fundraising sector, emphasizing growth in donor relations, campaign management, and strategic fundraising. Professionals can pursue an individual contributor (IC) track, becoming experts in specific fundraising areas, or a management/leadership track, overseeing teams and larger campaigns.
Advancement speed depends on performance, the organization's size and mission, economic conditions affecting philanthropy, and the ability to specialize in areas like major gifts, grants, or corporate partnerships. Lateral movement opportunities exist into related non-profit roles such as marketing, communications, or program management. Career paths vary significantly between small community non-profits, large international NGOs, and educational institutions, each offering unique challenges and opportunities.
Networking within the philanthropic community, securing mentorship from experienced fundraisers, and building a reputation for ethical and effective fundraising significantly influences career advancement. Certifications like the Certified Fund Raising Executive (CFRE) mark significant professional achievement. Common career pivots include moving into non-profit consulting or transitioning to corporate social responsibility roles.
Provide administrative support to the development team, managing donor databases, processing donations, and assisting with donor correspondence. Responsibilities include scheduling, preparing materials for meetings, and research. Work under close supervision, with minimal decision-making authority. Impact primarily involves maintaining accurate records and supporting team operations.
Develop foundational skills in database management, data entry accuracy, and donor communication. Learn about different fundraising methodologies and the organization's mission. Focus on attention to detail and organizational efficiency. Build strong interpersonal skills for donor interactions.
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View examplesA Development Assistant's role universally supports fundraising efforts for non-profits and educational institutions. This profession translates across countries, focusing on donor relations, administrative tasks, and campaign coordination. Global demand for skilled administrative support in the non-profit sector remains stable, with slight growth projected for 2025 as organizations expand international operations. Cultural nuances affect donor engagement strategies. International certifications are less common, but strong organizational skills and adaptability are globally valued.
Salaries for Development Assistants vary significantly by region and organizational size. In North America, a Development Assistant in the United States typically earns between $35,000 and $55,000 USD annually, while in Canada, ranges are C$40,000 to C$60,000 (approximately $29,000-$44,000 USD). These figures reflect higher costs of living in major cities.
European salaries show wide divergence. In the UK, a Development Assistant might earn £22,000 to £30,000 (around $28,000-$38,000 USD). Germany offers €28,000 to €38,000 (approximately $30,000-$41,000 USD). Southern European countries generally have lower compensation. Asia-Pacific roles, such as in Australia, offer A$50,000 to A$70,000 (about $33,000-$46,000 USD), reflecting a higher cost of living. In contrast, positions in India or Southeast Asia might pay considerably less, often reflecting local purchasing power.
Salary structures also differ. North America often includes health benefits and retirement plans. European compensation frequently integrates more robust public healthcare and generous vacation time. Tax implications vary by country; for example, Nordic countries have higher income taxes but offer extensive social benefits. Experience and specific organizational needs directly impact compensation globally.
Remote work potential for Development Assistants is moderate. Many tasks, such as database management, donor communication, and research, are performed remotely. However, in-person events and direct donor interactions often require a physical presence. This role is less likely to be fully remote internationally compared to purely digital roles.
Legal and tax implications for international remote work require careful consideration, as employers must comply with local labor laws and tax regulations. Time zone differences can pose challenges for team collaboration, especially with global organizations. Digital nomad visas are emerging in countries like Portugal and Spain, offering options for short-term stays, but long-term international remote work depends heavily on employer policy and the specific country's hiring practices.
Some international non-profits hire Development Assistants for remote roles, particularly for global administrative support. Salary expectations for international remote work might be adjusted based on the employee's location and the organization's global pay scales. Reliable internet and a dedicated workspace are essential for success.
Immigration pathways for Development Assistants typically fall under general skilled worker visas or administrative support categories. Popular destination countries like Canada, Australia, and the UK often require a job offer and points-based assessment for skilled migration. Educational credential recognition is important, though a bachelor's degree in a relevant field like non-profit management or communications is generally sufficient.
Visa timelines vary from a few months to over a year, depending on the country and visa type. Professional licensing is not typically required for this role. Some countries might offer pathways to permanent residency after several years of continuous employment. Language requirements, such as English proficiency tests (IELTS, TOEFL), are common for English-speaking countries.
Practical considerations include demonstrating sufficient funds and securing a valid job offer. Intra-company transfers are less common for Development Assistants unless part of a larger international non-profit with global offices. Family visas for dependents are usually available alongside the primary applicant's work visa.
Understanding current market conditions is vital for Development Assistants. This role, central to non-profit fundraising, has adapted significantly to post-pandemic shifts and the integration of new technologies.
Economic fluctuations directly influence charitable giving, affecting non-profit budgets and, consequently, hiring for support roles. Market realities for Development Assistants vary by organization size, mission, and geographic location. Expect an honest assessment of current challenges and strategic pathways for success in this evolving landscape.
Competition for Development Assistant roles remains high, particularly at entry level. Many candidates now bring advanced administrative tech skills, raising the bar. Economic shifts can impact fundraising budgets, leading to fewer open positions or slower hiring. Demonstrating specific CRM proficiency and data analysis skills becomes critical to stand out.
Despite challenges, strong opportunities exist for Development Assistants who adapt. Non-profits need skilled individuals to manage donor relationships and fundraising operations. Roles focusing on data integrity, CRM administration, and digital engagement are in high demand.
Emerging opportunities lie in supporting online campaigns and virtual events. Professionals who can analyze donor data, identify trends, and assist with targeted communication strategies gain a significant edge. Developing proficiency in AI-powered tools for prospect research or donor communication can make candidates highly attractive.
Smaller non-profits or those in underserved regions might offer faster growth or broader responsibilities. Emphasizing skills in digital tools, grant support, or donor segmentation can unlock new pathways. Investing in certifications for CRM platforms or data analytics tools provides a competitive advantage, positioning candidates for more strategic support roles in the future.
Hiring for Development Assistants shows steady demand, but with evolving requirements. Organizations increasingly seek candidates who can manage donor databases, conduct prospect research, and support digital fundraising campaigns. The shift to virtual and hybrid events means assistants need stronger tech skills for online platforms and data management.
Generative AI tools are starting to influence the role, enabling faster report generation and personalized donor communications. This changes the focus from manual data entry to strategic data interpretation and content refinement. Employers now prioritize candidates who understand CRM systems like Raiser's Edge or Salesforce, and possess strong analytical abilities to segment donor data for targeted outreach.
Salary growth for Development Assistants remains modest, reflecting the role's administrative core. However, those with specialized skills in data analytics, digital marketing support, or grant writing often command slightly higher compensation. Market strength varies geographically; major metropolitan areas with a high concentration of non-profits or educational institutions typically offer more opportunities. Remote work options, while present, are less common than for higher-level development roles, as many organizations prefer on-site support for administrative tasks and event coordination.
The landscape for Development Assistants is rapidly evolving, driven by advancements in data analytics, digital engagement strategies, and the increasing sophistication of fundraising operations. Understanding these shifts is crucial for professionals aiming to position themselves for long-term career growth.
Early positioning in emerging areas, particularly those leveraging technology and strategic insights, offers significant advantages. These next-generation specializations often command premium compensation and accelerate career progression beyond traditional support roles. While established specializations remain vital, focusing on cutting-edge areas ensures relevance in a dynamic philanthropic environment.
Emerging specializations typically take 3-5 years to become mainstream and generate a significant volume of job opportunities. This timeline allows Development Assistants to acquire necessary skills proactively. Pursuing these cutting-edge paths involves a balance of risk and reward; while initial opportunities might be fewer, the long-term potential for impact and leadership is substantial.
As non-profits increasingly rely on data-driven decisions, Development Assistants specializing in donor analytics translate raw donor information into actionable insights. This involves identifying giving patterns, predicting donor behavior, and segmenting donor populations for targeted outreach. Their work directly informs fundraising strategy, optimizing campaigns and improving donor retention by revealing underlying trends.
The shift towards digital-first fundraising necessitates Development Assistants who can manage and optimize online giving platforms, crowdfunding campaigns, and social media outreach. This specialization involves understanding digital marketing principles, engaging online communities, and tracking digital fundraising performance. They ensure a seamless and effective online donor journey, expanding an organization's reach beyond traditional methods.
With growing scrutiny on non-profit impact and accountability, Development Assistants can specialize in impact reporting and storytelling. This involves collecting and synthesizing program data, creating compelling narratives that demonstrate philanthropic outcomes, and preparing reports for donors and stakeholders. This role bridges quantitative results with qualitative impact, showcasing the tangible difference donations make.
The increasing complexity of grant applications and compliance requirements creates a need for Development Assistants focused on grant management. This specialization involves researching grant opportunities, assisting with proposal development, tracking application deadlines, and ensuring post-award compliance. They become crucial in securing institutional funding and maintaining relationships with grant-making organizations.
Non-profits are increasingly focused on building long-term relationships with donors through personalized engagement. Development Assistants specializing in donor experience design focus on creating tailored communication strategies, personalized stewardship plans, and unique engagement opportunities. This role ensures donors feel valued and connected, fostering loyalty and sustained giving beyond transactional interactions.
Understanding both the benefits and challenges of a career is crucial for making informed decisions. The experience in any role, including a Development Assistant, can vary significantly based on the organization's culture, the specific industry sector, and the individual's personality and preferences.
What one person considers a 'pro' might be a 'con' for another, depending on their values, such as work-life balance or income priorities. Career stages also influence perceptions; early career professionals might prioritize learning, while mid-career individuals might seek greater impact or leadership opportunities. This assessment provides an honest, balanced view to help set realistic expectations for a Development Assistant role.
Development Assistants gain foundational knowledge of fundraising strategies, donor relations, and non-profit operations, providing a comprehensive entry point into the philanthropic sector.
The role offers extensive networking opportunities with high-net-worth individuals, community leaders, and experienced professionals within the non-profit and corporate sectors.
Working as a Development Assistant provides a direct sense of purpose, as daily tasks contribute to the organization's mission and directly impact the community or cause it serves.
This position builds highly transferable skills in database management, event coordination, communication, and donor stewardship, which are valuable across various industries and roles.
Development Assistants often work closely with senior leadership and fundraising professionals, offering mentorship opportunities and insights into advanced strategic planning and major gift solicitation.
The non-profit sector offers a supportive and collaborative work environment where colleagues are often passionate about the mission, fostering a strong sense of teamwork.
Many non-profit organizations offer flexible work arrangements or a generally positive work-life balance outside of peak fundraising seasons, allowing for personal pursuits and well-being.
Development Assistants often handle a large volume of administrative tasks, such as data entry, scheduling, and mail merges, which can become repetitive and less intellectually stimulating over time.
The role typically involves lower starting salaries compared to other entry-level positions in the non-profit sector, and significant salary increases may require moving into a more senior fundraising role.
Work hours can be unpredictable, especially during fundraising campaigns, grant deadlines, or major events, often requiring evening and weekend work to meet objectives.
Success in fundraising heavily relies on the economy and donor generosity, which means job security can be influenced by external financial conditions or organizational budget cuts.
Development Assistants face distinct challenges around balancing administrative tasks with crucial fundraising support and donor relations. This section addresses the most common questions about entering this essential role, from required skills and entry points to career growth within the non-profit sector.
Entry-level Development Assistant roles typically require a bachelor's degree, often in fields like communications, non-profit management, or public relations. However, relevant internship experience or volunteer work in fundraising can sometimes substitute for formal education. Strong organizational, communication, and basic computer skills are more critical than a specific degree.
Becoming a Development Assistant can take 3-6 months for someone with relevant experience or a degree, including job search time. For those new to the non-profit sector, gaining volunteer or internship experience in fundraising can add 3-12 months to their preparation. Networking within local non-profit organizations significantly speeds up the process.
Salaries for Development Assistants vary widely based on the organization's size, location, and mission. Entry-level positions generally range from $35,000 to $45,000 annually. Larger organizations or those in major metropolitan areas may offer slightly higher compensation, while smaller non-profits might be on the lower end of this scale. Benefits packages often include health insurance and retirement plans.
Work-life balance for Development Assistants is generally stable, primarily office-based, with standard business hours. However, occasional evening or weekend work may be required for fundraising events, donor cultivation activities, or campaign deadlines. The intensity of these periods depends on the organization's event schedule and fundraising cycle.
The job market for Development Assistants is steady, driven by the ongoing need for non-profits to secure funding. While not a rapidly expanding field, there's consistent demand for organized and dedicated individuals. Job security depends on the financial health and stability of the specific non-profit, but the skills gained are transferable across the sector.
Development Assistants have clear growth paths within non-profit fundraising. They can advance to Development Coordinator, Grants Manager, or Major Gifts Officer roles with experience and demonstrated success. Some also move into related fields like communications or program management. Continuous learning about fundraising strategies and donor relations supports career progression.
While some administrative tasks can be performed remotely, the nature of donor relations, event planning, and team collaboration often requires a physical presence. Many Development Assistant roles are hybrid, offering flexibility for part of the week. Fully remote positions are less common but do exist, especially for organizations with a national or international reach.
A common challenge for Development Assistants is managing a diverse workload, from data entry and administrative support to assisting with donor communications and event logistics. It requires strong prioritization and attention to detail. Another challenge is the emotional labor involved in working for a cause, which can be rewarding but also demanding.
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Assess your readinessCoordinate specific development projects or events, often assisting senior staff with larger campaigns. Manage donor acknowledgment processes and support targeted donor outreach efforts. Begin to handle initial donor inquiries and contribute to donor cultivation strategies. Decision-making is limited to specific project tasks under guidance. Impact involves contributing directly to fundraising initiatives.
Enhance project coordination abilities and begin managing small fundraising activities or events. Develop skills in basic grant writing and donor stewardship. Understand fundraising metrics and reporting. Start building a professional network within the non-profit sector.
Manage components of fundraising campaigns, including direct mail, online appeals, or specific grant portfolios. Cultivate relationships with a segment of donors and volunteers. Take ownership of smaller fundraising events or initiatives from planning to execution. Exercise independent judgment on project execution and donor engagement strategies. Impact directly affects campaign success and donor retention.
Master a specific area of fundraising, such as annual giving, grant management, or event planning. Develop persuasive communication and negotiation skills. Gain proficiency in fundraising software and analytics. Seek opportunities for leadership in specific projects.
Lead specific fundraising programs or major donor segments, such as mid-level donors or corporate partners. Design and implement comprehensive fundraising strategies for assigned areas. Provide guidance and mentorship to junior team members. Collaborate cross-functionally with marketing and program teams. Decision-making includes tactical adjustments to campaigns and donor relations. Impact significantly influences revenue targets and donor engagement.
Develop strategic planning abilities, understanding the broader fundraising landscape and organizational goals. Mentor junior staff and share expertise. Refine advanced donor cultivation techniques and proposal development. Consider professional certifications like CFRE.
Oversee multiple fundraising programs or a significant portfolio of major donors, often managing a small team of coordinators or assistants. Develop and execute annual fundraising plans aligned with organizational objectives. Responsible for setting targets, tracking progress, and reporting to senior leadership. Make strategic decisions regarding resource allocation and campaign direction. Impact directly drives significant revenue streams and organizational sustainability.
Cultivate strong leadership and team management skills. Develop expertise in budget management and financial forecasting for fundraising. Focus on strategic partnerships and complex negotiations. Engage in industry thought leadership and organizational representation.
Development Assistants may experience emotional labor, as they frequently interact with donors, volunteers, and beneficiaries who may have diverse needs or strong emotional connections to the cause.
Career progression can feel slow, as moving from an assistant role to a frontline fundraiser or development manager often requires several years of experience and demonstrated success.
High attention to detail is critical for database management, gift processing, and compliance, and even small errors can have significant financial or legal implications for the organization.
Learn from experienced Development Assistants who are actively working in the field. See their roles, skills, and insights.
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Motivated development professional skilled in research, M&E, and remote project support.
Detail-oriented professional skilled in administration and project coordination.
