Applicant Tracking Systems (ATS) are software tools that scan resumes for keywords and structure. They help HR sort many applications fast. For a Health Records Technician, ATS often filters by specific skills, certifications, and software names.

You should use clear section titles like "Work Experience", "Education", and "Skills". List your experience with short, keyword-rich bullets. Mention key terms such as "medical records management", "EHR", "HIPAA", "ICD-10 coding", "release of information", "chart auditing", and specific EHR systems like "Epic" or "Cerner" if you used them.

• Use plain layouts without tables, columns, or images.
• Stick to readable fonts like Arial or Calibri.
• Save as .docx or PDF, and avoid decorative templates.

Avoid fancy section names like "My Story" or "What I Do". ATS expect standard headers. If you rename sections, the system might not map your content correctly.

Don’t hide keywords inside headers, footers, or graphics. Many systems ignore those areas. Also, don’t use creative synonyms instead of exact terms from the job listing.

Common mistakes include over-designing with text boxes, relying on images to show skills, and skipping required certifications like RHIT or relevant state credentials. Leave out nothing the job asks for. If the job asks for "release of information" experience, say those exact words.

Follow these steps: mirror the job description language, list certifications with dates, include software names, and keep formatting simple. Check your resume with a plain-text view to ensure it reads cleanly. That simple check often catches ATS problems early.

You want a clean, easy-to-scan layout for a Health Records Technician role. Use a reverse-chronological layout so hiring managers see your most recent clinical records experience first.

Keep your resume length to one page if you have under 10 years of relevant work. Use two pages only when you have long, directly relevant health records experience and certifications.

Pick an ATS-friendly font like Calibri or Arial. Use 10-12pt for body text and 14-16pt for section headers. Keep line spacing at 1.0–1.15 and add space between sections so your resume breathes.

Use simple headings: Contact, Summary, Experience, Education, Certifications, Skills, and Technical Tools. Put certifications and EMR systems near the top if they matter more than older jobs.

Avoid complex columns, images, and PDF elements that ATS can misread. Don't use unusual fonts or heavy color. Keep alignment consistent and use bullet lists for duties and results.

Common mistakes include cluttered margins, tiny fonts to fit too much text, vague bullets, and missing dates. Use action verbs and quantify outcomes when you can, like "reduced chart retrieval time by 30%."

Why a tailored cover letter matters

Applying for a Health Records Technician job means you must show more than dates and job titles. Your letter lets you connect your experience to the clinic's needs. It shows real interest in the role and the employer.

Key Sections Breakdown

• Header: Put your name, phone, email, and the date. Add the hiring manager or department and the employer's address if you know them.
• Opening Paragraph: Name the Health Records Technician role you want. Show enthusiasm for the employer. Mention your top qualification or where you saw the job.
• Body Paragraphs (1-3): Tie your skills to the job. Highlight specific records systems you've used, audits you completed, or coding accuracy rates. Mention soft skills like teamwork and problem solving. Use numbers when you can, and mirror key words from the job post.
• Closing Paragraph: Restate interest in the position and the employer. State confidence in your ability to help. Ask for an interview and thank the reader.

Tone & tailoring

Keep your tone professional and warm. Write like you talk to a helpful colleague. Use short sentences and plain words. Customize every letter for each employer. Avoid generic text that could fit any job.

Practical tips

Lead with one clear achievement. Match two or three job requirements with evidence. End with a direct call to action. Proofread for typos and correct dates.

Follow this structure and you will make your skills and intent clear. That clarity helps hiring managers decide to call you for the next step.

The Health Records Technician role requires precision, confidentiality, and clear documentation.

Small mistakes on your resume can cost you interviews, especially errors related to data entry, coding, or HIPAA awareness.

If you work with patient charts, billing codes, and electronic files, these FAQs and tips will help you shape your Health Records Technician resume. You’ll find quick answers on format, key skills, certifications, and how to show your record-keeping impact.