Facilities Manager Resume Examples & Templates

Applicant Tracking Systems, or ATS, scan resumes for keywords and structure. They help hiring teams sort candidates quickly. For a Facilities Manager, ATS filter can reject resumes that lack key facility terms or use odd formatting.

Use clear section titles like "Work Experience", "Education", and "Skills". Add job-specific keywords naturally. For Facilities Manager include HVAC, preventive maintenance, CMMS, vendor management, budget forecasting, OSHA, NFPA, LEED, building automation systems, energy management, and space planning.

• Use plain text sections and bullet lists.
• Include measurable achievements and dates.
• List software and certifications by name, such as "Building Management System (BMS)" or "EPA Lead-Safe".

Avoid complex layouts. Don’t use tables, columns, text boxes, headers, footers, images, or embedded graphs. Those elements often break ATS parsing.

Pick standard fonts like Arial, Calibri, or Times New Roman. Save in .docx or PDF unless the job asks for a specific format. Keep file names simple and include your name.

Common mistakes include swapping exact keywords for creative synonyms. For instance, writing "building care" instead of "facility management" can cost you a match. Other errors include hiding dates in headers or leaving out certifications such as OSHA 30 or CMMS experience.

Always mirror the language from the job posting. If the role asks for "preventive maintenance programs" use that phrase. If it asks for "vendor contract negotiation," include that exact phrase when true.

Pick a clean, single-column template for a Facilities Manager role. Use a reverse-chronological layout so your latest facility projects and vendor management wins appear first. That layout reads well and works with most ATS systems.

Keep length tight. One page fits if you have under 10 years of related experience. Use two pages only if you led multiple large sites or have long contract history you must show.

Use standard fonts like Calibri, Arial, Georgia, or Garamond. Set body text to 10–12pt and headers to 14–16pt. Leave roomy margins and consistent line spacing so hiring managers scan your text fast.

Structure sections with clear headings: Contact, Summary or Profile, Experience, Key Skills, Certifications, Education, and Additional Training. Put safety and compliance certifications near the top. List technical skills like HVAC, CAFM, and vendor management under Skills.

Avoid fancy graphics, multi-column tricks, or embedded tables. They can break ATS parsing and they slow down reviewers. Use simple bullet points under each job and lead with action verbs like "managed," "reduced," and "implemented." Quantify results where you can.

Watch these common mistakes: overcrowded pages, inconsistent date formats, long paragraphs, and mixed fonts. Don't hide dates or use vague headings. Keep section order logical and keep white space so readers find your key accomplishments fast.

Writing a tailored cover letter helps you link your Facilities Manager experience to the role. It complements your resume and shows you care about this specific job.

Header: put your name, phone, email, and city. Add the company name and hiring manager if you know it, plus the date.

Opening paragraph: name the Facilities Manager role you want. Show real interest in the company. Lead with your top qualification or where you found the job.

Body paragraphs: connect your work to the job needs. Focus on specifics. Use short paragraphs that highlight projects, technical skills, and people skills.

• Talk about one or two facilities projects. Include budgets, square footage, or uptime numbers.
• Mention technical skills like HVAC oversight, preventive maintenance scheduling, vendor management, or safety compliance.
• Show soft skills such as team leadership, problem solving, and clear communication.

Use keywords from the job posting. Tailor examples to the company. Replace generic claims with facts and numbers.

Closing paragraph: restate your interest in the Facilities Manager role and the company. Say you can improve operations or reduce costs. Ask for an interview or a meeting. Thank the reader for considering your application.

Tone and tailoring: stay professional, confident, and friendly. Write like you would speak to a hiring manager. Use short sentences. Cut filler. Avoid generic templates and repeat details from your resume without adding context.

Final tip: proofread for clarity and errors. Ask a colleague to read it. Small edits often make a big difference.

Small mistakes can cost interviews for a Facilities Manager. You need clarity, relevant metrics, and proof you can run buildings safely and efficiently.

Pay attention to certifications, systems, and measurable impact. Fixing common errors boosts your chances fast.

These FAQs and tips help you craft a Facilities Manager resume that highlights operations, maintenance, and safety work. Use them to present measurable results, technical skills, and leadership in a clear way recruiters can scan quickly.