Applicant Tracking Systems (ATS) are software programs that scan resumes for keywords and structure.
They score resumes and can reject files with unreadable formatting or missing info.
For a Transaction Coordinator, ATS looks for terms like escrow, title, closing, contract management, COE, contingencies, MLS, DocuSign, Dotloop, zipForm, lender communication, and CRM names.
Follow these best practices:
- Use standard section titles: "Work Experience", "Education", "Skills".
- List tools and platforms by name, like "Dotloop" and "DocuSign".
- Use simple bullets and chronological dates for each role.
- Save as .docx or PDF without heavy design.
Avoid complex layout like columns, tables, headers, footers, text boxes, images, and graphics.
Pick readable fonts like Arial, Calibri, or Times New Roman.
Put keywords naturally into duty bullets and skill lists.
Use exact phrases from job posts rather than creative synonyms.
For example, write "coordinated closing and escrow" instead of "handled file wrap-up."
Common mistakes trip ATS regularly.
One mistake uses headers or footers for contact details. ATS may ignore them.
Another mistake hides skills inside images or PDFs created from scanned documents.
Also avoid generic skill lists that skip critical words like "contingency removal" or "COE scheduling."
When you write your experience, lead with action and include measurable outcomes when possible.
Keep each bullet focused on one action and one result.
Finally, mirror the job posting keywords but keep the language natural.