4 Human Resource Assistant Resume Examples & Templates for 2025 [Edit & Download] | Himalayas

Human Resource Assistant Resume Examples & Templates

4 free customizable and printable Human Resource Assistant samples and templates for 2025. Unlock unlimited access to our AI resume builder for just $9/month and elevate your job applications effortlessly. Generating your first resume is free.

Human Resource Assistant Resume Example and Template

Ananya Sharma

Dedicated Human Resource Assistant with over 3 years of experience in providing administrative support to HR processes, enhancing employee engagement, and facilitating recruitment activities. Proven ability to manage employee records and assist with various HR functions in a dynamic and fast-paced environment.

Mumbai, Maharashtra
+91 98765 43210
himalayas.app/@ananyasharma

Experience

Feb 2021 - Present
Human Resource Assistant,Tata Consultancy Services|Mumbai, Maharashtra
  • Assisted in the recruitment process by screening resumes and coordinating interviews for over 100 candidates
  • Maintained employee records and ensured compliance with labor laws and company policies
  • Organized employee onboarding and orientation programs that improved retention rates by 15%
Jun 2020 - Jan 2021
HR Intern,Infosys|Bengaluru, Karnataka
  • Supported the HR team in executing various HR initiatives and employee engagement activities
  • Assisted in managing the HR database and generating reports for management review
  • Participated in organizing training sessions, enhancing employee development opportunities

Education

2017 - 2020
Bachelor of Business Administration (BBA),University of Mumbai
Specialized in Human Resource Management. Completed projects on employee satisfaction and organizational behavior.

Skills

RecruitmentEmployee RelationsHRISOnboardingData Management

What's this resume sample doing right?

Clear and concise summary

The summary highlights your experience and skills in HR, making it easy for employers to see your qualifications. It mentions your ability to enhance employee engagement and manage HR processes, which is key for a Human Resource Assistant.

Quantifiable achievements

Your experience section includes specific results, like improving retention rates by 15%. This use of quantification shows your direct impact on the organization, which is crucial for a Human Resource Assistant role.

Relevant skills listed

You’ve included essential skills such as Recruitment and Employee Relations. These are vital for a Human Resource Assistant, indicating you have the right abilities to support HR functions effectively.

How could we improve this resume sample?

Lacks strong action verbs

While you mention tasks in the experience section, using stronger action verbs could enhance your impact. Instead of 'Assisted,' try 'Facilitated' or 'Coordinated' to convey more responsibility and initiative.

No ATS-specific keywords

Your resume could benefit from incorporating more industry-specific keywords, such as 'Talent Acquisition' or 'Performance Management.' This can improve your chances of passing through applicant tracking systems when applying for Human Resource Assistant positions.

Limited detail in education section

The education section mentions your degree but lacks specifics about relevant coursework or projects. Adding details about your studies in HR management could strengthen your qualifications for the role.

Junior Human Resource Assistant Resume Example and Template

James Smith

Sydney, NSW • [email protected] • +61 2 1234 5678 • himalayas.app/@jamessmith

Professional summary

Enthusiastic Junior Human Resource Assistant with a strong foundation in HR practices and a passion for employee development. Skilled in recruitment processes, employee onboarding, and maintaining HR records to support organizational goals.

Education

University of SydneySydney, NSW
Bachelor of Business (Human Resource Management)2018 - 2021
Studied core HR principles, labor relations, and organizational behavior. Completed a capstone project on employee retention strategies.

Experience

TalentBridgeSydney, NSW
Junior Human Resource AssistantFeb 2022 - Present
  • Assisted in the recruitment process by screening resumes and scheduling interviews for over 50 candidates.
  • Coordinated employee onboarding sessions resulting in a 30% faster integration of new hires.
  • Maintained accurate employee records and ensured compliance with company policies.
HR Solutions GroupMelbourne, VIC
HR InternJun 2021 - Dec 2021
  • Supported the HR team in organizing training sessions and employee engagement activities.
  • Conducted preliminary phone screenings and collected feedback from interviewers.
  • Assisted in updating the employee handbook to reflect new policies.

Skills

Technical: Recruitment, Employee Onboarding, HRIS, Communication, Organizational Skills

What's this resume sample doing right?

Strong introduction

The introduction effectively highlights your enthusiasm for HR and your foundational skills. It sets a positive tone that aligns well with the Human Resource Assistant role, showing your passion for employee development.

Quantifiable achievements

Your experience section effectively includes quantifiable results, like the '30% faster integration of new hires.' This showcases your impact, which is crucial for a Human Resource Assistant role that values efficiency in onboarding.

Relevant skills listed

You’ve included key skills like 'Recruitment' and 'Employee Onboarding' that directly relate to the Human Resource Assistant position. This alignment helps in catching the eye of recruiters looking for specific competencies.

How could we improve this resume sample?

Limited experience descriptions

Your job descriptions could benefit from more detail about your responsibilities. For example, elaborating on how you supported recruitment or engagement activities can provide better insight into your capabilities relevant to a Human Resource Assistant.

Missing specific HRIS tools

The skills section mentions 'HRIS' but doesn't specify which systems you've used. Including specific tools or software (like Workday or BambooHR) can enhance your resume's visibility to ATS and show your technical proficiency.

Absence of a summary statement

While your intro is strong, a more structured summary statement could better encapsulate your qualifications at a glance. Consider summarizing your key skills and experiences in a few sentences tailored to the Human Resource Assistant role.

Senior Human Resource Assistant Resume Example and Template

Thandiwe Mokoena

Johannesburg, South Africa • [email protected] • +27 71 234 5678 • himalayas.app/@thandiwem

Professional summary

Highly organized and detail-oriented Senior Human Resource Assistant with over 6 years of experience in HR operations and employee engagement. Proven track record in streamlining HR processes, enhancing recruitment strategies, and fostering a positive workplace culture.

Education

University of JohannesburgJohannesburg, South Africa
B.A. Human Resource Management2014 - 2017
Focused on human resource development, organizational behavior, and labor relations.

Experience

MultiChoice GroupJohannesburg, South Africa
Senior Human Resource AssistantMay 2021 - Present
  • Managed the recruitment process, reducing time-to-hire by 30% through effective sourcing and screening methods.
  • Implemented employee engagement initiatives that increased overall employee satisfaction scores by 25%.
  • Coordinated and facilitated training programs for over 200 employees, enhancing their skills and performance.
Standard Bank GroupJohannesburg, South Africa
Human Resource AssistantJan 2018 - Apr 2021
  • Supported HR administration tasks, including payroll processing and employee onboarding.
  • Assisted in the development of HR policies and procedures, improving compliance and efficiency.
  • Conducted exit interviews and analyzed feedback to identify areas for organizational improvement.

Skills

Technical: Recruitment, Employee Relations, HR Administration, Performance Management, Training and Development

What's this resume sample doing right?

Clear and relevant summary

The summary effectively highlights Thandiwe's experience and skills related to HR operations and employee engagement. It sets a strong tone for the resume, capturing the essence of what a Human Resource Assistant does and her qualifications for the role.

Impactful work experience

Thandiwe's work experience section showcases quantifiable results, like reducing time-to-hire by 30% and increasing employee satisfaction scores by 25%. These metrics demonstrate her effectiveness in HR roles and align well with the responsibilities of a Human Resource Assistant.

Strong skills alignment

The skills listed, such as Recruitment and HR Administration, are directly relevant to the Human Resource Assistant role. This shows that Thandiwe possesses the necessary competencies, making her a suitable candidate for the position.

How could we improve this resume sample?

Job title mismatch

The resume title is 'Senior Human Resource Assistant,' which may not align with the target role of 'Human Resource Assistant.' Adjusting the title to match the job you're applying for can help avoid confusion and ensure clarity for hiring managers.

Less emphasis on soft skills

The resume focuses heavily on technical skills and achievements, but it could benefit from highlighting soft skills like communication and teamwork. These are essential in a Human Resource Assistant role and can be woven into the experiences or skills section.

Limited education details

The education section mentions the degree but lacks relevant coursework or honors that could strengthen Thandiwe's candidacy. Adding specific coursework related to HR practices or any certifications could enhance her qualifications for the Human Resource Assistant position.

Human Resource Coordinator Resume Example and Template

Sophie Martin

Paris, France

|

himalayas.app/@sophiemartin

Dedicated Human Resource Coordinator with over 5 years of experience in recruitment, employee relations, and performance management. Proven track record of enhancing employee engagement and streamlining HR processes in high-paced environments.

Professional Experience

L'Oréal

Paris, France

Human Resource Coordinator

Mar 2021 - Present
  • Coordinated recruitment processes, successfully filling 50+ roles across various departments within tight deadlines.
  • Implemented employee engagement initiatives that increased employee satisfaction scores by 20% over one year.
  • Facilitated onboarding programs for new hires, improving retention rates by 15%.

Capgemini

Paris, France

HR Assistant

Jan 2018 - Feb 2021
  • Assisted in the management of employee records and HR documentation, ensuring compliance with company policies.
  • Supported the coordination of training programs leading to a 30% increase in employee skill development.
  • Managed employee inquiries and resolved HR-related issues promptly, enhancing overall employee experience.

Education

Université Paris-Dauphine

Paris, France

Bachelor's Degree in Human Resource Management

2015 - 2018

Studied various aspects of human resource management, including recruitment strategies, employee relations, and organizational behavior.

What's this resume sample doing right?

Strong impact in experience section

The experience section effectively highlights the candidate's achievements, like filling 50+ roles and increasing employee satisfaction by 20%. This shows measurable success in HR activities, which is key for a Human Resource Assistant.

Relevant skills listed

The skills section includes important areas like Talent Acquisition and Employee Engagement. These align well with the typical requirements for a Human Resource Assistant, making the candidate's expertise clear to employers.

Compelling summary statement

The summary clearly states the candidate's experience and focuses on key HR areas. This sets a positive tone and immediately shows relevance to the Human Resource Assistant role.

How could we improve this resume sample?

Lacks specific keywords for ATS

The resume could benefit from including more specific HR-related keywords, such as 'employee onboarding' or 'conflict resolution.' This would improve chances of passing through ATS filters for a Human Resource Assistant role.

Limited details in previous role

The description for the HR Assistant role at Capgemini could expand on specific tasks and accomplishments. Providing quantifiable results, like the number of employees trained, would enhance credibility and impact.

Generic job title

The current title 'Human Resource Coordinator' doesn't match the target role of 'Human Resource Assistant.' Adjusting the title or adding a note about the transition could clarify the applicant's fit for the role.

1. How to write a Human Resource Assistant resume

Navigating the job market as a Human Resource Assistant can feel daunting, especially when many applicants have similar qualifications. How can you make your resume grab attention? Hiring managers look for specific accomplishments and skills that demonstrate your value, not just a list of duties. Many job seekers mistakenly focus on generic responsibilities instead of showcasing their unique contributions.

This guide will help you craft a resume that clearly highlights your relevant experience and achievements. You'll learn to turn basic tasks into impactful statements, such as transforming "Assisted in recruitment" into "Streamlined recruitment processes, improving candidate selection efficiency by 25%." We'll focus on sections like your work experience and resume summary. By the end, you'll have a polished resume that effectively communicates your strengths.

Use the right format for a Human Resource Assistant resume

When creating a resume for a Human Resource Assistant position, the chronological format is often the best choice. This format showcases your work history in reverse-chronological order, highlighting your career progression. It works well if you have consistent experience in HR or related fields. On the other hand, if you're changing careers or have gaps in your employment, a functional or combination format might be more suitable, emphasizing your skills over your work history.

Regardless of the format you choose, make sure your resume is ATS-friendly. Use clear section headings, avoid columns and complex graphics, and stick to a clean layout. This ensures that your resume can be easily read by applicant tracking systems.

Craft an impactful Human Resource Assistant resume summary

The resume summary serves as a snapshot of your professional experience and skills. For Human Resource Assistants, a summary is ideal if you have relevant experience. If you're entering the HR field for the first time, consider an objective statement instead. A strong summary follows this formula: '[Years of experience] + [Specialization] + [Key skills] + [Top achievement]'. This helps potential employers quickly identify your qualifications.

For example, you might highlight your experience in administrative support, your knowledge of HR policies, and any significant contributions you've made, such as improving employee onboarding processes. This clarity can make your resume stand out.

Good resume summary example

Summary: 'Detail-oriented HR Assistant with 3 years of experience in recruitment and employee relations. Proficient in HRIS and onboarding processes, recognized for reducing onboarding time by 20% at Gleason-Lockman.'

Why this works: This summary is specific and mentions quantifiable achievements, making the candidate's contributions clear and impactful.

Bad resume summary example

Objective: 'Looking for a job in HR where I can use my skills.'

Why this fails: This objective is vague and doesn’t highlight any specific skills or experiences, making it less compelling to employers.

Highlight your Human Resource Assistant work experience

For your work experience section, list your jobs in reverse-chronological order. Include the job title, company name, and dates of employment. Use bullet points to detail your responsibilities and achievements, starting each point with a strong action verb. Quantifying your impact is key; instead of saying 'Responsible for employee onboarding,' say 'Streamlined the onboarding process, reducing training time by 15%.'

You might also consider using the STAR method (Situation, Task, Action, Result) to structure your bullet points, focusing on what you did and the outcome of your actions. This gives potential employers a clear picture of your capabilities.

Good work experience example

- Coordinated recruitment efforts at Kunde LLC, successfully filling 30+ positions in a year with a 90% retention rate.

Why this works: This bullet is specific, quantifies the achievements, and uses strong action verbs, clearly showcasing the candidate's impact.

Bad work experience example

- Helped with HR tasks at Hoeger-Wolff.

Why this fails: This bullet is too vague and lacks specific achievements or metrics, making it less impressive and informative.

Present relevant education for a Human Resource Assistant

In the education section, include the school name, degree, and graduation year or expected graduation date. For recent graduates, make this section more prominent and consider including your GPA, relevant coursework, or honors. If you have significant work experience, this section can be less emphasized. Also, include any relevant certifications, like HR certifications, in this section or a dedicated one.

Make sure to format your education clearly, so employers can easily see your qualifications at a glance.

Good education example

Bachelor of Arts in Human Resource Management
University of XYZ, Graduated May 2023
GPA: 3.8

Why this works: This entry is clear and includes relevant details that highlight the candidate’s academic achievements.

Bad education example

XYZ University, 2022

Why this fails: This entry lacks key details like the degree obtained and the specific field of study, making it less informative.

Add essential skills for a Human Resource Assistant resume

Technical skills for a Human Resource Assistant resume

HRIS managementRecruitment and selectionEmployee onboardingPayroll processingCompliance with labor laws

Soft skills for a Human Resource Assistant resume

CommunicationProblem-solvingAttention to detailInterpersonal skillsTime management

Include these powerful action words on your Human Resource Assistant resume

Use these impactful action verbs to describe your accomplishments and responsibilities:

CoordinatedImplementedStreamlinedFacilitatedSupportedAssistedOrganizedProcessedAnalyzedCollaboratedDevelopedReviewedMaintainedTrainedResolved

Add additional resume sections for a Human Resource Assistant

Consider adding sections for Projects, Certifications, or Volunteer Experience. These can provide additional evidence of your skills and commitment to the HR field. Highlighting any certifications you've earned, like SHRM-CP, can demonstrate your dedication and professionalism.

Including relevant volunteer work can also show your commitment to HR and provide more depth to your experience.

Good example

Certification: SHRM-CP, obtained in June 2023.
Led a project on developing a new employee engagement strategy that increased participation by 40% at Friesen-Hahn.

Why this works: This entry highlights a relevant certification and quantifies the impact of a project, showcasing the candidate's proactive approach.

Bad example

Volunteer work at a local non-profit.

Why this fails: This entry is too vague and lacks details on what the candidate did, making it less impactful.

2. ATS-optimized resume examples for a Human Resource Assistant

Applicant Tracking Systems (ATS) are software that companies use to filter and manage job applications. They scan resumes for keywords and relevant information to help recruiters quickly identify qualified candidates. If your resume isn’t optimized for ATS, it might get rejected before anyone even sees it, especially for a Human Resource Assistant role.

To make your resume ATS-friendly, stick to standard section titles like Work Experience, Education, and Skills. Make sure to incorporate relevant keywords you find in job descriptions for Human Resource Assistants, like staff recruitment, employee relations, and HRIS systems. Avoid using complex formatting, as ATS can struggle with tables, columns, or images. Use clear, readable fonts, and save your resume as a PDF or .docx file to ensure it’s easily parsed.

  • Use standard section titles
  • Include relevant keywords
  • Avoid complex formatting
  • Choose readable fonts
  • Save in compatible file formats

Common mistakes include using creative synonyms instead of exact keywords from job descriptions or relying on formatting like headers that could be misinterpreted by ATS. Also, don’t forget to include critical skills, tools, or certifications that relate to the Human Resource Assistant position.

ATS-compatible example

Skills: Staff Recruitment, Employee Relations, HRIS Systems, Performance Management, Onboarding

Why this works: This skills section uses clear, standard formatting and includes relevant keywords that ATS looks for in a Human Resource Assistant role.

ATS-incompatible example

Key Competencies: Great with people, good at organizing, knows how to help with hiring

Why this fails: This section uses vague terms instead of specific keywords. Words like 'great with people' won't get picked up by ATS, making it harder for your resume to stand out.

3. How to format and design a Human Resource Assistant resume

When crafting a resume for a Human Resource Assistant position, choosing the right template is crucial. Opt for a clean, professional layout, preferably in reverse-chronological order. This format helps potential employers quickly see your work history and relevant skills, making it easier for them to assess your fit for the role.

Stick to one page if you’re just starting out or have a few years of experience. If you have extensive HR experience, a two-page resume is acceptable. Remember, being concise is key; highlight only the most relevant experiences and skills.

Use professional fonts like Calibri or Arial in sizes 10-12pt for body text and 14-16pt for headers. Consistent spacing and plenty of white space can improve readability significantly. Avoid overly creative designs that could confuse applicant tracking systems (ATS) and hiring managers alike.

Common mistakes to avoid include using non-standard fonts or colors that distract from your content. Also, steer clear of complex templates with columns or graphics that ATS might misread. Make sure to use clear section headings to guide the reader through your resume.

Well formatted example

Joan Huels
123 Main St, City, State, Zip
(123) 456-7890
[email protected]

Experience
Human Resources Intern
Rolfson-Parker, City, State
June 2021 - Present
- Assisted in the recruitment process and maintained candidate records
- Coordinated onboarding sessions for new hires
- Supported HR team in employee engagement initiatives

Education
Bachelor of Science in Human Resources
University of State, City, State
Graduated: May 2021

This layout is straightforward and highlights relevant experience effectively. The clear headings and professional font make it easy to read, ensuring ATS compatibility.

Poorly formatted example

Louetta Parker
123 Main St, City, State, Zip
Email: [email protected]
Phone: (123) 456-7890

Experience
HR Assistant
Ziemann, City, State
- Managed employee records

  • Assisted with payroll processing
  • Handled employee inquiries

Education
Associate Degree in HR Management
City College, City, State

This resume has some good content, but the use of bullet points and lack of clear section separation can confuse ATS. Additionally, it lacks adequate white space, making it feel cluttered.

4. Cover letter for a Human Resource Assistant

Writing a tailored cover letter for the Human Resource Assistant role is essential. This letter complements your resume and shows your genuine interest in the position. It’s your chance to highlight your people skills and attention to detail, which are critical in HR.

Your cover letter should include several key sections.

  • Header: Include your contact information, the company’s details, and the date.
  • Opening Paragraph: Start strong by stating the specific Human Resource Assistant role you’re applying for. Express excitement about the opportunity and mention a relevant qualification or where you found the job listing.
  • Body Paragraphs: Connect your experience to the job requirements. Highlight key projects, specific skills like recruitment or employee onboarding, and any relevant soft skills such as communication and organization. Use examples that illustrate your achievements, making sure to customize your content based on the job description.
  • Closing Paragraph: Conclude by reiterating your interest in the role and confidence in your ability to contribute to the team. Include a clear call to action, such as requesting an interview, and thank the reader for their time.

Maintain a professional yet enthusiastic tone throughout. Customizing your letter for each application is crucial; avoid using generic templates.

Sample a Human Resource Assistant cover letter

Dear Hiring Manager,

I am excited to apply for the Human Resource Assistant position at ABC Corporation, as advertised on your careers page. With a strong background in HR support and a passion for fostering positive employee relations, I believe I am well-suited for this role.

In my previous role at XYZ Company, I successfully managed the onboarding process for over 50 new employees, ensuring a smooth transition into the organization. My attention to detail helped maintain accurate employee records and streamline communication between departments. I have also assisted in organizing training sessions that improved employee engagement and retention rates by 15%.

I am particularly drawn to ABC Corporation’s commitment to employee development and inclusion. I am confident that my experience in recruitment and creating a welcoming workplace aligns well with your values. I am eager to contribute to your team and support your HR initiatives.

Thank you for considering my application. I look forward to the opportunity to discuss how I can contribute to ABC Corporation's success. Please feel free to contact me to arrange an interview.

Sincerely,
Jane Doe

5. Mistakes to avoid when writing a Human Resource Assistant resume

Creating a resume for a Human Resource Assistant role can be tricky. It's essential to avoid common mistakes that can undermine your chances of landing an interview. Paying close attention to detail can make a big difference in how potential employers view your application.

Here are some common pitfalls to watch out for when crafting your resume for this position.

Avoid vague job descriptions

Mistake Example: "Responsible for HR tasks at a company."

Correction: Be specific about your responsibilities and achievements. Instead, write: "Managed employee onboarding and training for over 100 new hires at ABC Corp, improving retention rates by 15%."

Include irrelevant information

Mistake Example: "Hobbies include hiking and painting."

Correction: Focus on skills and experiences relevant to HR. Instead, you might say: "Completed a certification in HR management, enhancing knowledge of labor laws and employee relations."

Typos and grammatical errors

Mistake Example: "Organized recruitment fairs and assist in interviews."

Correction: Proofread carefully to eliminate mistakes. A better version could be: "Organized recruitment fairs and assisted in conducting interviews, leading to a 20% increase in qualified candidates."

Use of generic language

Mistake Example: "I have great communication skills and work well with people."

Correction: Share specific examples of your skills. Instead, say: "Facilitated conflict resolution sessions, improving team dynamics and reducing HR-related complaints by 30% at XYZ Inc."

Poor formatting for ATS

Mistake Example: Using unusual fonts and colors.

Correction: Stick to standard fonts and clear headings. Use a simple format, for example: "Experience: Human Resource Assistant at ABC Corp (2021-Present)." This helps ensure your resume gets through Applicant Tracking Systems.

6. FAQs about Human Resource Assistant resumes

Creating a strong resume is crucial for Human Resource Assistants looking to stand out. This section provides common questions and helpful tips to guide you in crafting a resume that highlights your skills and experience.

What skills should I include in my Human Resource Assistant resume?

Focus on essential skills like:

  • Recruitment and onboarding
  • Employee relations
  • HRIS and payroll systems
  • Conflict resolution
  • Data management and reporting

Highlighting these skills can grab an employer's attention.

What is the best format for a Human Resource Assistant resume?

The chronological format works well, as it showcases your work history clearly. Start with a summary, followed by your experience, education, and skills. Make it easy for employers to see your career progression.

How long should my Human Resource Assistant resume be?

Keep it to one page if you have less than 10 years of experience. If you have extensive experience, two pages may be acceptable. Just ensure every detail is relevant and supports your application.

Should I include certifications on my resume?

Yes, include any relevant HR certifications, like SHRM-CP or PHR. This shows your commitment to the profession and can set you apart from other candidates.

How can I address employment gaps in my resume?

Be honest about gaps. If you were pursuing education, volunteering, or working on personal projects, mention them. Focus on how these experiences helped you grow.

Pro Tips

Highlight Your Soft Skills

As a Human Resource Assistant, soft skills like communication and empathy are vital. Make sure to weave these into your experience and summary sections to show your interpersonal strengths.

Use Action Verbs

Start bullet points with action verbs like 'coordinated', 'assisted', or 'implemented'. This adds energy to your resume and clearly demonstrates your contributions.

Tailor Your Resume for Each Job

Always customize your resume for the specific job you're applying for. Use keywords from the job description to align your skills and experiences with what the employer is seeking.

7. Key takeaways for an outstanding Human Resource Assistant resume

Crafting a strong resume for a Human Resource Assistant is key to landing your next role. Here are some essential tips to keep in mind:

  • Use a clean, professional, ATS-friendly format that makes it easy for recruiters to read your resume.
  • Highlight your relevant skills and experience, focusing on those that align with the Human Resource Assistant position.
  • Employ strong action verbs and quantify your achievements to showcase your impact in previous roles.
  • Optimize your resume for Applicant Tracking Systems (ATS) by incorporating job-specific keywords naturally throughout your document.

Remember, your resume is your first foot in the door, so consider using resume-building tools or templates to give it that extra polish. Good luck with your job search!

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