Applicant Tracking Systems (ATS) are software tools employers use to filter resumes. They scan for keywords, dates, and standard sections. If your resume lacks key terms or uses odd formatting, ATS can drop it before a human sees it.

For a Posting Clerk, ATS looks for words like "data entry", "mail handling", "recordkeeping", "postage meter", "barcode scanner", "shipping/receiving", "file management", "Excel", "inventory control", and "high school diploma". Include certification names if you have them, such as "Certified Administrative Professional" or bookkeeping certificates.

• Use standard section titles: Work Experience, Education, Skills, Certifications.
• Naturally repeat core job keywords from the job posting.
• Avoid tables, columns, text boxes, headers, footers, and images.
• Pick readable fonts like Arial, Calibri, or Times New Roman.
• Save as .docx or simple PDF, and avoid heavily designed templates.

Avoid creative synonyms that hide skills. If the posting says "data entry," do not use only "typing tasks." Don’t rely on footers or images to hold contact info or dates. ATS may ignore them.

Also watch these common mistakes: missing tool names, odd section headers like "What I Do", and embedding information in tables. Those choices lower your match score. Keep each job entry clear with employer, title, dates, and bullet points that list tasks and tools.

Follow these rules and you raise the chance a recruiter reads your resume. Make small edits to match each Posting Clerk job description. That step often matters more than a full rewrite.

Pick a clean, single-column template for a Posting Clerk. Use a reverse-chronological layout so your latest posting and cash-handling duties sit near the top. That layout reads well and parses easily for applicant tracking systems.

Keep length tight. One page works for entry and mid-level roles. Use two pages only if you have many years of relevant posting, reconciliation, or audit work to show.

Choose an ATS-friendly font like Calibri, Arial, Georgia, or Garamond. Use 10-12pt for body text and 14-16pt for section headers. Keep margins wide and add space between sections so scanners and humans can scan quickly.

Use clear headings: Contact, Summary, Experience, Skills, Education, Certifications. List jobs with company, title, dates, and 3–6 bullet points. Quantify results where you can, for example daily transactions posted or error rate reduced.

Avoid common mistakes. Don’t use multi-column layouts or heavy graphics that break parsing. Don’t use nonstandard fonts, tiny text, or dense blocks of text that hide key duties like balancing, journal entries, or cross-checking batches.

Stick to simple formatting for consistency. Use bullets, consistent date alignment, and plain text symbols. That keeps your work history clear and easy to evaluate for clerical roles.

Tailoring your cover letter for a Posting Clerk role matters because it shows you match the job and you care about this workplace. Your letter should add examples that your resume lists, and it should explain why you want this job.

Header: Put your contact details, the company's name, and the date at the top. If you know the hiring manager, add their name.

Opening paragraph: Start strong. State the exact Posting Clerk role you want, show real enthusiasm for the company, and name your top relevant qualification or where you found the job.

Body paragraphs (1-3): Use short, concrete paragraphs. Match your experience to the job needs. Show projects and tasks that matter for a Posting Clerk.

• Mention specific technical skills like mail sorting systems, barcode scanners, basic database entry, and inventory tracking.
• Note soft skills like accuracy, time management, and teamwork.
• Give numbers when possible, for example mail volumes handled or error rate improvements.

Closing paragraph: Reiterate your interest in the specific Posting Clerk role and the company. State confidence in your ability to contribute. Ask for a meeting or interview and thank the reader.

Tone and tailoring: Keep the tone professional, confident, and warm. Write like you speak to a helpful colleague. Use the job description's keywords and avoid generic templates.

Writing tips: Use short sentences. Avoid jargon and long lists of tools. Edit each sentence to make it tighter. Replace weak verbs with strong ones. Proofread for typos and clarity.

Keeping your Posting Clerk resume clean and precise matters a lot. Hiring managers and mail supervisors look for accuracy, speed, and attention to detail.

Small errors or vague entries can cost you an interview. Below are common mistakes you should avoid, with clear examples and fixes you can apply right away.

The tips and FAQs below help you craft a resume for a Posting Clerk role. They focus on the skills, formatting, and examples that hiring managers look for. Use them to make your experience clear and easy to scan.