Project Analyst Resume Examples & Templates
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Project Analyst Resume Examples and Templates
Junior Project Analyst Resume Example and Template
Michael Tan
Singapore • [email protected] • +65 9123 4567 • himalayas.app/@michael_tan
Professional summary
Education
Experience
- Assisted in analyzing project performance metrics for 15+ enterprise clients, identifying $2.1M in cost savings opportunities
- Created interactive dashboards using Excel and Power BI to visualize project timelines and resource allocation
- Supported risk assessment processes improving project delivery accuracy by 20%
- Analyzed project data for 5 major infrastructure projects using SQL and Tableau
- Prepared detailed status reports for stakeholders reducing meeting preparation time by 30%
- Implemented standardized template system saving 15 hours/week in documentation efforts
Skills
Technical: Excel, SQL, Power BI, Project Management, Data Analysis
What's this resume sample doing right?
Quantifiable work experience
Both roles at Deloitte and PwC include measurable outcomes like '$2.1M cost savings' and '20% improved delivery accuracy'. This aligns with junior project analyst requirements by showing tangible impact through data analysis.
Strong technical skill alignment
The listed skills (Excel, SQL, Power BI) directly match tools frequently requested in junior project analyst roles. These technical keywords would improve ATS compatibility for analytics-focused positions.
Clear project coordination experience
Experience descriptions emphasize support for risk assessment, stakeholder reporting, and template system implementation. These demonstrate coordination abilities essential for junior project analyst responsibilities.
How could we improve this resume sample?
Missing project management keywords
While 'project management' appears once, adding terms like 'agile methodologies' or 'Gantt charts' would better align with typical junior project analyst job descriptions and improve ATS matching.
Insufficient soft skills emphasis
The skills section lacks communication or teamwork keywords that hiring managers often look for in junior roles. Including 'stakeholder communication' or 'cross-functional collaboration' would strengthen the application.
Education section missing completion year
The National University of Singapore degree shows 2019-2022 dates but no graduation year. Adding '2022' completion would provide clearer timeline context for recent graduates applying to junior positions.
Project Analyst Resume Example and Template
Kenji Tanaka
Experienced Project Analyst with 6+ years of expertise in delivering strategic insights through data analysis and project lifecycle management. Proven track record in optimizing business processes and driving operational efficiency for enterprise clients in Japan.
Experience
- Led 15+ end-to-end business transformation projects totaling ¥2.3B in value
- Developed predictive analytics models improving project forecasting accuracy by 40%
- Implemented standardized project management framework reducing delivery delays by 30%
- Streamlined cross-departmental workflows using Microsoft Power BI dashboards
- Identified ¥850M in annual cost savings through supply chain analysis
- Managed 20+ stakeholder requirements for enterprise software implementation
Education
Skills
What's this resume sample doing right?
Quantifiable results in work experience
The work experience section highlights measurable outcomes like '¥2.3B in project value' and '40% forecasting accuracy improvement'. These numbers directly align with a Project Analyst's need to demonstrate data-driven impact, making the candidate's contributions clear to hiring managers.
Relevant technical skills listed
The skills section includes 'Data Visualization' and 'Project Management (PMP)', which are critical for a Project Analyst role. These terms match both the job description's emphasis on data analysis and common ATS keywords used in project management roles in Japan.
Structured work history with clear progression
The resume shows a logical career progression from Project Analyst to Senior Project Analyst, with consistent location and company focus. This structure helps ATS systems and hiring managers quickly assess the candidate's experience level and regional expertise.
Education with specialized focus
The Bachelor's degree in Business Administration with a specialization in Business Analytics directly supports the Project Analyst role. The mention of Japanese Management Practices also aligns with the Nippon Business Solutions job context.
How could we improve this resume sample?
Generic job title in skills section
While 'Business Analysis' is relevant, the skills section should include more specific tools like Python, SQL, or specific data analysis software mentioned in typical Project Analyst job postings in Japan to improve ATS matching.
Vague location in work experience
Listing 'Tokyo, Japan' and 'Osaka, Japan' is good, but adding regional specialization details (e.g., 'Kansai region project execution') would better demonstrate geographic expertise relevant to the Nippon Business Solutions role.
Missing soft skill keywords
The resume lacks soft skills like 'stakeholder communication' or 'cross-functional collaboration' that are often emphasized in Project Analyst job descriptions. Adding these would create better keyword alignment with ATS systems.
Generic summary statement
The intro paragraph mentions 'optimizing business processes' but doesn't specifically reference 'data-driven decision making' from the job title. Tailoring it to mirror the job description's exact language would strengthen its impact.
Senior Project Analyst Resume Example and Template
Emily Carter
Seasoned Senior Project Analyst with 10+ years of experience driving operational efficiency through advanced data analysis and strategic project management. Proven expertise in identifying process improvements, forecasting project outcomes, and delivering actionable insights that reduce costs and improve performance metrics.
Experience
- Reduced project risk exposure by 30% through development of predictive analytics models for project forecasting
- Led cross-departmental process improvement initiatives resulting in $2.5M annual savings
- Implemented Tableau dashboards that improved real-time project visibility across 15+ global teams
- Analyzed project performance data for 50+ enterprise clients, identifying $12M in cost optimization opportunities
- Developed standardized project reporting templates adopted across 3 practice areas
- Streamlined project tracking processes reducing status reporting time by 40%
- Supported implementation of new project management software across 12 departments
- Created automated data validation processes reducing errors by 65%
- Produced weekly executive dashboards with key project metrics
Education
Skills
What's this resume sample doing right?
Impactful work experience with quantifiable results
Each work experience bullet includes clear metrics like 'reduced project risk exposure by 30%' and '$2.5M annual savings.' These numbers directly demonstrate your ability to deliver measurable outcomes, a core requirement for a Senior Project Analyst role.
Strong technical skill alignment
Skills like SQL, Tableau, and Power BI are listed alongside relevant experience using these tools (e.g., 'Implemented Tableau dashboards'). This matches typical Senior Project Analyst job requirements and improves ATS compatibility.
Clear career progression
The work history shows a logical career trajectory from Junior to Senior roles across different companies, indicating steady advancement in project analysis capabilities and organizational value.
How could we improve this resume sample?
Missing specific process improvement methodologies
While process improvement is mentioned as a skill, no specific frameworks (e.g., Lean Six Sigma, Agile) are included. Adding these would better align with technical requirements in most Senior Project Analyst job postings.
Education section placement
For a senior role, education details appear after work experience rather than at the top. Moving it to the beginning would better position your academic credentials as immediate credibility for the role.
Limited leadership quantification
Experience leading cross-departmental initiatives is mentioned but lacks numerical metrics about team size or scope impact. Adding metrics about team members managed or departments involved would strengthen leadership demonstration.
Lead Project Analyst Resume Example and Template
Maria Rossi
Highly accomplished Lead Project Analyst with 7+ years of experience driving complex business transformations. Expertise in optimizing project outcomes through advanced analytics and stakeholder coordination. Proven track record of delivering projects on time with measurable business impact.
Experience
- Led team of 8 analysts in implementing ERP optimization solutions for 15+ multinational clients, resulting in 25% cost savings
- Developed predictive analytics models that improved project forecasting accuracy by 40%
- Established cross-departmental collaboration frameworks reducing project delivery timelines by 30%
- Directed process improvement initiatives generating €2.1M in annual cost savings for financial services clients
- Implemented data visualization dashboards that improved operational reporting efficiency by 50%
- Managed stakeholder engagement for EU-wide regulatory compliance projects
Education
Skills
What's this resume sample doing right?
Impactful work experience with quantifiable results
The experience section uses clear metrics (25% cost savings, €2.1M in annual savings) and action verbs like 'Led' and 'Developed' to showcase project leadership and analytical impact. These results directly align with a Lead Project Analyst’s need to demonstrate measurable business value.
Strong keyword alignment for technical skills
Skills like 'Project Management (PMP)', 'Data Analysis (Python, SQL)', and 'Business Process Optimization' match core requirements for Lead Project Analyst roles. This ensures compatibility with ATS systems while highlighting technical expertise.
Clear career progression and leadership emphasis
The transition from Senior Project Analyst at Accenture to Lead Project Analyst at KPMG shows career advancement. Mentioning team leadership (8 analysts) and cross-departmental collaboration reinforces leadership capabilities critical for the target role.
How could we improve this resume sample?
Education dates use exact years which may reduce ATS parsing accuracy
Instead of '2015-2017', use '2015–2017' formatting consistently. ATS systems sometimes misread dashes or special characters, which could affect keyword recognition for educational credentials.
Some experience descriptions lack specific methodological context
Phrases like 'cross-departmental collaboration frameworks' could include tools or frameworks used (e.g., Agile methodology or RACI matrices). This would better connect to Lead Project Analyst requirements around process optimization.
Missing industry-specific keywords in skills section
Including terms like 'ERP systems' or 'predictive modeling' (referenced in the introduction) in the skills section would strengthen alignment with the role’s focus on data-driven project management.
Project Manager Resume Example and Template
Julien Dupont
Dedicated Project Manager with over 6 years of experience in managing cross-functional teams and delivering projects that meet customer expectations. Proven track record in optimizing project workflows, enhancing team productivity, and managing stakeholder relationships effectively.
Experience
- Successfully managed the delivery of IT projects valued over €5 million, achieving a 95% client satisfaction rate.
- Implemented Agile methodologies, resulting in a 30% increase in project delivery speed.
- Facilitated stakeholder meetings to gather requirements and provide project updates, improving communication and transparency.
- Assisted in managing multiple projects simultaneously, leading to a 20% reduction in project overruns.
- Coordinated with teams across different regions to ensure alignment with project goals and timelines.
- Developed project documentation and reports for stakeholders, enhancing project visibility.
Education
Skills
What's this resume sample doing right?
Strong impact in experience section
The resume highlights significant achievements, such as managing IT projects valued over €5 million and achieving a 95% client satisfaction rate. This demonstrates the candidate's ability to deliver results, which is crucial for a Project Analyst.
Effective use of quantifiable results
By showcasing a 30% increase in project delivery speed through Agile methodologies, the resume effectively communicates the candidate's impact and capability, making them a strong fit for the analytical demands of a Project Analyst role.
Relevant skills listed
The skills section includes key competencies like Agile Methodologies and Stakeholder Engagement, which align well with the requirements of a Project Analyst position, showcasing the candidate's preparedness for the role.
How could we improve this resume sample?
Generic title not aligned with target role
The resume title states 'Project Manager,' which may not directly attract attention for a Project Analyst position. Consider revising it to reflect analytical skills or include the target job title for better alignment.
Lack of tailored summary for Project Analyst
The introductory statement focuses on project management rather than analysis. Rewriting it to emphasize analytical skills and data-driven decision-making would better suit the Project Analyst role.
Missed opportunity for specific software skills
The resume does not mention any specific analytical tools or software commonly used in project analysis, such as Excel or Tableau. Adding these would improve keyword matching and showcase technical proficiency relevant to the role.
1. How to write a Project Analyst resume
Landing a Project Analyst position can be tough, especially when you're up against many candidates with similar qualifications. How can you create a resume that truly stands out? Hiring managers look for clear evidence of your analytical skills and successful project outcomes, not just a laundry list of responsibilities. Unfortunately, many applicants often focus on vague descriptions rather than quantifiable achievements.
This guide will help you craft a resume that effectively showcases your skills and contributions. For instance, you'll learn how to replace generic phrases with specific results, like turning 'analyzed data' into 'improved efficiency by 20% through data analysis.' We'll focus on key sections such as your work experience and summary. By the end, you'll have a polished resume that highlights your value to potential employers.
Use the right format for a Project Analyst resume
When it comes to your resume format, you have a few options. The three common formats are chronological, functional, and combination. For a Project Analyst position, a chronological format often works best, especially if you have a steady career path in project management or analysis. This format helps emphasize your relevant work experience and how you've progressed in your roles. If you're changing careers or have gaps in your work history, a functional or combination format might be more suitable. Regardless of the format you choose, make sure it's ATS-friendly. This means using clear sections, avoiding columns, tables, or complex graphics.
- Chronological: Best for steady career progression.
- Functional: Good for career changers or those with gaps.
- Combination: Useful for highlighting skills along with a work history.
Craft an impactful Project Analyst resume summary
Your resume summary or objective is crucial. If you have experience, a summary is the way to go. For those entering the field or changing careers, an objective works better. For a Project Analyst position, a strong summary follows this formula: '[Years of experience] + [Specialization] + [Key skills] + [Top achievement]'. This lets employers quickly see what you bring to the table.
For example, if you have five years of experience in project analysis, your summary might highlight your expertise in data analysis and project management. This kind of targeted summary helps you stand out and aligns well with job descriptions, making it easier for ATS systems to identify your resume as a match.
Good resume summary example
Results-driven Project Analyst with 5 years of experience in data analysis and project management. Proven ability to enhance project efficiency by 30% through effective stakeholder communication and data-driven decision making.
Why this works: This summary clearly outlines experience, specialization, key skills, and a quantifiable achievement, making it impactful and relevant.
Bad resume summary example
Project Analyst with experience in various projects. I am looking for a challenging position where I can use my skills.
Why this fails: This summary is vague and lacks specific achievements or skills, making it less impactful. It doesn't convey the candidate’s strengths effectively.
Highlight your Project Analyst work experience
When listing your work experience, always start with your most recent job and work backward. Each entry should include your job title, company name, and dates of employment. Use bullet points for your responsibilities and achievements, beginning each with a strong action verb. For Project Analysts, it’s essential to quantify your impact. Instead of saying you were responsible for project analysis, specify how you improved project timelines or reduced costs.
The STAR method (Situation, Task, Action, Result) can help structure your bullet points. This method allows you to provide context and detail, showing potential employers the impact of your contributions.
Good work experience example
- Streamlined project reporting processes at Mueller Inc, reducing report turnaround time by 25% while enhancing accuracy through automated data collection.
Why this works: This bullet point starts with a powerful action verb, provides a clear outcome, and quantifies the impact, making it very effective.
Bad work experience example
- Worked on various projects at Keebler, helping with analysis and reporting.
Why this fails: While this bullet point mentions project involvement, it lacks specific achievements or metrics, making it less convincing.
Present relevant education for a Project Analyst
For your education section, include the school name, degree, and graduation year or expected date. If you’re a recent graduate, place this section prominently and consider adding your GPA or relevant coursework. For experienced professionals, this section can be less prominent, and you may omit GPA unless it's impressive. If you have certifications relevant to project analysis, include them here or in a separate section.
Good education example
University of XYZ, Bachelor of Science in Project Management, Graduated May 2020
Why this works: This entry is clear and concise, providing all necessary details without clutter.
Bad education example
Some College, Project Management Courses
Why this fails: This entry is vague and doesn't provide enough detail about the education, making it less impactful.
Add essential skills for a Project Analyst resume
Technical skills for a Project Analyst resume
Soft skills for a Project Analyst resume
Include these powerful action words on your Project Analyst resume
Use these impactful action verbs to describe your accomplishments and responsibilities:
Add additional resume sections for a Project Analyst
Consider adding sections for Projects, Certifications, or Volunteer Experience. These can showcase your skills and dedication beyond work experience. For Project Analysts, highlighting specific projects or certifications can make your application stand out.
Good example
Project: Led a cross-functional team at Bednar Group to implement a new project tracking system, resulting in a 40% increase in productivity.
Why this works: This entry showcases a specific project with quantifiable results, demonstrating leadership and impact.
Bad example
Volunteer work at local charity.
Why this fails: This entry lacks detail and doesn't specify the skills or impact of the volunteer work, making it less effective.
2. ATS-optimized resume examples for a Project Analyst
Applicant Tracking Systems (ATS) help employers manage applications by scanning resumes for keywords and formatting. For a Project Analyst, optimizing your resume for ATS is crucial because many companies rely on these systems to filter candidates. If your resume isn't formatted correctly or lacks important keywords, it might get rejected before a human even sees it.
To optimize your resume, start with standard section titles like 'Work Experience', 'Education', and 'Skills'. Use keywords from job descriptions, focusing on terms like 'project management', 'data analysis', and 'stakeholder communication'. Avoid complex formatting, as ATS may struggle with tables, images, or unusual fonts. Stick to standard fonts and use .docx or PDF formats for submission.
Here are some common mistakes to avoid: using synonyms instead of specific keywords, relying on headers that may be ignored, and omitting vital skills or certifications related to project analysis. Make sure your resume clearly highlights your relevant experience and qualifications.
ATS-compatible example
Skills:
• Project Management
• Data Analysis
• Stakeholder Communication
• Risk Management
Why this works: This skills section uses clear, standard formatting and includes relevant keywords that ATS looks for in a Project Analyst candidate. It highlights core competencies that align with job descriptions.
ATS-incompatible example
Competencies:
• Excellent at managing projects
• Great with numbers and data
• Can talk to different people well
Why this fails: This section uses non-standard headers and vague descriptions. It lacks specific keywords that ATS scans for, making it less likely to pass the initial screening for Project Analyst roles.
3. How to format and design a Project Analyst resume
When crafting your resume as a Project Analyst, go for a clean, professional template. A reverse-chronological layout is often the best choice. This format not only emphasizes your most recent experience but also makes it easier for hiring managers to quickly see your career progression.
Keep your resume to one page if you're early in your career. If you have extensive experience, you can stretch it to two pages. Just remember, conciseness is key. Focus on the most relevant accomplishments and skills that relate to the job you're applying for.
For fonts, stick to professional, ATS-friendly options like Calibri or Arial in sizes 10-12pt for the body and 14-16pt for headers. Make sure you have enough white space and consistent spacing. Avoid overly creative designs; they can confuse ATS and distract human readers.
Common mistakes include using complicated templates with columns or graphics that can confuse ATS. Also, steer clear of excessive color and non-standard fonts. Insufficient white space can lead to a cluttered look, making it hard for hiring managers to read.
Well formatted example
Collette Pfeffer
Project Analyst
123 Main St, City, State 12345
(123) 456-7890
[email protected]
Experience
Project Analyst at Abernathy, Stanton and Fahey
June 2020 - Present
- Led cross-functional teams to ensure project success
- Analyzed project data to identify improvement areas
- Developed and maintained project plans and schedules
Education
BS in Business Administration
University of Example
Graduated May 2020
This layout is effective because it clearly presents your information with appropriate headings and spacing. It's straightforward and easy to read, making it ATS-friendly.
Poorly formatted example
Hedwig Grady
Project Analyst
City, State 12345
(123) 456-7890
[email protected]
Experience
| Project Analyst at McCullough and Sons | June 2020 - Present |
- Managed multiple projects simultaneously
- Utilized various software tools for project management
- Provided status reports to stakeholders
Education
BS in Project Management
Example University
Graduated May 2019
This example fails because it uses a table for experience, which can confuse ATS. The layout also lacks adequate white space, making it difficult to read.
4. Cover letter for a Project Analyst
Writing a tailored cover letter for a Project Analyst position is crucial. It complements your resume and shows the hiring team that you genuinely care about the role and the company. A strong cover letter can set you apart from other candidates.
Start with your header. Include your contact information, the company's details, and the date. Then, in your opening paragraph, mention the specific Project Analyst role you're applying for. Share your enthusiasm for the company and highlight a key qualification that makes you a good fit for the position.
The body of your letter should connect your experience to the job requirements. Highlight key projects you’ve worked on, specific analytical skills, and relevant soft skills like problem-solving and teamwork. Tailor your content to the company and role by using keywords from the job description. Here are some areas to consider:
- Technical skills, such as proficiency in data analysis tools.
- Achievements, like successfully managing a project that improved efficiency.
- Relevant experiences that demonstrate your analytical mindset.
In your closing paragraph, reiterate your interest in the Project Analyst role. Express confidence in your ability to contribute to the company’s goals and include a call to action, inviting them to discuss your application further. Thank them for their time and consideration.
Always maintain a professional, confident, and enthusiastic tone. Customize your letter for each application, avoiding generic templates.
Sample a Project Analyst cover letter
Dear Hiring Team,
I am excited to apply for the Project Analyst position at Tech Innovators. I discovered the opening on your careers page, and I am drawn to your commitment to driving efficiency through innovative projects. With over three years of experience in project management and data analysis, I believe I am well-suited to contribute to your team.
In my previous role at Data Solutions, I successfully managed a project that streamlined our reporting processes, resulting in a 20% reduction in time spent on data compilation. My expertise in tools like Microsoft Excel and Tableau helped visualize data trends and present actionable insights to stakeholders. I also excel at collaborating with cross-functional teams, ensuring that all voices are heard throughout the project lifecycle.
I am particularly impressed by Tech Innovators' recent project on sustainability initiatives. I share your passion for creating impactful strategies and would love the opportunity to contribute my analytical skills to support your mission. I am confident that my proactive approach and dedication to excellence will add value to your team.
Thank you for considering my application. I look forward to the possibility of discussing how my background and skills align with the needs of your team. Please feel free to contact me to schedule a conversation.
Sincerely,
Alex Johnson
5. Mistakes to avoid when writing a Project Analyst resume
Creating a great resume for a Project Analyst role is crucial. It's important to avoid common mistakes that can cost you an interview. Paying attention to detail can help you present your skills and experience effectively.
Here are some common pitfalls to watch out for as you craft your resume.
Being too vague about your contributions
Mistake Example: "Assisted with various projects."
Correction: Clearly define your role and impact. Instead, write: "Played a key role in coordinating a team of five on a $500K project, ensuring timely delivery and adherence to budget constraints."
Using a generic resume for all applications
Mistake Example: "Skilled in project management and analysis."
Correction: Tailor your resume to each job. For example, say: "Utilized Agile methodologies to streamline project workflows, increasing efficiency by 30% in previous projects."
Ignoring formatting for Applicant Tracking Systems (ATS)
Mistake Example: Using uncommon fonts and graphics that ATS can't read.
Correction: Stick to standard fonts and a clean layout. Use headings like 'Experience' or 'Skills' and bullet points for clarity, ensuring your resume is ATS-friendly.
Including irrelevant information
Mistake Example: Listing hobbies that don't relate to project analysis, like "Enjoys hiking and painting."
Correction: Focus on relevant skills. Instead, include: "Proficient in tools like Microsoft Project and JIRA, with experience in data analysis and reporting."
Overstating your experience
Mistake Example: "Led multiple high-budget projects with successful outcomes."
Correction: Be honest about your contributions. Instead, say: "Supported project management for a $200K initiative, contributing to a 15% reduction in costs through effective resource allocation."
6. FAQs about Project Analyst resumes
Creating a resume for a Project Analyst role requires a focus on analytical skills, project management experience, and attention to detail. Here are some frequently asked questions and tips to help you craft an effective resume.
What skills should I highlight on my Project Analyst resume?
What skills should I highlight on my Project Analyst resume?
Make sure to showcase skills like:
- Data analysis
- Project management
- Risk assessment
- Communication
- Problem-solving
These skills are crucial for a Project Analyst and show your capability in handling projects efficiently.
What's the best format for a Project Analyst resume?
What's the best format for a Project Analyst resume?
The reverse-chronological format is often best. It highlights your most recent experience first, making it easy for employers to see your relevant background. Use clear headings and bullet points for readability.
How long should my Project Analyst resume be?
How long should my Project Analyst resume be?
A one-page resume is usually sufficient, especially if you have less than 10 years of experience. If you have extensive experience, you can extend it to two pages, but keep it concise and relevant.
How can I showcase my projects on my resume?
How can I showcase my projects on my resume?
Include a section for key projects. Briefly describe each project, your role, and the outcomes. Use metrics to quantify your contributions, like time saved or budget managed.
Should I include certifications on my resume?
Should I include certifications on my resume?
Yes, list relevant certifications such as PMP, CAPM, or Six Sigma. These credentials can set you apart and demonstrate your commitment to the field.
Pro Tips
Use Action Verbs
Start bullet points with strong action verbs like 'Analyzed,' 'Coordinated,' or 'Implemented.' This makes your achievements stand out and shows your proactive approach.
Highlight Relevant Experience
Focus on experience that directly relates to project analysis. Tailor your job descriptions to emphasize how your past roles prepared you for the Project Analyst position.
Keep It Professional
Ensure your resume looks clean and professional. Use a simple font and plenty of white space. Avoid cluttering it with unnecessary images or graphics.
7. Key takeaways for an outstanding Project Analyst resume
Creating an effective Project Analyst resume is all about showcasing your analytical skills and project management experience. Here are some key takeaways:
- Use a clean, professional format that's easy to read and ATS-friendly.
- Highlight relevant skills, such as data analysis and project coordination, tailored specifically to the Project Analyst role.
- Employ strong action verbs and quantify your achievements to demonstrate your impact.
- Optimize for Applicant Tracking Systems by naturally incorporating keywords from the job description.
Take the time to refine your resume and consider using resume building tools or templates to make the process easier. Good luck with your job search!
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