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Catalog librarians are the unsung architects of information, organizing vast collections of books, media, and digital resources to ensure easy discovery and access for researchers and the public. You build the foundational systems that make knowledge searchable, transforming raw data into structured, navigable pathways within libraries and archives. This specialized role demands precision, attention to detail, and a deep understanding of classification standards to connect users with the information they need.
$62,540 USD
(U.S. national median, BLS, May 2023)
Range: $39k - $95k+ USD, varying by experience and institution (BLS, May 2023)
3%
as fast as average (BLS, 2022-2032)
≈13,300
openings annually (BLS, 2022-2032)
Master's degree in Library Science (MLS) or Master's in Library and Information Science (MLIS) from an ALA-accredited program
A Catalog Librarian is a specialized information professional responsible for organizing and describing library resources to make them discoverable and accessible to users. This involves creating detailed bibliographic records for books, journals, media, and electronic resources. They assign subject headings and classification numbers, ensuring materials are logically arranged and easily found through library catalogs.
This role differs significantly from a Public Services Librarian, who focuses on direct user interaction and reference assistance. Catalog Librarians work behind the scenes, building the foundational structure of the library's collection. Their expertise in metadata standards and classification systems ensures that users can effectively navigate vast collections, transforming raw materials into searchable, organized information assets.
A Catalog Librarian typically works in an office setting within a library, which could be academic, public, or special. The work environment is usually quiet, focused, and detail-oriented, with a significant amount of time spent at a computer. While much of the work is independent, collaboration with other library departments like acquisitions, collection development, and circulation is common. The pace of work is generally steady, driven by the volume of new materials and collection maintenance needs. Most positions are full-time, Monday-Friday, though some may offer hybrid or remote work options, particularly for cataloging electronic resources.
Catalog Librarians primarily use integrated library systems (ILS) such as Ex Libris Alma, OCLC WorldShare Management Services, or SirsiDynix Symphony for creating and managing bibliographic records. They regularly interact with cataloging databases like OCLC WorldCat, a global catalog of library materials, for copy cataloging and original record creation. Mastery of cataloging standards like RDA (Resource Description and Access), MARC21 (Machine-Readable Cataloging), and local cataloging policies is essential. They also utilize authority control tools and potentially linked data technologies as libraries move towards semantic web applications. Familiarity with metadata standards beyond MARC, such as Dublin Core or MODS, is increasingly valuable.
Qualifications for a Catalog Librarian balance formal education with practical experience and specialized technical skills. Entry-level positions typically require a Master of Library and Information Science (MLIS) degree, often with a concentration or coursework in cataloging, metadata, or information organization. More senior roles, especially in academic or research libraries, may prefer candidates with additional subject matter expertise, perhaps a second master's degree or doctoral work in a specific discipline relevant to the library's collection.
Requirements vary significantly by institution type. Public libraries often prioritize practical experience with integrated library systems (ILS) and a strong understanding of user-friendly access. Academic libraries, however, emphasize deep knowledge of complex cataloging standards, rare materials, and specific subject areas. Special libraries, such as those in museums or corporations, may require expertise in unique metadata schemas or digital asset management systems relevant to their specific collections. Geographic location also plays a role, with some regions or countries having specific cataloging standards or language requirements.
Formal education remains paramount for this role, though certifications in specific cataloging standards or metadata frameworks can enhance a candidate's profile. Practical experience gained through internships, practicums, or volunteer work in a library's technical services department is highly valued, often outweighing a lack of extensive professional experience for entry-level applicants. The field is evolving with the increasing prevalence of digital resources and linked data, making skills in emerging metadata technologies and non-MARC cataloging increasingly important. Cataloging is shifting from simply describing physical items to enabling discoverability across diverse digital information landscapes.
Becoming a Catalog Librarian involves a blend of traditional academic preparation and practical experience. While a Master of Library Science (MLS) or Master of Information Science (MIS) from an ALA-accredited program is the standard entry point, practical skills in metadata creation, authority control, and various cataloging standards (e.g., RDA, MARC21) are equally critical. Career changers often transition from related fields like archives or data management, leveraging transferable skills in organization and information retrieval.
The timeline for entry can vary significantly. A complete beginner pursuing an MLS may take 2-3 years for their degree, plus 6-12 months for job searching. Those with related experience or a strong technical background might accelerate their entry within 1-2 years by focusing on specialized cataloging courses and practicums. Geographic location, company size, and the specific library type (academic, public, special) influence opportunities. Large university libraries or national institutions often have more specialized cataloging roles compared to smaller public libraries where cataloging might be one of many responsibilities.
Understanding the current hiring landscape means recognizing the increasing demand for catalogers proficient in linked data, semantic web technologies, and non-traditional formats. While traditional cataloging remains essential, libraries seek individuals who can adapt to evolving information environments. Networking, informational interviews, and active participation in professional library associations are crucial for discovering unadvertised positions and building a professional reputation. A strong portfolio demonstrating practical cataloging projects and metadata expertise can significantly enhance a candidate's appeal.
Becoming a Catalog Librarian primarily requires a Master of Library and Information Science (MLIS) or Master of Library Science (MLS) degree from an American Library Association (ALA)-accredited program. These two-year graduate programs typically cost between $20,000 and $60,000, depending on in-state versus out-of-state tuition and public versus private institutions. Some institutions offer online MLIS/MLS programs, providing flexibility for working professionals. While a bachelor's degree in any field can serve as a prerequisite, coursework in languages, history, or computer science can be beneficial for cataloging roles.
Alternative learning paths, such as professional certificates or workshops in specific cataloging standards (like RDA or MARC), supplement formal degrees but rarely replace them for entry-level positions. These specialized courses, often offered by professional associations or library schools, can range from a few hundred to a few thousand dollars and take weeks to months to complete. Employers highly value the ALA-accredited MLIS/MLS for its comprehensive coverage of library science, including classification systems, metadata, and information organization. Practical experience through internships or volunteer work during the MLIS program is crucial, as it bridges theoretical knowledge with real-world application.
Continuous learning is essential for Catalog Librarians due to evolving metadata standards and technologies. Professional development often involves attending conferences, participating in webinars, and pursuing certifications in emerging areas like linked data or digital curation. These activities vary in cost but are vital for career advancement and staying current in the field. The demand for Catalog Librarians can vary by institution type and size, but a strong foundation in both traditional and digital cataloging practices enhances employability. While self-study can help with specific skills, the formal degree remains the primary credential for this specialized role.
Compensation for a Catalog Librarian varies significantly based on several factors, reflecting a blend of academic qualifications, specialized skills, and institutional context. Geographic location plays a crucial role; urban centers and areas with a higher cost of living or robust university systems typically offer higher salaries compared to rural or smaller public libraries. Demand for specialized cataloging skills, such as expertise in specific metadata standards or rare book cataloging, also influences earning potential.
Years of experience dramatically impact salary progression. Entry-level positions start lower, while senior roles requiring extensive knowledge of complex cataloging rules and systems command higher pay. Specialization in areas like linked data, digital asset management, or non-roman script cataloging can further increase salary. Total compensation packages often extend beyond base salary to include comprehensive benefits like health insurance, retirement contributions (often through state or university systems), and paid time off. Professional development allowances for conferences or continuing education are also common.
Industry-specific trends, particularly within academic or research libraries, often drive higher compensation due to the complexity and volume of materials. Larger institutions generally offer more competitive salaries and better benefits than smaller public or school libraries. For Catalog Librarians, salary negotiation leverage comes from demonstrating expertise in emerging cataloging technologies, a proven track record of efficient metadata creation, and the ability to adapt to evolving library standards. While remote work opportunities exist, especially for digital cataloging projects, salaries are often still benchmarked against the institution's physical location, though some geographic arbitrage may be possible for highly specialized roles. International markets present different salary structures, with the provided figures specific to the United States Dollar (USD) context.
| Level | US Median | US Average |
|---|---|---|
| Assistant Catalog Librarian | $52k USD | $55k USD |
| Catalog Librarian | $65k USD | $68k USD |
| Senior Catalog Librarian | $78k USD | $80k USD |
| Head of Cataloging | $92k USD | $95k USD |
| Library Technical Services Manager | $110k USD | $115k USD |
The job market for Catalog Librarians is undergoing a significant transformation, driven by digital initiatives and evolving information access needs. While traditional cataloging roles in some smaller institutions may see slower growth, demand remains stable or is increasing in academic, research, and specialized libraries. These institutions require expert catalogers to manage vast digital collections, implement new metadata schemas, and ensure discoverability of complex scholarly resources. The growth outlook is particularly strong for those with skills in linked data, MARC to BIBFRAME conversion, and non-textual material cataloging.
Emerging opportunities for Catalog Librarians include roles focused on digital curation, data integrity, and supporting institutional repositories. Libraries are increasingly prioritizing efficient access to digital content, which requires skilled catalogers to create accurate and consistent metadata. The supply of new graduates with traditional cataloging skills is relatively stable, but there is a growing demand for those proficient in emerging technologies and data standards, creating a competitive advantage for specialists. This imbalance in specialized skills contributes to the stability of the market for highly qualified candidates.
Future-proofing in this profession involves continuous learning in areas like semantic web technologies, machine learning applications in metadata creation, and digital preservation. While automation and AI tools are assisting with routine cataloging tasks, human expertise remains critical for complex materials, authority control, and ensuring ethical metadata practices. Geographic hotspots for Catalog Librarians often align with major university towns and large metropolitan areas with numerous public and special libraries. The role is generally recession-resistant, as libraries remain essential community and academic resources, though budget constraints can impact hiring in some sectors.
Career progression for a Catalog Librarian typically follows a structured path, emphasizing deepening specialization and increasing leadership responsibilities. Professionals often begin as individual contributors, meticulously organizing and describing library materials. As experience grows, opportunities emerge to lead projects, mentor colleagues, and eventually manage entire cataloging departments or broader technical services.
Advancement speed depends on several factors, including the type and size of the library (academic, public, special), the demand for specific cataloging expertise (e.g., rare books, digital resources), and individual performance. Specialization in areas like metadata management, linked data, or specific subject domains often creates unique advancement opportunities. Lateral moves might involve transitioning to related roles such as metadata librarian, digital collections specialist, or archives processor, leveraging core organizational skills.
Networking within professional associations like the American Library Association (ALA) and continuous learning through workshops and certifications are crucial. Earning a Master of Library Science (MLS) or equivalent is a foundational requirement for most professional cataloging roles. Building a reputation for accuracy, efficiency, and adaptability to evolving cataloging standards significantly aids progression. Career paths can vary, with some catalogers choosing to remain expert individual contributors, while others pursue management, administration, or even system-focused roles within library technology.
Performs basic cataloging of new acquisitions under direct supervision. Focuses on straightforward materials like monographs and serials. Contributes to maintaining cataloging records and ensuring data integrity. Works closely with senior staff to understand cataloging policies and workflows.
Develop foundational knowledge of MARC, RDA, and various cataloging standards. Focus on accuracy in descriptive and subject cataloging. Build proficiency with the integrated library system (ILS) and relevant cataloging tools. Seek mentorship from experienced catalogers and participate in internal training.
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View examplesCatalog Librarians ensure global information accessibility by organizing diverse materials. Demand remains stable across various regions, particularly in academic and research institutions. International opportunities often arise from specialized collections or digital cataloging projects.
Cultural nuances impact cataloging standards, requiring adaptability. Professionals seek international roles for exposure to unique archives or to advance digital initiatives. Certifications like an ALA-accredited MLIS or equivalent are globally recognized, facilitating mobility.
Catalog Librarian salaries vary significantly by region and institution. In North America, entry-level positions in the US typically range from $45,000 to $60,000 USD, with experienced professionals earning $70,000 to $90,000 USD. Canadian salaries are comparable, often ranging from $50,000 to $80,000 CAD.
European salaries show considerable variation. In the UK, a Catalog Librarian might earn £25,000 to £40,000 GBP, while in Germany, salaries could be €35,000 to €55,000 EUR. Northern European countries like Sweden or Norway offer higher compensation, potentially €45,000 to €65,000 EUR, reflecting higher living costs.
Asia-Pacific markets, such as Australia and New Zealand, offer salaries from $60,000 to $85,000 AUD/NZD. In parts of Southeast Asia or the Middle East, compensation can be lower, but often includes benefits like housing allowances, significantly impacting take-home pay. Purchasing power parity is crucial; a lower nominal salary in a country with a low cost of living can offer a better quality of life.
Salary structures also differ: North America often includes robust health benefits, while European packages might emphasize more vacation time and public healthcare. Tax implications vary; some countries have higher income taxes but offer more social services. International experience and specialized skills, such as knowledge of rare books or specific language cataloging, can enhance earning potential globally.
International remote work for Catalog Librarians is growing, especially for digital collections and metadata projects. Institutions increasingly hire remote staff to access specialized skills regardless of location. Legal and tax implications require careful consideration, as remote work across borders affects residency and income tax obligations.
Time zone differences can impact collaboration, but asynchronous workflows often mitigate this. Digital nomad visas in countries like Portugal or Estonia offer pathways for Catalog Librarians to work remotely from abroad. Employers are adapting policies to global hiring, though some prefer local employment to simplify compliance.
Remote work can influence salary expectations, with some roles offering geographic arbitrage opportunities where salaries are based on the employer's location, not the employee's. Platforms like LinkedIn and specialized library job boards feature international remote listings. Reliable internet and a dedicated workspace are essential for success.
Catalog Librarians pursuing international roles typically use skilled worker visas. Popular destinations include the UK (Skilled Worker visa), Canada (Express Entry), Australia (Skilled Independent visa), and Germany (Job Seeker/Skilled Worker visa). Requirements often include a recognized Master's degree in Library Science or equivalent and relevant experience.
Credential recognition is vital; academic qualifications may need assessment by a national body. Professional licensing is less common for Catalog Librarians compared to other fields but can apply in some regions. Visa timelines vary, from a few months to over a year, depending on the country and visa type.
Pathways to permanent residency exist in many countries, often tied to continuous skilled employment. Language proficiency, usually English or the local language, is often a requirement, demonstrated through tests like IELTS or Goethe-Institut exams. Some countries offer profession-specific advantages if the role is on a skilled occupation list. Family visas are available for dependents, allowing them to accompany the primary applicant.
Understanding current market conditions is vital for Catalog Librarians navigating their careers today. The landscape for these specialized roles has shifted significantly since 2023, influenced by post-pandemic digital acceleration and the nascent impact of AI technologies.
Broader economic factors, such as budget constraints in public and academic institutions, directly affect hiring. Market realities also vary by experience level, with entry-level positions facing stiffer competition, and by geographic region, as urban centers often present more opportunities. This analysis provides an honest assessment to help set realistic expectations.
Catalog Librarian roles face increasing competition, especially for entry-level positions. Many institutions are consolidating roles, expecting librarians to handle broader responsibilities. Economic uncertainty also leads to hiring freezes or reduced departmental budgets, directly impacting new cataloging positions.
Skill gaps persist as employers seek candidates proficient in emerging metadata standards and linked data, which many traditional library science programs have not fully integrated. Remote work normalization, while offering flexibility, expands the applicant pool nationally, intensifying competition for every opening. Job searches can extend for several months in this environment.
Despite challenges, strong demand exists for Catalog Librarians specializing in digital asset management and emerging metadata standards. Roles focused on linked data implementation, BIBFRAME conversion, and non-MARC metadata for unique digital collections are particularly sought after.
Professionals can gain an advantage by acquiring skills in Python scripting for data manipulation, mastering schema.org, or specializing in metadata for specific domains like research data or archival description. Underserved markets, particularly smaller academic institutions or specialized archives, may offer less competitive environments for experienced catalogers.
Strategic career moves involve pursuing certifications in digital curation or data management, as these skills are highly valued. Institutions increasingly seek catalogers who can bridge the gap between traditional library science and modern data science practices. Focusing on areas like semantic web technologies or metadata quality control for large-scale digital projects can lead to robust opportunities.
Hiring for Catalog Librarians in 2025 shows a mixed picture. Demand for traditional, print-focused cataloging roles has plateaued, while institutions increasingly seek professionals with expertise in digital collections and specialized metadata. The integration of AI tools, like those assisting with metadata generation and authority control, is reshaping workflows, leading to fewer purely manual cataloging positions.
Economic conditions continue to influence library budgets, with many public and academic libraries experiencing stagnant or reduced funding. This impacts the creation of new positions and can lead to consolidation of responsibilities. Technology trends, particularly the shift towards linked data, BIBFRAME, and non-MARC metadata schemas, are critical. Employers prioritize candidates who understand these evolving standards and can implement them effectively.
Salary trends for Catalog Librarians remain relatively stable but show modest growth for those with niche digital skills. Market saturation exists at the generalist entry level, while specialized roles in areas like rare materials or digital humanities metadata often see fewer applicants. Geographically, major metropolitan areas and university towns tend to have more opportunities, though remote cataloging roles are slowly becoming more common, expanding the talent pool for employers.
The field of library and information science is undergoing significant transformation, driven by rapid technological advancements and evolving user expectations. This evolution creates new specialization opportunities for Catalog Librarians, moving beyond traditional roles into areas demanding different skill sets.
Early positioning in these emerging areas is crucial for career advancement from 2025 onwards. Professionals who proactively develop expertise in cutting-edge specializations often command premium compensation and experience accelerated career growth, distinguishing themselves in a competitive landscape.
While established cataloging specializations remain vital, embracing emerging areas ensures relevance and opens doors to next-generation roles. Many of these nascent fields are projected to become mainstream within the next three to five years, creating a significant number of job opportunities as demand for specialized expertise increases.
Pursuing cutting-edge specializations involves a balance of risk and reward. While requiring investment in new learning, the potential for high impact and leadership in developing new standards and practices offers substantial professional dividends.
As libraries integrate more digital resources and AI-driven discovery tools, the need for precise, machine-readable metadata becomes paramount. This specialization focuses on creating and optimizing metadata for artificial intelligence and machine learning algorithms, ensuring that library collections are effectively discovered and utilized by automated systems and smart applications. It involves understanding how AI interprets and processes information to improve search relevancy and user experience.
This specialization addresses the growing importance of digital preservation and the unique challenges of cataloging complex digital objects, including datasets, software, and interactive media. Professionals in this area develop and implement cataloging standards that ensure the long-term accessibility, integrity, and usability of born-digital and digitized materials. They also focus on creating metadata that supports forensic analysis and version control for digital assets.
The increasing volume of research data generated across disciplines requires sophisticated cataloging practices to ensure discoverability, reusability, and long-term access. This specialization involves developing and applying metadata standards for diverse research datasets, often collaborating directly with researchers. It focuses on creating rich, interoperable metadata that facilitates data sharing, citation, and adherence to FAIR (Findable, Accessible, Interoperable, Reusable) data principles.
With the proliferation of open educational resources (OER) and diverse learning platforms, there is a strong demand for cataloging expertise that enhances the discoverability and usability of these materials. This specialization focuses on applying specific metadata standards and practices for educational content, ensuring that OERs are easily found, adapted, and integrated into learning environments. It often involves working with learning management systems and accessibility standards.
This specialization focuses on ensuring that cataloging practices and metadata creation actively support diverse and inclusive representation within library collections. It involves critically evaluating existing cataloging standards for biases and developing new approaches to describe materials in a culturally sensitive and equitable manner. This includes working with controlled vocabularies to reflect diverse communities and subject perspectives, and addressing issues of historical misrepresentation.
Making informed career decisions requires understanding both the benefits and challenges of a profession. The experience of a Catalog Librarian, like any career, can vary significantly based on the specific institution, its culture, the library's size, and the types of materials handled. Factors such as a library's technological infrastructure and its approach to collection development also shape the daily realities of this role.
Pros and cons may shift at different career stages; for instance, early-career catalogers might focus more on mastering technical skills, while senior professionals might engage more in policy development or system migration. What one person views as an advantage, such as meticulous detail work, another might find a disadvantage. This assessment provides an honest, balanced perspective to help set realistic expectations for anyone considering a career as a Catalog Librarian.
Catalog Librarians face unique challenges balancing traditional bibliographic control with evolving digital resource management. This section addresses the most common questions about entering this specialized role, from mastering descriptive standards to adapting to new technologies and ensuring discoverability for diverse collections.
While some entry-level positions may exist with a bachelor's degree and relevant experience, most professional Catalog Librarian roles require a Master of Library Science (MLS) or Master of Information (MI) degree from an American Library Association (ALA) accredited program. This degree provides foundational knowledge in cataloging standards, metadata, and information organization crucial for the role. Practical experience through internships or volunteer work is highly beneficial.
The job market for Catalog Librarians is stable but specialized. Demand often depends on library type and budget cycles. While general librarian positions can be competitive, roles specifically focused on cataloging, especially with expertise in digital resources or unique formats, may see consistent openings. Networking within professional library organizations and staying current with evolving metadata standards enhances job prospects.
Catalog Librarians primarily focus on creating and maintaining bibliographic records for library materials, ensuring they are accurately described and easily discoverable. This involves applying standards like MARC, RDA, and LCC. A general Reference Librarian, conversely, assists patrons directly with information retrieval, research, and resource navigation, often interacting with the public much more frequently than a Catalog Librarian.
A Catalog Librarian's day typically involves analyzing new acquisitions (books, journals, digital files), assigning subject headings and classification numbers, and creating or editing bibliographic records in a library's system. They also troubleshoot cataloging issues, manage metadata for electronic resources, and contribute to policy development for information organization. The work is detail-oriented and often involves significant time at a computer.
Starting salaries for Catalog Librarians with an MLS typically range from $45,000 to $60,000 annually, depending on the institution type, location, and specific responsibilities. Experienced professionals, especially those in academic or specialized libraries or with expertise in complex metadata, can earn significantly more. Salary growth usually correlates with years of experience and increased supervisory or project management duties.
Career growth for Catalog Librarians can involve specializing in particular formats (e.g., rare books, archives, digital media), becoming a metadata librarian, or moving into supervisory or management roles within technical services departments. Opportunities also exist to lead cataloging projects, develop new cataloging policies, or teach cataloging principles. Continuous learning in evolving standards and technologies is key to advancement.
While some cataloging tasks can be performed remotely, especially for digital resources, many libraries still prefer Catalog Librarians to be on-site at least part-time. This allows for easier access to physical collections, collaboration with colleagues, and participation in broader library activities. Remote work flexibility varies greatly by institution and the specific nature of the cataloging projects involved.
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Assess your readinessIndependently catalogs a wide range of library materials, including complex formats and special collections. Resolves cataloging discrepancies and contributes to catalog maintenance. May train or provide guidance to library assistants. Participates in cataloging policy and procedure development.
Master complex cataloging challenges, including non-book formats and specialized subjects. Develop efficiency in cataloging workflows and problem-solving. Begin contributing to cataloging policy discussions and training junior staff. Explore opportunities for professional development in areas like metadata or linked data.
Serves as a subject matter expert in specific cataloging areas or formats. Leads complex cataloging projects and initiatives, often requiring specialized knowledge. Provides advanced training and quality control for cataloging staff. Contributes significantly to the development and implementation of cataloging policies and procedures.
Cultivate expertise in advanced cataloging practices, including authority control and emerging metadata standards. Lead specific cataloging projects or initiatives. Mentor and provide formal training to less experienced catalogers. Engage with professional organizations and contribute to the broader cataloging community.
Manages the daily operations of the cataloging department. Supervises a team of catalogers and support staff, overseeing their training, performance, and workflow. Develops and implements cataloging policies consistent with library goals and national standards. Ensures the quality and efficiency of all cataloging activities.
Develop strong leadership, team management, and project management skills. Master budget oversight and resource allocation for the cataloging department. Cultivate strategic planning abilities for the library's descriptive metadata needs. Engage in interdepartmental collaboration and represent cataloging interests within the library.
Oversees and coordinates all technical services functions within the library, including cataloging, acquisitions, serials, and often interlibrary loan. Leads strategic planning for resource management, discovery, and access. Manages multiple teams and departmental budgets. Plays a key role in library-wide initiatives and technology implementation.
Acquire comprehensive knowledge of all technical services functions, including acquisitions, serials, and interlibrary loan. Develop high-level strategic planning and organizational leadership skills. Cultivate strong communication and advocacy abilities for technical services within the library and to external stakeholders. Focus on technology integration and innovation across library operations.
Learn from experienced Catalog Librarians who are actively working in the field. See their roles, skills, and insights.
Experienced librarian specializing in cataloging, technical services, and collection management.
I am a public librarian specializing in circulation, cataloguing, and community-focused collection development.
Dedicated librarian with expertise in information management and services.
Detail-oriented library and information science professional skilled in records management and customer service.
Experienced library and information science professional focused on records management and digital library services.
Experienced technical services librarian specializing in metadata and ILS administration.
