Applicant Tracking Systems (ATS) are software programs that scan resumes for keywords and structure.

They score resumes and can reject files with unreadable formatting or missing info.

For a Transaction Coordinator, ATS looks for terms like escrow, title, closing, contract management, COE, contingencies, MLS, DocuSign, Dotloop, zipForm, lender communication, and CRM names.

Follow these best practices:

• Use standard section titles: "Work Experience", "Education", "Skills".
• List tools and platforms by name, like "Dotloop" and "DocuSign".
• Use simple bullets and chronological dates for each role.
• Save as .docx or PDF without heavy design.

Avoid complex layout like columns, tables, headers, footers, text boxes, images, and graphics.

Pick readable fonts like Arial, Calibri, or Times New Roman.

Put keywords naturally into duty bullets and skill lists.

Use exact phrases from job posts rather than creative synonyms.

For example, write "coordinated closing and escrow" instead of "handled file wrap-up."

Common mistakes trip ATS regularly.

One mistake uses headers or footers for contact details. ATS may ignore them.

Another mistake hides skills inside images or PDFs created from scanned documents.

Also avoid generic skill lists that skip critical words like "contingency removal" or "COE scheduling."

When you write your experience, lead with action and include measurable outcomes when possible.

Keep each bullet focused on one action and one result.

Finally, mirror the job posting keywords but keep the language natural.

Pick a clean, professional template for a Transaction Coordinator role. Use a reverse-chronological layout so hiring managers find recent transaction work fast.

Use clear headings like Contact, Summary, Experience, Skills, Certifications, and Education. That helps both people and ATS parse your file.

Keep length to one page if you have under 10 years of relevant experience. Use two pages only if you have long, directly relevant transaction lists or management duties to show.

Choose ATS-friendly fonts such as Calibri, Arial, Georgia, or Garamond. Set body text to 10–12pt. Make headings 14–16pt so they stand out.

Leave enough white space between sections and entries. Use 0.2–0.4 inch spacing above headings and 6–8pt between lines for readability.

Use simple bullet lists for tasks and achievements. Start bullets with action verbs and add numbers when you can, like closed 50+ deals or reduced error rate by 30%.

Avoid heavy graphics, tables, and multiple columns. They break ATS parsing and distract readers. Keep dates and job titles aligned so they scan easily.

Common mistakes include long paragraphs, inconsistent dates, and vague job duties. Don’t list every minor admin task; highlight coordination wins, vendor management, and compliance work.

Use standard file types like .docx or PDF unless the job asks otherwise. Name the file with your full name and role, for example: Rima_Leuschke_TransactionCoordinator.pdf.

When you apply for Transaction Coordinator roles you must write a tailored cover letter. It complements your resume and shows you care about this company and role.

Start with a clear header that lists your contact details, the company's name, and the date. Then open strong. State the exact Transaction Coordinator you're applying for. Show genuine enthusiasm for the company. Mention where you saw the opening or a mutual contact. Lead with one concrete qualification that matters most.

In the body, connect your daily work to the job needs. Highlight projects and skills that match the posting. Use short examples of relevant software like MLS, Dotloop, or transaction management platforms. Name soft skills like organization, communication, and time management. Include numbers when you can, such as deals closed, timelines met, or error reductions.

• Header: contact info, company contact if known, date.
• Opening: role name, enthusiasm, top qualification or referral.
• Body: link experience to duties, list platforms used, cite results.
• Closing: restate interest, request interview, thank reader.

Keep your tone professional and friendly. Speak directly to the reader. Use short sentences and plain language. Tailor each letter to the job description. Mirror keywords the employer uses. This shows you read the posting and match the needs.

End with a confident call to action. Ask for a meeting or call. Thank the reader for their time. Sign off with a polite closing and your full name.

If you work as a Transaction Coordinator, your resume must show you handle details, deadlines, and communication well. Recruiters want proof you keep deals on track and close on time.

Small mistakes can make you seem careless. Fixing those errors boosts your chances of getting interviews.

If you coordinate real estate transactions, this set of FAQs and tips will help you craft a clear, focused resume. You'll learn what hiring managers look for, how to show systems you use, and how to highlight timely closings and client communication.