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Billing Clerk Resume Examples & Templates

5 free customizable and printable Billing Clerk samples and templates for 2025. Unlock unlimited access to our AI resume builder for just $9/month and elevate your job applications effortlessly. Generating your first resume is free.

Junior Billing Clerk Resume Example and Template

What's this resume sample doing right?

Clear impact with quantifiable results

You show measurable wins that hiring managers love. For example, you processed 350 invoices weekly at 98% accuracy and cut claim denials by 22% in 12 months. Those figures prove you manage volume and reduce errors, which directly ties to faster revenue collection.

Relevant technical skills listed

You list practical tools and skills that fit the role. Your Epic EHR experience and Excel skills like VLOOKUP and pivot tables match common employer needs. That improves ATS match and shows you can handle electronic claims and reconciliation tasks.

Experience across healthcare billing roles

Your progression from intern to billing assistant to junior clerk tells a clear story. Examples include reconciling $1.2M in payments and preparing aging reports. That background shows you understand claim workflows and accounts receivable processes.

How could we improve this resume sample?

Summary could target the job more directly

Your intro mentions key strengths, but you can tighten it for this role. Start with a one-line value statement about invoice processing and collections. Add a top metric, like average collections improvement, to hook the reader quickly.

Format may hinder ATS parsing

Your descriptions use HTML lists and nonstandard formatting. Convert them to plain bullet points and standard section headers. That helps applicant tracking systems read dates, titles, and achievements reliably.

Add a few role-specific keywords and certifications

You're strong on tools, but you could add keywords like "accounts receivable aging," "denial management," and a billing cert if you have one. Listing a certification or coursework as a separate line will boost ATS and recruiter confidence.

Billing Clerk Resume Example and Template

What's this resume sample doing right?

Strong quantification of impact

You back your claims with clear numbers, like "1,000+ invoices monthly with 99.5% accuracy" and "reduced claim rejection rate by 30%." Those metrics show your actual impact on billing accuracy and efficiency, which hiring managers for a Billing Clerk role value highly.

Relevant industry experience

You show six years in hospital and insurance billing with roles at Apollo Hospitals and Max Healthcare. That direct healthcare and insurer exposure matches the job need for invoicing, reconciliations, and claims processing in similar environments.

Good mix of technical and process skills

You list tools and methods like Tally, SAP billing modules, and advanced Excel. You also cite process work, such as standardizing checklists and month-end reconciliations, which fits the operational focus of a Billing Clerk.

How could we improve this resume sample?

Summary could be tighter and more tailored

Your intro states strong experience but reads broad. Focus one sentence on the exact value you bring to this Billing Clerk role, for example faster collections or fewer claim denials, and name the key systems you use to boost ATS hits.

Some bullet points lack context for scale

A few achievements lack timeframe or baseline. For instance, state the baseline for the 22% billing cycle reduction and note the time period for DSO improvements. That makes your results easier to compare and more persuasive.

Skills section can include ATS keywords and soft skills

Your technical skills look good, but add keywords like "claims adjudication," "denial management," and "EHR billing" if you used them. Also list soft skills such as "attention to detail" and "cross‑team communication" to match job descriptions.

Senior Billing Clerk Resume Example and Template

What's this resume sample doing right?

Strong quantification of impact

You use clear numbers that show results, like managing a ¥120M AR portfolio and cutting DSO from 55 to 33 days. Those metrics match the Senior Billing Clerk role and let hiring managers and ATS quickly see your measurable impact on cash flow and accuracy.

Relevant technical skills and systems

You list SAP FI-AR, ERP integration, and advanced Excel skills. Those tools appear in your experience, such as leading SAP FI-AR integration. That alignment shows you can handle systems tasks the role requires and helps ATS match your profile to billing openings.

Clear focus on billing controls and process improvement

Your bullets highlight process fixes, a validation checklist, and automation of invoice matching rules. Those examples prove you reduce disputes and exceptions. They directly support the role's goals to optimize accuracy, speed up collections, and improve reconciliation.

How could we improve this resume sample?

Summary could be sharper and role-targeted

Your intro states solid experience, but you can tighten it to one punchy sentence. Name the exact value you bring, for example "I cut DSO by 40% and improved billing accuracy to 98%." That makes your fit for Senior Billing Clerk immediate.

Add more ATS keywords for collections and compliance

Your skills list covers several tools, but add keywords like "collections strategy," "aging analysis," "cash application," and "SOX" if applicable. Those phrases appear in many Senior Billing Clerk descriptions and will boost ATS matching when recruiters search.

Make achievements scannable and consistent

Some bullets mix results and methods in long lines. Start each bullet with an action verb, then state the result and metric. For example: "Designed billing checklist, cut disputes from 6% to 1.5%." That makes your wins easier to scan on both screen and ATS.

Billing Specialist Resume Example and Template

What's this resume sample doing right?

Strong quantifiable impact

You use clear numbers to show results, like reducing billing errors by 38% and cutting DSO from 62 to 44 days. Those figures prove your impact on cash flow and accuracy, which hiring managers for a Billing Specialist will value immediately.

Relevant technical skills and tools

Your skills list names SAP FI/CO, Tally, GST compliance, and advanced Excel with VBA and Power Query. Those tools match common Billing Specialist requirements and boost ATS relevance for roles handling reconciliations and invoicing.

Progressive billing experience

Your roles show growth from Junior Billing Executive to Senior Billing Specialist. You cite high-volume invoice counts and process improvements, which show you can handle scale and lead billing operations in healthcare and e-commerce.

How could we improve this resume sample?

Summary could be more role-focused

Your intro lists strong capabilities, but it reads broad. Tighten it to highlight the exact billing tasks this job demands, like invoice generation, AR management, reconciliations, and compliance. Start with your top achievement and one line on tools you use.

Some achievements lack context for scale

You mention training six associates and improving productivity. Add baseline metrics like prior accuracy or time savings. That context helps hiring managers judge the scope of your leadership and operational impact.

ATS keyword placement can improve

Your skills list is good, but sprinkle exact job keywords in experience lines. Use phrases like 'invoice generation', 'accounts receivable management', 'billing reconciliation', and 'cash recovery' within role bullets to boost ATS matching.

Billing Supervisor Resume Example and Template

What's this resume sample doing right?

Strong quantifiable impact

You show clear, measurable results that match the Billing Supervisor role. For example, you cut DSO from 58 to 34 days and improved cash flow by €14M. Those figures make your impact easy to visualize and will catch hiring managers and ATS scans looking for outcome-focused candidates.

Relevant technical and process skills

You list tools and processes that matter for this job, like SAP FI-CO and advanced Excel. You also describe automation of remittance matching and exception reporting. That aligns with the billing, reconciliation, and efficiency tasks the role requires.

Leadership and cross-functional collaboration

You led an 8-person team and worked with Credit Risk, Legal, and clinical teams. You also built escalation protocols and trained junior analysts. Those examples show you can supervise staff and coordinate across departments to improve collections and compliance.

How could we improve this resume sample?

Summary could be tighter and tailored

Your intro lists strong achievements but reads long. Tighten it to a short value statement focused on billing, collections, and compliance. Lead with your top metric, then state your experience and key tools to match the job description quickly.

Skills section needs more ATS keywords

Your skills list is solid but misses some common ATS phrases like 'DSO management', 'revenue reconciliation', 'cash application', and 'invoice dispute resolution'. Add those keywords and note specific SAP modules or versions to boost matching.

Few soft skills and behavioral examples

You show results and tools but give little on change management and stakeholder influence. Add short examples of leading change, mentoring underperformers, or negotiating payment plans. That helps prove you can manage people and process change.

1. How to write a Billing Clerk resume

Searching for Billing Clerk roles can feel frustrating when you're not getting responses. Wondering what employers want to see on your resume? Hiring managers care about clear examples of accuracy and timely collections. Too often you focus on long job descriptions and not enough on measurable results.

This guide will help you turn routine billing tasks into clear achievements that hiring managers notice. Whether you change "Processed invoices" into "Processed 1,200 invoices monthly, reducing errors by 3%", you'll see faster callbacks. You'll get clear help on summaries and work experience bullets. After reading, you'll have a concise resume that proves your accuracy and process skills.

Use the right format for a Billing Clerk resume

Pick the resume format that shows your history clearly. Chronological lists jobs by date. Use it if you have steady billing or accounting roles. It helps recruiters see progression and tenure.

Functional focuses on skills rather than dates. Use it if you have gaps or you are changing fields. Combination mixes both. Use it if you want skills up front and still show recent roles.

  • Chronological: best for steady billing experience.
  • Functional: best for career changers or gaps.
  • Combination: best if you have strong skills and recent relevant roles.

Keep your resume ATS-friendly. Use clear headings, simple fonts, and no columns or graphics. Put keywords from the job description into the summary and work bullets.

Craft an impactful Billing Clerk resume summary

The summary tells hiring managers who you are in one short paragraph. It sits at the top and highlights your main skills and results. Use a summary if you have several years of billing or accounting experience.

Use an objective when you are entry-level or switching careers. Keep it specific and show what value you will bring. Use this formula for a strong summary: '[Years of experience] + [Specialization] + [Key skills] + [Top achievement]'. Match words to the job ad for ATS.

Examples: '5+ years billing' or 'Entry-level billing specialist training in accounts receivable'. Write short sentences. Lead with your strength. Add one metric when possible.

Good resume summary example

Experienced summary (good): Billing Clerk with 6 years in medical and insurance billing. Manages claims, reconciliations, and payment posting. Cut claim denials 22% by improving documentation and follow-up.

Why this works: It states experience, niche, key skills, and a clear result. Recruiters see impact fast.

Entry-level objective (good): Recent accounting graduate seeking a Billing Clerk role. Trained in QuickBooks and Excel. Aims to improve invoice accuracy and speed up collections.

Why this works: It shows relevant training, tools, and a clear goal. It fits someone changing into billing.

Bad resume summary example

Average summary (7/10): Detail-oriented Billing Clerk with experience in invoicing and payments. Proficient in Excel and billing software. Looking to join a fast-paced team.

Why this fails: It lists skills but lacks metrics or a strong achievement. It reads generic and does not use a specific result or niche.

Highlight your Billing Clerk work experience

List jobs in reverse-chronological order. Show Job Title, Company, City (optional), and Dates. Keep dates short, like '2020–2023'.

Use bullets under each job. Start each bullet with an action verb. Use verbs related to billing, such as 'processed', 'reconciled', and 'followed up'. Add numbers when you can. Replace 'responsible for' with specific outcomes.

Quantify impact: say 'reduced past-due accounts by 18%' rather than 'handled collections'. Use the STAR method when useful. Briefly state the situation, task, action, and result in one line when possible.

  • Action verbs for billing: processed, reconciled, audited, posted, resolved.
  • Metrics to add: invoice volume, days sales outstanding (DSO), error rate, collections improvement.

Good work experience example

Processed 1,200 monthly invoices and reduced invoice errors from 4.5% to 1.2% by implementing a verification checklist.

Why this works: It uses a strong verb, a clear volume, and a measurable improvement. The recruiter sees the exact impact on accuracy and workload.

Bad work experience example

Handled invoicing and collections for a mid-size client list.

Why this fails: It uses vague language and no metrics. The statement shows tasks but not impact or scale.

Present relevant education for a Billing Clerk

List school name, degree or certificate, and graduation year or expected date. Keep the line concise. Put this section below work history if you have years of experience.

Recent grads should move education higher and include GPA, relevant coursework, and honors. Include billing or accounting certifications here or in a separate certifications section. Leave out GPA after a few years of work.

Good education example

Associate of Applied Science in Accounting, Goodwin College — 2020

Why this works: It lists the degree, school, and year. It signals relevant training without extra detail that could distract.

Bad education example

Accounting coursework, Renner-Tillman — 2018 (some classes completed)

Why this fails: It reads vague about completion. Recruiters prefer a clear degree or a clear certification entry.

Add essential skills for a Billing Clerk resume

Technical skills for a Billing Clerk resume

Accounts receivable managementMedical/insurance billingInvoice processingPayment postingBilling software (QuickBooks, Netsuite, Kareo)Excel (VLOOKUP, pivot tables)Claim denial managementReconciliation and aging reportsEOB and remittance processing

Soft skills for a Billing Clerk resume

Attention to detailTime managementCommunication with patients and vendorsProblem solvingCustomer serviceOrganizationTeam collaborationAdaptability

Include these powerful action words on your Billing Clerk resume

Use these impactful action verbs to describe your accomplishments and responsibilities:

ProcessedReconciledPostedResolvedReducedStreamlinedAuditedCollectedVerifiedImprovedTrackedGeneratedCommunicatedImplemented

Add additional resume sections for a Billing Clerk

You can add Projects, Certifications, Awards, Volunteer work, or Languages. Pick sections that add clear value for billing roles. Certifications help a lot. Projects show hands-on tools and process fixes.

Keep entries short. Show impact for each item. Use relevant keywords from the job ad. That helps you beat ATS filters.

Good example

Certification: Certified Billing and Coding Specialist (CBCS), Kuphal LLC Training — 2022. Improved claim accuracy for simulated audits.

Why this works: It lists the certification, provider, and year. It adds a short note on the result to show practical value.

Bad example

Volunteer: Office volunteer at Kunze-Kuvalis community clinic. Helped with paperwork and filing.

Why this fails: It shows helpful activity but lacks specifics. It gives no numbers or clear billing-related skills.

2. ATS-optimized resume examples for a Billing Clerk

Applicant Tracking Systems, or ATS, scan resumes for keywords and structure. They rank and filter applicants before a human reads your resume. For a Billing Clerk, missing keywords or odd formatting can stop your resume from ever getting seen.

ATS look for job titles, dates, skills, and certifications. They also parse common sections like Work Experience, Education, and Skills. If your file uses tables, images, or headers, the ATS might skip parts of your resume.

Best practices for a Billing Clerk:

  • Use standard section titles: "Work Experience", "Education", "Skills".
  • Include keywords from job ads: invoicing, accounts receivable, accounts payable, billing reconciliation, EDI, claims processing, QuickBooks, NetSuite, SAP, billing cycles, statement generation.
  • List certifications and compliance terms if relevant: CPT, ICD-10, HIPAA compliance, Certified Billing and Coding Specialist (CBCS).
  • Use simple bullets, plain fonts like Arial or Calibri, and save as .docx or PDF unless the employer asks otherwise.

Avoid complex formatting like multi-column layouts, text boxes, and embedded images. Those often break parsing. Don’t hide important info in headers or footers either.

Common mistakes I see for Billing Clerk resumes include using creative synonyms instead of exact keywords. I also see resumes that rely on graphics or tables for layout. Another mistake is leaving out key tools like QuickBooks or EDI when the job asks for them.

Follow these tips and tailor your resume for each job posting. Mirror the exact terms the employer uses when they matter. That increases your chance of passing the ATS and getting an interview.

ATS-compatible example

Skills

Invoicing, Accounts Receivable, Accounts Payable, Billing Reconciliation, EDI, QuickBooks, Oracle NetSuite, SAP, Statement Generation, HIPAA Compliance

Experience

Billing Clerk, Rau — Managed monthly invoicing and reconciliation for 1,200 accounts. Reduced late payments by 18% through improved statement scheduling. Reconciled daily deposits and post-payments using QuickBooks and NetSuite.

Why this works: This example uses clear section titles and exact keywords a Billing Clerk job ad would list. It names specific tools and actions. The ATS can parse each line, and a recruiter sees measurable impact.

ATS-incompatible example

Professional Highlights
Handled money stuff, did billing, and kept accounts tidy. Used some accounting software and cleaned up invoices.

Roles

Office Support, Halvorson Group — Worked on billing. Helped with paperwork and customer calls.

Why this fails: The example hides content in a table and uses vague words like "money stuff" instead of key terms. The header name "Professional Highlights" and the soft wording may not match ATS keywords. The ATS might skip the table and miss crucial skills.

3. How to format and design a Billing Clerk resume

Pick a clean, professional template that highlights numbers and processes. Use a reverse-chronological layout to show recent billing experience first. That layout reads well and works with ATS parsers.

Keep your resume short and focused. One page fits entry-level and mid-career billing clerks. Go to two pages only if you have long, directly relevant history and certifications.

Use simple, ATS-friendly fonts like Calibri or Arial. Set body text to 10–12pt and headers to 14–16pt. Keep margins wide enough to give each section breathing room.

Use clear headings: Contact, Summary, Experience, Skills, Education, Certifications. Put measurable outcomes under each job, like invoice volume or error-rate improvements. Use bullet points for tasks and results.

Avoid complex designs with columns, images, or text boxes. Those often break parsing and waste recruiter time. Keep color minimal and use bold or small caps for section headers instead.

Watch common mistakes. Don’t jam long paragraphs into your work history. Don’t use non-standard fonts or tiny font sizes. Don’t hide dates or job titles; keep them easy to scan.

Proof your resume for numbers, dates, and consistency. Use consistent spacing and bullet styles. That small polish makes a recruiter trust your attention to detail.

Well formatted example

Header: Murray Witting | (555) 555-0123 | murray.witting@email.com | LinkedIn

Experience

  • Billing Clerk — Dicki Group, 2021–Present
  • Processed 1,200 invoices monthly using ERP software.
  • Reduced invoice discrepancies by 18% through weekly audits.

Skills

  • Accounts receivable, invoice reconciliation, Excel (VLOOKUP), billing software

Why this works: This layout puts your measurable billing results front and center. Recruiters and ATS both read it easily.

Poorly formatted example

Header left column: big logo | Right column: contact info in fancy script

Experience (in two narrow columns)

  • Billing Clerk — Weissnat LLC, 2019–2022
  • Handled invoices and payments and reconciled accounts and worked with customers and vendors and improved processes a bit

Why this fails: Columns and decorative fonts can confuse ATS. Long, rambling bullets hide your actual billing metrics and reduce clarity.

4. Cover letter for a Billing Clerk

Tailoring a cover letter for a Billing Clerk helps you show how your attention to detail fits the job. A short letter can complement your resume and show real interest in the company.

Keep these sections clear and tight. Use short sentences and speak directly to the hiring manager.

  • Header: Include your contact info, the company's name, hiring manager if known, and the date.
  • Opening paragraph: State the Billing Clerk role you want. Say where you found the posting. Share your top qualification in one sentence.
  • Body paragraphs (1–3): Tie your experience to the job needs. Highlight billing software experience, account reconciliation, invoice processing, or claims handling. Mention specific achievements, like reducing billing errors or speeding invoice cycles. Use one technical term per sentence. Show teamwork and problem solving. Mirror keywords from the job post.
  • Closing paragraph: Reiterate your interest in the Billing Clerk role and the company. State confidence in the value you will add. Ask for an interview and thank the reader.

Tone matters. Stay professional, confident, and friendly. Write like you would speak to a hiring manager. Use short sentences and avoid generic templates.

One last thing: I don’t see the applicant names or company names you want me to use. Send a short list of names and one company from your list. I will then create a tailored example letter that uses those names and matches the role.

Sample a Billing Clerk cover letter

5. Mistakes to avoid when writing a Billing Clerk resume

If you work as a Billing Clerk, small resume errors can cost you an interview. Pay close attention to details like numbers, software names, and job titles.

You want your resume to show accuracy, clarity, and relevant billing experience. A clean, specific presentation helps hiring managers trust your record-keeping skills.

Vague task descriptions

Mistake Example: "Handled billing duties for patients and customers."

Correction: Be specific about tasks and tools. Instead, write: "Prepared and submitted 300 monthly insurance claims using Epic and Office Ally, achieving a 95% acceptance rate."

Missing numbers and outcomes

Mistake Example: "Improved accounts receivable process."

Correction: Quantify your impact. For example: "Reduced average DSO from 60 to 34 days by reorganizing follow-up schedules and automating reminders in QuickBooks."

Listing irrelevant or outdated skills

Mistake Example: "Familiar with Windows 98 and basic typing."

Correction: Only list current billing tools and skills. Try: "Proficient in QuickBooks, Excel pivot tables, electronic claim submission, and CPT/ICD-10 coding basics."

Typos in numbers or billing codes

Mistake Example: "Processed claim #A12345 with code 9921 (should be 99213)."

Correction: Proofread numbers and codes carefully. If possible, have a colleague check them. Show accuracy like this: "Processed 1,200 claims monthly with zero coding errors during a six-month audit."

6. FAQs about Billing Clerk resumes

If you work as a Billing Clerk, this set of FAQs and tips will help you tighten your resume and show the right skills. You’ll get clear advice on format, length, and which details hiring managers want to see.

What core skills should I list on a Billing Clerk resume?

Focus on skills that match daily billing tasks. Use a short list for clarity.

  • Accounts receivable and invoicing
  • Billing software (QuickBooks, Oracle, or your employer's system)
  • Data entry speed and accuracy
  • Reconciliation and collections
  • Basic Excel: VLOOKUP, pivot tables, and formulas

Which resume format works best for a Billing Clerk?

Use a reverse-chronological format unless you have major career gaps. That format highlights recent billing roles.

If you have varied finance roles, add a short "Key Skills" section near the top.

How long should my Billing Clerk resume be?

Keep it to one page if you have under 10 years of experience. Two pages can work for long, relevant histories.

Focus each line on measurable outcomes and relevant tasks.

How should I show billing projects or a portfolio?

You rarely need a portfolio for billing roles. Instead, highlight projects and results in bullet points.

  • Saved X hours by streamlining invoice workflow
  • Reduced overdue accounts by Y% through follow-up processes
  • Implemented a new billing template that cut errors by Z%

How do I explain employment gaps on a Billing Clerk resume?

State the gap briefly and focus on what you did to stay current.

  • Freelance or temp billing work
  • Training courses in accounting software
  • Volunteer bookkeeping or related tasks

Pro Tips

Quantify Your Results

Use numbers to show impact. Say you cut billing errors by 30% or reduced days sales outstanding by 12 days. Numbers make your claims believable and easy to scan.

Tailor Each Application

Match your skills to the job posting. If the listing asks for QuickBooks and collections, put those terms near the top. Tailoring helps you pass automated scans and catch a recruiter's eye.

Show Software and Accuracy

List billing systems and Excel skills you use every day. Add one short line that proves accuracy, like error rates or reconciliation speed. That shows you handle numbers reliably.

7. Key takeaways for an outstanding Billing Clerk resume

Here's a quick wrap-up of the key things to focus on for your Billing Clerk resume.

  • Use a clean, professional, ATS-friendly layout with clear headings and consistent fonts.
  • Lead with a short summary that shows your billing experience, accuracy, and familiarity with invoicing software.
  • List specific billing skills, such as accounts receivable, claims processing, and Excel, tailored to Billing Clerk roles.
  • Use strong action verbs like processed, reconciled, and resolved to open each bullet.
  • Quantify achievements whenever possible, for example: reduced overdue invoices by 30% or processed 200 invoices weekly.
  • Optimize for ATS by adding job-relevant keywords naturally from the job posting.
  • Keep entries concise, date-stamped, and focused on results rather than duties.

If you want, try a resume template or a builder and start polishing your Billing Clerk resume now.

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